UNKNOWN

FEED

OTHER

We set ourselves apart by delivering creative financing solutions, leveraging cutting-edge technology, and maintaining an agile, in-house servicing team that ensures quick funding and a seamless process. This is more than a traditional support role — it’s an opportunity to gain hands-on experience in the construction lending industry while working directly alongside a seasoned, highly successful leader.

We're seeking a highly organized and tech-savvy Administrative Assistant to join our dynamic team. This is more than a traditional support role — it’s an opportunity to gain hands-on experience in the construction lending industry while working directly alongside a seasoned, highly successful leader. If you’re proactive, detail-oriented, and eager to grow your career in finance and real estate, this role offers a unique opportunity to learn the business from the ground up.At Builders Capital, we are on a mission to reshape the future of construction financing. As the nation’s largest private construction lender, we provide innovative, tailored financing solutions to developers, builders, and investors. Our goal is simple: to be our clients' most valued partner by offering aggressive rates, flexible loan terms, and unmatched service. We set ourselves apart by delivering creative financing solutions, leveraging cutting-edge technology, and maintaining an agile, in-house servicing team that ensures quick funding and a seamless process. With approximately 5 million homes needed nationwide to meet demand, we are leading the charge to help address the housing shortage—one project at a time.What You’ll Do<ul><li>Executive Support: Manage calendars, schedule meetings, coordinate travel, and help ensure leadership stays organized and on schedule.</li><li>Loan & Pipeline Coordination: Assist with tracking active construction loans, organizing documentation, and maintaining accurate pipeline reporting.</li><li>Client & Partner Communication: Serve as a point of contact for borrowers, builders, and internal teams to gather documentation and coordinate next steps.</li><li>Documentation & File Management: Maintain organized digital files, loan documentation, and CRM records to support efficient deal execution.</li><li>Reporting & Presentations: Prepare reports, summaries, and presentation materials to support leadership and production tracking.</li><li>Process & Technology Support: Identify opportunities to improve organization and efficiency through better use of technology and workflow improvements.</li><li>Special Projects: Assist with marketing initiatives, industry events, and other operational projects as needed.</li></ul>RequirementsWhat We’re Looking For:<ul><li>Experience: 2+ years of administrative, executive assistant, or operations experience (financial services, lending, or real estate preferred).</li><li>Technical Proficiency: Highly proficient in Microsoft Office, Google Workspace, and CRM or database management platforms.</li><li>Communication Skills: Strong written and verbal communication skills with the ability to interact professionally with clients, executives, and partners.</li><li>Professional Presence: Assertive, confident, and professional demeanor with strong interpersonal skills.</li><li>Attention to Detail: Exceptional organizational skills and the ability to manage multiple priorities with precision and accuracy.</li><li>Time Management: Ability to work in a fast-paced, deadline-driven environment while maintaining strong follow-through.</li><li>Growth Mindset: Eagerness to learn the construction lending business and take on increasing responsibility over time.</li><li>Initiative: A proactive, self-starting attitude with the ability to anticipate needs and solve problems independently.</li></ul>BenefitsBenefits:<ul><li> Innovative Environment: Join a forward-thinking company at the forefront of the construction finance industry with access to cutting-edge technology and resources.</li><li>Work Flexibility: Enjoy a flexible work environment where you can balance team leadership with your personal life.</li><li>National Impact: Be part of a nationwide operation that’s shaping the future of construction financing and making a difference for builders, developers, and homeowners across the U.S.</li><li>Health Insurance – We’ve got you covered! Builders Capital pays 100% of your medical insurance premiums to keep you healthy and stress-free, offering a PPO and HSA plans.</li><li>Competitive Compensation – We offer competitive wages that reward your expertise and hard work.</li><li>Paid Time Off – Take time to recharge with 3 weeks of paid time off each year.</li><li>Paid Holidays – Enjoy 10 paid holidays throughout the year so you can spend quality time with family, friends, or doing whatever you love.</li></ul> We’re building more than AI systems—we’re building the foundation for responsible, scalable enterprise intelligence. If you’re ready to architect what’s next and enable AI at scale, we want to hear from you. We are an Equal Opportunity Employer (EEO) and welcome all qualified applicants. This is a full-time, exempt position. This job description is not intended to be a comprehensive list of all duties and responsibilities and may change as business needs evolve.

Builders Capital Exchange

Administrative Assistant

Administrative Skills

Artificial Intelligence (AI)

Calendar Management

Communication Skills

Construction

Customer Relations

Customer Relationship Management (CRM)

Customer Relationship Management (CRM) Systems

Database Administration

Detail Oriented

Documentation

Executive Assistant Skills 

File Maintenance

File Management

Finance

Financial Services

Follow Through

Funding

Interpersonal Skills

Leadership

Leading Edge Technology

Loan Documents

Loans

Marketing

Microsoft Office

Mortgage Lending

Multitasking

Organizational Development/Management

Organizational Skills

Presentation/Verbal Skills

Problem Solving Skills

Production Control

Production Support

Real Estate

Reporting Skills

Sales Pipeline

Technical Support

Time Management

Travel Planning

Writing Skills

Workable

JOB SUMMARY - Leadership Development Administrative Assistant (Hybrid) The Leadership Development Administrative Assistant is responsible for providing comprehensive support to the Leadership Development team by coordinating and managing logistics for the leadership development department. This includes but is not limited to being an ambassador for our Ascend leadership brand, booking hotels, ordering food, and managing various administrative tasks within Pennant systems.

JOB SUMMARY - Leadership Development Administrative Assistant (Hybrid) The Leadership Development Administrative Assistant is responsible for providing comprehensive support to the Leadership Development team by coordinating and managing logistics for the leadership development department. This includes but is not limited to being an ambassador for our Ascend leadership brand, booking hotels, ordering food, and managing various administrative tasks within Pennant systems. The assistant will also handle the scheduling and coordination of meetings and calls through Outlook, ensuring seamless communication and organization. This role requires strong organizational skills, attention to detail, and proficiency in Microsoft applications. The ideal candidate is solution-oriented, adaptable to challenges, calm under stress, can engage with executives in a professional manner and can manage multiple tasks efficiently. At The Pennant Group, our culture is rooted in CAPLICO-Customer Second, Accountability, Passion for Learning, Love One Another, Intelligent Risk-Taking, Celebration, and Ownership. We look for leaders who embody these values and elevate them through their work, their teams, and the employee experience. DUTIES & RESPONSIBILITIES Under the direction of the Director of Leadership Program Operations & Insights, the Leadership Development Executive Assistant will: Training & Event Coordination <ul><li>Coordinate logistics for leadership development training and events, including booking hotels, travel arrangements, meal plans, and activities for after meetings.</li><li>Manage event calendars, send invitations, and track attendee form responses.</li><li>Collaborate with vendors and venues to ensure smooth event execution.</li><li>Prepare and distribute training materials and resources.</li></ul> Meeting & Scheduling Coordination <ul><li>Schedule and manage various meetings and calls via Outlook, ensuring proper calendar management.</li><li>Coordinate with multiple stakeholders to align schedules and meeting times.</li><li>Send reminders and follow-ups to attendees.</li></ul> Administrative & Systems Support <ul><li>Perform administrative tasks in Pennant systems, including data entry, tracking, and updating records.</li><li>Organize and maintain training documentation and reports.</li></ul> Communication & Collaboration <ul><li>Serves as a point of contact for coordination inquiries related to leadership development events.</li><li>Collaborate with internal departments, including HR and operations, to support seamless coordination.</li><li>Identify and implement process improvements to increase efficiency.</li></ul> Shipping Training Materials <ul><li>Ship out new hire welcome boxes</li><li>Ship out medallions, Basecamp training materials, etc. </li></ul> JOB REQUIREMENTS (Education, Experience, Knowledge, Skills, & Abilities) Experience: <ul><li>1-2 years of experience as an administrative assistant, receptionist, or coordinator.</li><li>Experience in event or training coordination is preferred.</li></ul> Skills & Abilities: <ul><li>Strong organizational and time management skills.</li><li>Exceptional attention to detail and accuracy.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Comfortable navigating and learning new systems.</li><li>Ability to prioritize and manage multiple tasks simultaneously.</li><li>Solution-oriented mindset with adaptability to changing needs.</li><li>Strong communication and interpersonal skills.</li></ul> Personal Attributes: <ul><li>Self-motivated and proactive with a problem-solving approach.</li><li>Collaborative team player with a willingness to take ownership.</li><li>Flexible and adaptable to shifting priorities.</li></ul> PHYSICAL REQUIREMENTS <ul><li>Ability to sit for extended periods while working at a computer.</li><li>Occasional lifting of supplies or materials (up to 20 lbs).</li><li>Ability to travel occasionally for event coordination.</li></ul> Compensation: $20-25/hr Location: Boise, ID or Salt Lake City, UT Schedule: Hybrid Why Pennant Join a culture where people genuinely care for one another, celebrate wins, take smart risks, and lead with ownership. At Pennant, you'll shape a Workday ecosystem that empowers teams, strengthens operations, and enhances the employee experience across the organization. The employer for this position is stated in the job posting. The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of thes

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Administrative Assistant Builders Capital Exchange

Leadership Development Administrative Assistant Pennant Services

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