PERMANENT

FULL_TIME

YEAR

Communication Control: Schedules meetings and appointments, coordinates executive communications, including taking calls, responding to emails and interfacing with internal and external stakeholders while ensuring compliance with protocol, procedural accuracy, and alignment with agency policies. Coordinates all logistics for government travel, including booking tickets, hotels, and rental vehicles; estimating per diem; and processing travel vouchers upon return using the E2 Travel Manager System.

EXECUTIVE ASSISTANT CLASSIFICATION:  ExemptSECURITY CLEARANCE REQUIRED:  SecretPAY RANGE:  $71,274 - $85,528LOCATION: 31 Rochester Ave. Portsmouth NH 03801WORK HOURS/DAYS: 8am-4:45pm/Monday-FridayREPORT TO: Contract Supervisor EDUCATION/EXPERIENCE REQUIRED:<ul><li>Department of Defense Secret Clearance</li><li>Bachelor’s Degree, and two (2) years of experience; or</li><li>Four (4) years serving in a similar capacity reporting directly to a senior management staff member.</li><li>Proficient in the Microsoft Suite of Office Products (i.e., Word, Power Point, Excel, SharePoint and Outlook).</li><li>Strong organizational, project management and problem-solving skills with proven multi-tasking abilities.</li><li>Demonstrated ability to prioritize and manage competing responsibilities simultaneously.</li></ul> COMPETENCIES:<ul><li>Strong verbal and written communication skills.</li><li>High degree of professionalism in dealing with diverse groups of people.</li><li>Ability to complete a high volume of tasks and projects with minimal oversight.</li><li>Ability to respond with appropriate urgency to time-sensitive situations and rapidly shifting priorities.</li><li>Demonstrated integrity and discretion in handling sensitive, proprietary, or classified information in accordance with applicable security protocols.</li><li>Self-motivated with the ability to independently manage workload and maintain performance standards in a fast-paced environment</li></ul> DUTIES/TASKS:<ul><li>Executive Operations Management: Provides dedicated administrative support to the senior-level Department of State official and designated staff. Oversees the day-to-day internal administrative operations of the office, including managing workflow, administrative procedures, and correspondence production. Manages the executive's daily calendar, provides a morning briefing of scheduled activities, and delivers timely reminders to ensure preparedness for all engagements.</li><li>Travel Management: Creates and manages all complex domestic and international travel arrangements and itineraries, including coordination with destination contacts and managing subsequent changes. Coordinates all logistics for government travel, including booking tickets, hotels, and rental vehicles; estimating per diem; and processing travel vouchers upon return using the E2 Travel Manager System.</li><li>Time Keeping: Tracks and reports official duty time and attendance records through Time and Attendance Electronic System (TATEL). Processes and manages overtime and compensation time ledgers, ensuring full adherence to agency policies and applicable regulations.</li><li>Communication Control: Schedules meetings and appointments, coordinates executive communications, including taking calls, responding to emails and interfacing with internal and external stakeholders while ensuring compliance with protocol, procedural accuracy, and alignment with agency policies.</li><li>Strategic Liaison: Acts as the primary point of contact between the executive and senior-level managers, external agencies and outreach partners. Exercises professional judgment to triage, route, and respond to inquiries on behalf of the executive.</li><li>Analytical Support: Conducts research and analysis on program trends to prepare background materials, briefings, and documentation for high-level meetings or conferences.</li></ul>

Xtreme Solutions

Executive Assistant-DOD SECRET CLEARANCE REQUIRED

Administrative Procedures

Administrative Skills

Analysis Skills

Calendar Management

Change Management

Communication Skills

Compensation Management

Conferences

Contract Management

DoD Clearance

DoD Secret Clearance

Documentation

Establish Priorities

Executive Assistant Skills 

Government

Logistics

Maintain Compliance

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft SharePoint

Microsoft Word

Multitasking

Office Suites

Operations Management

Organizational Skills

Presentation/Verbal Skills

Problem Solving Skills

Project Tracking

Project/Program Management

Regulations

Rentals

Research Skills

Security Protocols

Systems Administration/Management

Telephone Skills

Time Management

Time Tracking

Travel Planning

Trend Analysis

Willing to Travel

Writing Skills

Executive Assistant Skills

Prepare Correspondence

Conference Management

Secret Clearance

Document Management

Paid Sick Days

Parking

Performance Bonus

Prescription Drug Coverage

Professional Development

401K

Employee Referral Program

Flexible Spending Accounts

Employee Events

Retirement / Pension Plans

Tuition Reimbursement

Work From Home

Game Rooms

Life Insurance

Merchandise Discounts

On Site Cafeteria

UNKNOWN

ADAPTED_NOW

You’ll oversee complex scheduling, executive communications, travel coordination, meeting preparation, and cross-functional collaboration, while helping drive finance-related operational rhythms, board preparation activities, and executive initiatives. In this role, you’ll thrive in a fast-paced, highly confidential environment where you’ll anticipate needs, manage competing priorities, and exercise sound judgment and discretion while supporting key executive and finance operations.

Bringing smiles is what we do at TTEC… for you and the customer. As an Executive Assistant supporting our Chief Financial Officer (CFO) based in Greenwood Village, Colorado, you’ll work in a hybrid environment—splitting your time between the office and home. In this role, you’ll be part of creating and delivering amazing customer experiences while you also #experienceTTEC, an award-winning employment experience and company culture.What You’ll Be DoingServe as a highly organized, strategic, and polished Executive Assistant supporting our Chief Financial Officer and Finance leadership team. In this role, you’ll thrive in a fast-paced, highly confidential environment where you’ll anticipate needs, manage competing priorities, and exercise sound judgment and discretion while supporting key executive and finance operations.You’ll oversee complex scheduling, executive communications, travel coordination, meeting preparation, and cross-functional collaboration, while helping drive finance-related operational rhythms, board preparation activities, and executive initiatives. Success in this role requires exceptional attention to detail, strong business acumen, executive presence, and the ability to build trusted relationships across all levels of the organization.During a Typical Day, You’ll<ul><li>Manage a complex and constantly evolving calendar for the CFO, including prioritization of meetings, strategic scheduling, and coordination across global time zones</li><li>Coordinate executive meetings, finance leadership meetings, and board-related activities including agendas, logistics, materials, and follow-up actions</li><li>Coordinate onsite corporate events in partnership with Facilities and IT teams</li><li>Prepare polished presentations, reports, spreadsheets, organizational charts, and executive correspondence with a high degree of accuracy and professionalism</li><li>Arrange domestic and international travel itineraries, process expense reports, and ensure compliance with company travel and expense policies</li><li>Serve as a key liaison between the CFO, senior leaders, board members, external partners, and internal stakeholders while maintaining confidentiality and professionalism</li><li>Support finance organization communications, recurring operating cadences, and special projects in partnership with cross-functional teams including HR, IT, Internal Communications, and Facilities</li><li>Anticipate executive needs, proactively resolve scheduling or operational conflicts, and provide seamless day-to-day administrative support in a fast-paced environment</li></ul>What You Bring to the Role<ul><li>6 years of experience supporting C-level executives, preferably within Finance, Accounting, or a publicly traded company environment</li><li>Exceptional organizational skills with the ability to prioritize multiple responsibilities and adapt quickly to changing business needs</li><li>Advanced proficiency in Microsoft Office Suite including Outlook, PowerPoint, Excel, Word, and Teams with the ability to create executive-level materials</li><li>Strong written and verbal communication skills with a polished, professional, and service-oriented approach</li><li>Demonstrated ability to handle highly confidential information with integrity, discretion, and sound judgment</li><li>Strong attention to detail, critical thinking, and problem-solving skills with the ability to work independently and proactively</li><li>Bachelor’s degree preferred or equivalent combination of education and executive support experience</li></ul> Compensation & Benefits The anticipated starting salary range for individuals expressing interest in this position is $80,000-$100,000. This position is eligible to participate in an annual incentive program. Actual compensation offers to a candidate may vary based upon geographic location, work experience, education and/or skill levels.Benefits available to eligible employees include the following:<ul><li>Medical, dental, and vision</li><li>Tax-advantaged health care accounts</li><li>Financial and income protection benefits</li><li>Paid time off (PTO) and wellness time off</li></ul> About TTEC Our business is about making customers happy. That's all we do. Since 1982, we've helped companies build engaged, pleased, profitable customer experiences powered by our combination of humanity and technology. On behalf of many of the world's leading iconic and hypergrowth brands, we talk, message, text, and video chat with millions of customers every day. These exceptional customer experiences start with you.TTEC is proud to be an equal opportunity employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. TTEC embraces and is committed to building a diverse and inclusive workforce that respects and empowers the cultures and perspectives within our global teams. We aim to reflect the communities we serve, by not only delivering amazing service and technology, but also humanity. We make it a point to make sure all our employees feel valued, belonging, and comfortable being their authentic selves at work. As a global company, we know diversity is our strength because it enables us to view things from different vantage points and for you to bring value to the table in your own unique way.

We are a leading global customer experience technology and services company focused on the design, implementation and delivery of transformative customer experience for many of the world’s most iconic and disruptive brands. We deliver outcome-based customer engagement solutions through TTEC Digital, our digital consultancy that designs and builds human centric, tech-enabled, insight-driven customer experience solutions for clients and TTEC Engage, our delivery center of excellence, that operates customer acquisition, care, fraud prevention and detection, and content moderation services. Founded in 1982, our employees operate on six continents across the globe and live by a set of customer-focused values that guide relationships with clients, their customers, and each other. Learn more about our company values and how we support gender diversity, including through a leadership program that empowers the women of TTEC.

TTEC

Executive Assistant to the Chief Financial Officer

Accounting

Business Skills

C-Level Management

Compensation and Benefits

Corporate Compliance

Cross-Functional

Customer Experience

Detail Oriented

Diversity

Event Management

Expense Reports

Finance

Financial Operations

Head of Finance

Healthcare

Leadership

Online Chat

Plan Meetings

Service Delivery

Short Messaging Service (SMS)

Spreadsheets

Travel Industry

Travel Policy

Video Chat

TTEC Holdings

FEED

OTHER

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. - Collaborate with cross-functional teams including sales, marketing, technical experts, and graphic designers to develop comprehensive proposals.

Essential Duties and Responsibilities: - Oversee multiple proposal projects and ensure strategic alignment with business goals. Manage proposal timelines and ensure all deadlines are met. - Develop high-level proposal strategies and win themes. - Manage relationships with key stakeholders and clients. Participate in client meetings and presentations to support proposal discussions. - Develop executive summaries and other key sections that highlight the company's strengths and capabilities. - Provide mentorship and guidance to junior team members. - Lead and manage the proposal development process for high-value and complex projects. - Interpret and analyze request for proposals (RFPs), request for quotations (RFQs), and invitation for bids (IFBs) to determine requirements and strategy. - Conduct comprehensive research to gather relevant information and insights for proposal content. - Collaborate with cross-functional teams including sales, marketing, technical experts, and graphic designers to develop comprehensive proposals. - Review and incorporate feedback from stakeholders to improve proposal quality. - Stay updated on industry trends and best practices to enhance proposal strategies. - Maintain a library of proposal content and templates for future use.- Serve as experienced information architect, designing and structuring content for complex customer-facing documents- Serve as a resource for the writing team to implement deal specific structure. - Serves as experienced backup to the project director - proposal writing. Minimum Requirements - Bachelor's degree in relevant field of study and 7+ years of relevant professional experience required, or equivalent combination of education and experience. - 5+ years of Medicaid proposal writing experience within the required 7 years of professional experience.- Ability to gather information from SMEs and translate complex technical/operational details into compelling, compliant proposal content.- Strong interviewing skills to extract and clarify information from subject matter experts.- Proven ability to produce original writing (not solely AI-assisted or library-based content).- Demonstrated success working in fast-paced, high-pressure, deadline-driven proposal environments.- Experience drafting detailed solution approaches and converting technical information into client-facing, persuasive narrative.- Ability to manage multiple assignments simultaneously with short turnaround times.- Strong collaboration skills and the ability to work effectively with diverse teams and personalities.- Resilience and comfort receiving frequent, direct feedback on writing.- Broader experience across commercial health or other Health & Human Services programs is a plus.#HumanServices #LI-Remote #maxcorpEEO Statement Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. Pay Transparency Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.Accommodations Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews,-please contact People Operations at applicantaccom@maximus.com. Minimum Salary $ 83,400.00 Maximum Salary $ 179,300.00 <ul><li/></ul><img alt=" " height="1" src="https://ars2.equest.com/?response_id=6cdb068768142f6a92ec5e29c50a6dc0&view" width="1"/>

MAXIMUS provides business services to help governments operate health and human services programs, mostly at the state and national levels. The company's health services segment offers outsourced program management and administrative services,

Maximus

Senior Manager of Proposal Writing (US State & Local Health and Human Services)

equestftpin

The Senior Executive Assistant (SEA) is a trusted partner to the CEO and the primary administrative support for two Boards of Trustees and related committees, while also providing coordination support to the VP Operations and CFO. This role sits at the center of executive leadership, board governance, and day-to-day operations—aligning priorities, ensuring meetings run smoothly, and driving consistent follow-through.

Overview:
Senior Executive Assistant
 
 
The RiverWoods Group is currently hiring for a Senior Executive Assistant to support the CEO, Boards, VP of Ops and CFO. The Senior Executive Assistant (SEA) is a trusted partner to the CEO and the primary administrative support for two Boards of Trustees and related committees, while also providing coordination support to the VP Operations and CFO. This role sits at the center of executive leadership, board governance, and day-to-day operations—aligning priorities, ensuring meetings run smoothly, and driving consistent follow-through. 
 
The SEA works across four locations and collaborates with executive leaders, executive directors, trustees, staff, and residents. Success in this role requires excellent organization, sound judgment, discretion, and the ability to bring structure and process to a fast-paced, relationship-driven environment.
 
Benefits:
 
- Medical and Dental Insurance starting within 30 days of employment
- 403(b) Retirement plan with a company match
- Generous Earned Time Off
- Paid Holidays & Personal Days
- Wellness Programs
- On-site fitness opportunities
- Education assistance/Tuition Reimbursement

Responsibilities:
<ul><li>Manage complex calendars and scheduling across the CEO, VP Operations, CFO, two Boards of Trustees, and committees, spanning multiple locations.</li><li>Coordinate a high volume of meetings with internal and external stakeholders; prepare agendas, materials, and context to ensure leaders are ready.</li><li>Provide end-to-end administrative support for board governance, including quarterly board/committee meetings, annual retreats, and ongoing trustee communications.</li><li>Maintain a governance calendar and ensure required fiduciary items are tracked and incorporated into board and committee agendas.</li><li>Prepare and distribute board materials; manage the board portal and governance documentation.</li><li>Record, finalize, and post meeting minutes in a timely manner; document outcomes and decisions.</li><li>Track action items, outstanding issues, responses needed, and next steps—ensuring follow-through to completion.</li><li>Coordinate Executive Leadership Team and other leadership meetings, including recurring meeting logistics and retreats.</li><li>Support cross-department initiatives through coordination (not project ownership) by tracking priorities, maintaining documentation, and capturing lessons learned.</li><li>Develop and document repeatable processes; identify and implement opportunities to improve efficiency.</li><li>Edit and distribute presentations and executive communications to a high standard; handle confidential information with discretion.</li><li>Support executive office operations, including contract tracking/database maintenance, accounts payable, and expense report processing.</li><li>Coordinate conferences and external events as needed (e.g., LeadingAge) and perform other duties as assigned.</li></ul>

Qualifications:
<ul><li>5–10+ years supporting senior leaders in a fast-paced environment</li><li>Strong technical skills (Word, PowerPoint, Excel, collaboration tools, board portals, AI tools)</li><li>Experience supporting board governance preferred</li><li>Strong organizational and communication skills</li><li>Ability to manage multiple priorities with accuracy and discretion</li><li>Ability to build strong working relationships across the organization and work effectively with many personalities</li><li>Team-first mindset and willingness to do what is needed to help the organization succeed</li></ul>For assistance with your application call 603.658.1541 or email bbaade@trwg.org directly. RiverWoods Group: Northern New England’s Largest Family of CCRCs Three Communities, One Philosophy: Providing Community and Peace of MindSince 1994, every day we honor our founding premise: we are here to make things better. Everyone who works here, who serves on our board, who comes to live at one of our communities is connected to this concept. We are about making things better for people, every day. We believe that growing older should enhance, not diminish, the opportunity for a productive and rewarding life. Each member of our team plays a critical role in achieving our mission: to create community and provide peace of mind to our residents. At RiverWoods, you will have the opportunity to work in a bright, attractive and vibrant community and enjoy a thriving long-term career.If you’re looking for work that has meaning, purpose, and a future – then RiverWoods is for you.

RiverWoods Durham

Senior Executive Assistant

Accounts Payable

Artificial Intelligence (AI)

Board Meeting

Database Administration

Fiduciary

Follow Through

Meeting Minutes

Operational Support

Philosophy

Project/Program Coordination

[AW]-iCims

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Executive Assistant-DOD SECRET CLEARANCE REQUIREDXtreme Solutions

Executive Assistant to the Chief Financial OfficerTTEC

Senior Manager of Proposal Writing (US State & Local Health and Human Services)Maximus

Senior Executive AssistantRiverWoods Durham

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