FULL_TIME

FEED

OTHER

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We are a fast-growing, well-capitalized organization operating at a national scale, supporting investment and development initiatives across the U.S. Backed by a publicly traded parent company, we combine stability with a high-growth, entrepreneurial environment.

Controller Opening | High-Growth Financial Services Firm This Jobot Job is hosted by: Christina Chariott Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume. Salary: $65,000 - $75,000 per year A bit about us: We are a fast-growing, well-capitalized organization operating at a national scale, supporting investment and development initiatives across the U.S. Backed by a publicly traded parent company, we combine stability with a high-growth, entrepreneurial environment. This is an opportunity to support senior leadership in a highly visible, fast-paced setting where organization, discretion, and proactive thinking are highly valued. Why join us? Direct exposure to executive leadership and strategic initiatives High-impact role with visibility across the organization Stable, well-backed company with continued growth Collaborative, team-oriented environment Strong benefits package including healthcare, 401k match, and family support programs Modern office environment in a central location Job Details We are seeking an Executive Assistant to provide high-level administrative and strategic support to senior leadership. This role requires exceptional organization, strong communication skills, and the ability to anticipate needs in a fast-moving environment. Key responsibilities Manage complex executive calendars and prioritize scheduling needs Coordinate detailed travel arrangements and itineraries Serve as a key point of contact for internal and external stakeholders Prepare meeting materials, agendas, and briefing documents Track key initiatives and ensure follow-up on leadership priorities Draft and edit emails, presentations, and communications Support board-related logistics and leadership meetings Handle sensitive information with a high level of discretion Assist with expense reporting, budgeting support, and administrative processes Coordinate events, offsites, and special projects What we’re looking for 3–5+ years of Executive Assistant experience supporting senior or C-level leaders Strong written and verbal communication skills Exceptional organization and time management High level of professionalism, discretion, and attention to detail Proficiency in Microsoft Office and collaboration tools (Teams, Zoom, etc.) Ability to anticipate needs and operate proactively Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

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Jobot

Executive Assistant

Administrative Skills

Budget Reporting

Calendar Management

Communication Skills

Detail Oriented

Entrepreneurship

Establish Priorities

Event Management

Executive Assistant Skills 

Expense Reports

Financial Control

Financial Services

Healthcare

Leadership

Legal

Logistics

Microsoft Office

Presentation/Verbal Skills

Strategic Planning

Team Player

Time Management

Travel Planning

Writing Skills

UNKNOWN

What your future day will look like: Manage the Managing Partners schedule, meetings, travel, and daily priorities to maximize efficiency. Benefits offered: Competitive salary based on experience, Paid time off and holidays, Health and related insurance coverage, Retirement plan opportunities, Professional development support, Collaborative, team?focused work environment.

YEAR

Salary: $70,000-75,000 Is this your perfect fit?<ul><li>Do you excel at supporting executive leadership by staying two steps ahead and keeping priorities on track?
	</li><li>Are you highly organized, professional, and confident managing communication, schedules, and sensitive information?
	</li><li>Are you looking for a role where you can partner closely with leadership in a growing, client?focused firm?
	</li><li>Would you love to start your weekend early with half day Fridays from April-December?
</li></ul> If that describes you, we need to talk! What your future day will look like: <ul><li>Manage the Managing Partners schedule, meetings, travel, and daily priorities to maximize efficiency.
	</li><li>Coordinate internal and external meetings, including agendas, materials, and follow?up actions.
	</li><li>Oversee communications by screening messages, drafting correspondence, and ensuring timely responses.
	</li><li>Track key projects, deadlines, and initiatives while supporting execution and follow?through.
	</li><li>Serve as a liaison between leadership, staff, clients, and external partners to ensure clear communication.
	</li><li>Support firm operations, events, and administrative processes that contribute to overall efficiency and organization.
</li></ul> Benefits offered: Competitive salary based on experience, Paid time off and holidays, Health and related insurance coverage, Retirement plan opportunities, Professional development support, Collaborative, team?focused work environment Type: Direct Hire To be a champion in this role, you will need:<ul><li>5+ years of executive assistant or senior administrative support experience
	</li><li>Proven ability to support senior leadership, business owners, or executives
	</li><li>Exceptional organizational and time?management skills with strong attention to detail
	</li><li>High level of discretion and ability to manage confidential information professionally
	</li><li>Strong communication skills with proficiency in Microsoft Office, Outlook, Teams, and similar tools
	</li><li>Proactive, service?oriented mindset with the ability to anticipate needs and manage competing priorities
	</li><li>Be able to pass a background and credit check
</li></ul> 
We know you are more than a resume and understand your next career move needs to be the right fit! If this is your first time considering Godshall as your trusted partner, welcome! Once you have applied, we will review your experience and skills. You will then hear back quickly with the next steps. 
If you have already spoken with Godshall, please reach out to your recruiter. We will happily update your file and make sure we are considering you for all roles your experience and skills are a perfect fit for. 
Godshall & Godshall Personnel Consultants, Inc. is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, status as a parent or protected veteran status.

Godshall Recruiting

Alliance/Partner Management

Background Investigation

Follow Through

Microsoft Outlook

Operational Support

Organizational Skills

Project Tracking

Schedule Development

HaleyMarketing

Prepare high-quality business correspondence, reports, detailed spreadsheets, and professional PowerPoint presentations; organize and maintain databases to support ongoing business development, sales, and marketing activities. You will act as a trusted partner to senior leadership, handling complex administrative tasks while maintaining strict confidentiality and representing the executive team with professionalism at all levels — internally and externally.

We are seeking a highly organized, proactive, and versatile Executive Administrative Assistant to provide critical high-level support to our Corporate Business Development, Sales, and Marketing team! This role supports the Executive Vice President, Vice President of Sales, and a team of 9 Senior Account Executives. You will play a key role in ensuring seamless operations across a fast-paced, dynamic environment. The ideal candidate thrives in a collaborative setting, excels at multitasking under pressure, and can effectively interface across the enterprise with other Executive Administrative Assistants and various Business Units (BUs). You will act as a trusted partner to senior leadership, handling complex administrative tasks while maintaining strict confidentiality and representing the executive team with professionalism at all levels — internally and externally. Essential Functions<ul><li>Prepare high-quality business correspondence, reports, detailed spreadsheets, and professional PowerPoint presentations; organize and maintain databases to support ongoing business development, sales, and marketing activities.</li><li>Manage and maintain the Dynamics CRM system, ensuring data accuracy, integrity, and timely updates to support the sales pipeline and customer relationships.</li><li>Coordinate and schedule internal and external meetings, conference calls, and virtual/hybrid events.</li><li>Manage complex domestic and international travel arrangements for the team, including flights, accommodations, ground transportation, and itineraries. Account for time zone differences, geographic considerations, visa requirements, and optimize efficiency and cost.</li><li>Process, audit, and reconcile expense reports in accordance with company policies.</li><li>Attend meetings, take detailed minutes, distribute action item lists, and proactively follow up to track progress and ensure timely completion.</li><li>Serve as the primary interface with outside sales representatives: maintain representative agreements, track performance, and prepare and distribute commission reports.</li><li>Monitor and report on key sales metrics, including weekly progress updates for leadership.</li><li>Maintain an organized library of sales and marketing collateral materials, ensuring the team has quick access to the latest versions.</li><li>Support conference and trade show participation by managing pre-event preparations, ordering supplies, coordinating shipping of materials, and handling on-site logistics as needed.</li><li>Track website leads and referrals, then distribute them promptly to the appropriate subsidiaries or team members.</li><li>Manage marketing inventory and the business card ordering/account process.</li><li>Collaborate on the development and maintenance of Babcock Power capabilities presentations and provide ongoing support for team PowerPoint needs.</li><li>Coordinate client meetings by interfacing client Executive Assistants and aligning travel/logistics for Babcock Power participants.</li><li>Perform general administrative and clerical duties, including photocopying, mailing, filing, and preparation of memoranda and reports.</li></ul>Requirements<ul><li>Associate degree preferred, or equivalent combination of education and work experience.</li><li>Minimum of 5 years as an Executive Assistant or similar high-level administrative role, preferably supporting sales, business development, or marketing teams in a corporate environment.</li><li>Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with Microsoft Dynamics CRM is strongly preferred.</li><li>Strong expertise in creating professional, visually compelling PowerPoint presentations.</li><li>Proven experience working with CRM systems, with preference for Microsoft Dynamics.</li><li>Excellent written and verbal communication skills; able to interact professionally with all levels of the organization and external contacts.</li><li>Highly self-motivated with strong ability to prioritize tasks, manage multiple deadlines, and work independently with minimal supervision.</li><li>Demonstrated discretion and ability to handle highly confidential and sensitive information.</li><li>Advanced proficiency in the full Microsoft Office Suite (especially Outlook, Word, Excel, and PowerPoint).</li><li>Exceptional organizational skills with meticulous attention to detail and a strong commitment to accuracy.</li><li>Minimum 5 years of experience providing direct administrative support to C-level or senior executives.</li><li>Comfortable acting as a professional representative of Executive Management when engaging with employees, clients, vendors, and other stakeholders.</li><li>Ability to generate and develop insightful reports from available data.</li><li>Proven track record of successfully multitasking and thriving in a fast-paced, team-oriented environment.</li></ul>Benefits<ul><li>Health Care Plan (Medical, Dental & Vision)</li><li>Retirement Plan (401k, IRA)</li><li>Life Insurance (Basic, Voluntary & AD&D)</li><li>Paid Time Off (Vacation, Sick & Public Holidays)</li><li>Family Leave (Maternity, Paternity)</li><li>Short Term & Long Term Disability</li><li>Training & Development</li><li>Wellness Resources</li></ul>

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Executive Assistant Godshall Recruiting

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