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Cayuga Health System and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all. Our commitment to providing extraordinary healthcare begins with our team of extraordinary professionals who are continuously discovering clinical innovations and enhancing access to the most up-to-date facilities, equipment, technologies, and research protocols.

YEAR

<img alt="" src="https://mma.prnewswire.com/media/1767203/CH_Lgo_Web_BlueText_Logo.jpg?w=200"/> Executive Assistant - Full Time - Days Cayuga Health and its affiliates are the region's leading healthcare system and most trusted providers of integrated health services, empowering our people in our mission to equitably improve the well-being of the communities we serve. Our commitment to providing extraordinary healthcare begins with our team of extraordinary professionals who are continuously discovering clinical innovations and enhancing access to the most up-to-date facilities, equipment, technologies, and research protocols. Cayuga Health's commitment to our employees includes competitive compensation, comprehensive employee benefits programs, and the opportunity to explore and build a career in healthcare through our many professional development programs. The Executive Assistant is an integral member of the Executive Leadership Team, who proactively provides administrative and organizational support. They will play a crucial role in facilitating the executive leadership team's effectiveness, managing administrative tasks, and ensuring smooth operations within the organization. They will serve the executive leadership team by offering full support for incoming and outgoing communications with internal/external stakeholders, calendar management, travel arrangements, meeting preparation, presentation and financial statement preparation, records organization and management, and will manage day to day priorities as a assigned to assist, support, guard and empower their leader(s) to operate at full strategic capacity.Roles and Responsibilities:<ul><li style="line-height:normal">Assists their Executive and provides full support for all incoming and outgoing communications with internal/ external stakeholders.</li><li style="line-height:normal">Responsible for managing Executive Calendaring for all meetings, including coordinating large-scale meetings across the Health System and with external parties as identified and coordinating travel and overnight accommodations.</li><li style="line-height:normal">Responsible for being the face of the Administrative Office of the Health System, greeting people with a professional and customer service focus.</li><li style="line-height:normal">Assist with coordination, preparation, editing and submission of presentations, financial statements, and reports for meetings including but not limited to Board of Directors, Senior Leadership, etc.</li><li style="line-height:normal">Organize and maintain confidential financial files and records.</li><li style="line-height:normal">Onboarding preparation for new Directors to be managed by this position.</li><li style="line-height:normal">Responsible for managing day-to-day priorities, challenges and all other duties as they arise and are assigned.</li></ul>Required Skills and Experience:<ul><li style="line-height:normal">Associates degree in related fields such as Business Administration </li><li style="line-height:normal">Minimum of five years of experience as an Administrative or Executive Assistant required.</li><li style="line-height:normal">Must possess strong communication skills (written and oral) and ability to handle confidential information with discretion.</li><li style="line-height:normal">Sound decision-making and judgment with the ability to think and act under pressure while consistently exercising discretion.</li><li style="line-height:normal">Strong organizational skills needed, with an emphasis on self-motivation with ability to work without close supervision. Attention to detail and accuracy is critical.</li><li style="line-height:normal">Requires a professional and sensitive manner with patients, visitors, employees, and medical staff.</li><li style="line-height:normal">Attention to detail and accuracy is critical.</li><li style="line-height:normal">Proficient in Word, PowerPoint and Excel, with an understanding of data management using advanced Excel functions preferred.</li><li style="line-height:normal">Requires flexibility and occasional weeknight hours for health system events.</li></ul> Preferred Skills and Experience:<ul><li style="line-height:normal;vertical-align:baseline">Bachelor's Degree strongly preferred<ul><li style="line-height:normal">Proven ability to contribute to a team, deliver results on time and within budget, and experience in project management.</li></ul></li></ul>Location and Travel Requirements:<ul><li style="line-height:normal;background:#ffffff;vertical-align:baseline">Location: Cayuga Health Administration Building at 767 Warren Rd, Ithaca, NY 14850<ul><li style="line-height:normal;background:#ffffff;vertical-align:baseline">Travel Requirements: 5-10% travel can be expected in this role</li></ul></li><li style="line-height:normal;background:#ffffff;vertical-align:baseline">Shift: Full-Time Days, Monday through Friday 7:30am-4:00pm or similar, with flexibility for occasional weekends if required</li><li style="line-height:normal;background:#ffffff;vertical-align:baseline">Hybrid Work Schedule, required to be onsite 2 to 3 days per week</li></ul> Pay Range Disclosure<ul><li style="line-height:normal;background:#ffffff;vertical-align:baseline">$65,000.00 to 80,000.00 per year</li></ul> Cayuga Health System and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all.We are proud to be an Equal Employment Opportunity employer, supporting the growth and health of our employees and community by embracing the rich diversity, needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics. If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact the Cayuga Health Talent Acquisition team at talentacquisition@cayugahealth.org. I certify that the information contained in this application is correct and complete to the best of my knowledge. I understand that any falsification or omission of information may disqualify me from further consideration for employment or, if hired, may result in termination. In consideration for my employment, I agree to abide by the rules and regulations of the company, which rules may be changed, withdrawn, added, or interpreted at any time, at the company's sole option and without prior notice to me.I understand that any hiring decision is contingent upon my successful completion of all of the Company's lawful pre-employment/post-offer checks, which may include a background check, drug screen, employment references, and licensing review. If I am made a conditional offer of employment, I agree to execute any consent forms necessary for the Company to conduct its lawful pre-employment/post-offer checks. Such checks will not be conducted until allowed under applicable federal, state, and local law. I understand if I have a criminal background, it will not automatically disqualify me from employment unless otherwise required by law. I agree to execute any consent forms necessary for the Company to conduct its lawful pre-employment checks.I also understand that the Company is a drug and alcohol-free workplace and has a drug and alcohol testing program consistent with applicable federal, state, and local law. I understand that after a conditional offer of employment, I must submit to and pass a pre-employment drug test as a condition of employment. Job Posted by ApplicantPro

Cayuga Health System

Executive Assistant

Administrative Skills

Background Investigation

Budget Management

Business Administration

Calendar Management

Capacity Strategy

Communication Skills

Compensation and Benefits

Customer Support/Service

Data Management

Detail Oriented

Editing

Employee Benefits

Executive Assistant Skills 

Federal Laws and Regulations

File Maintenance

Financial Reporting

Financial Statements

Health Systems Management

Healthcare

Healthcare Administration

Healthcare Providers

Leadership

Licensing

Medical Treatment

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Onboarding

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Project/Program Management

Records Management

Research Protocols

State Laws and Regulations

Technical Research

Test Program

Time Management

Travel Planning

Willing to Travel

Writing Skills

Talent Acquisition

Ithaca College seeks a highly organized, service-oriented, and detail-driven Administrative Assistant to provide primary support to the Chief Human Resources Officer (CHRO/AVP) and Deputy Chief Information Officer (AVP/ Deputy CIO) and their respective departments. Nestled in the heart of New York State's scenic Finger Lakes region, Ithaca College sits atop South Hill overlooking picturesque Cayuga Lake and is just minutes away from the city center.

HOUR

Job Description Ithaca College seeks a highly organized, service-oriented, and detail-driven Administrative Assistant to provide primary support to the Chief Human Resources Officer (CHRO/AVP) and Deputy Chief Information Officer (AVP/ Deputy CIO) and their respective departments. This position serves as a forward-facing resource for the campus community and external constituencies and provides comprehensive administrative, operational, and programmatic support across the Division of Strategic Services and Initiatives. The role requires discretion, strong judgment, forward thinking, and the ability to manage diverse responsibilities. Supervision: This position reports to the Executive Assistant to the Senior Vice President for Strategic Services and Initiatives, receives day to day direction from the AVP/CHRO and AVP/Deputy CIO. and may supervise student employees as requested. Key Responsibilities: <ul><li>Provide high-level administrative and operational support to the Chief Human Resources Officer (CHRO), Deputy CIO (DCIO), and designated departments. Manage complex calendars with attention to prioritization, alignment with leadership goals, and protection of strategic time. </li></ul><ul><li>Plan and prepare for leadership priorities. Conduct weekly look-ahead reviews to anticipate needs, flag conflicts, and identify meetings requiring advance preparation. Exercise judgment in triaging requests and determining what requires leadership attention versus what can be handled independently or redirected. </li></ul><ul><li>Support cross-functional work and meetings. Coordinate meetings involving multiple stakeholders by preparing agendas, gathering background materials, and documenting outcomes. Track action items and ensure timely follow-through for the CHRO & DCIO. </li></ul><ul><li>Coordinate meetings, events, and logistics. Schedule meetings, reserve rooms, and manage logistics and communications. Prepare agendas, materials, and summaries, and maintain organized records. Support divisional events such as orientation, onboarding, professional development programs, and Educational Technology Day. </li></ul><ul><li>Provide executive support services. Coordinate travel arrangements, process expenses, and support daily office operations. </li></ul><ul><li>Maintain digital and web content. Update departmental website pages to ensure accuracy and alignment with institutional messaging. </li></ul><ul><li>Support hiring and onboarding processes. Coordinate interview logistics, prepare itineraries, arrange travel and lodging, and liaise with campus partners. </li></ul><ul><li>Assist with budget and procurement activities. Support expense tracking, purchasing, and reconciliation. Order supplies and equipment in accordance with College policies. Maintain office and shared spaces, and coordinate maintenance or service requests as needed. </li></ul><ul><li>Respond to inquiries, provide accurate information, and make appropriate referrals. Represent the Strategic Services and Initiatives Division with professionalism, discretion, and strong customer service. Maintain a working knowledge of Ithaca College's administrative structure and processes.</li></ul><ul><li>Engage in meetings and cross-campus collaboration. Attend and support departmental, divisional, and college-wide meetings. Partner with administrative offices to ensure coordination and operational effectiveness. Perform all duties in alignment with Ithaca College's commitment to diversity, equity, inclusion, and belonging.</li></ul> Required Qualifications: Associate's degree and a minimum of two (2) years of office experience, or an equivalent combination of education and relevant experience. Excellent attention to detail and accuracy. Strong organizational, interpersonal, verbal, and written communication skills. Ability to prioritize projects, manage multiple tasks, and meet deadlines. Previous experience maintaining departmental budgets and tracking expenditures. In-depth knowledge of word processing, spreadsheets, and database software applications, including Microsoft 365 tools. Demonstrated ability to handle confidential information with discretion. Preferred Qualifications: Previous experience working within an educational setting, preferably higher education. Experience supporting senior leaders or multiple departments. Familiarity with HR or IT administrative processes. Work Environment: Most of the work of the incumbent is carried out within a generally accessible, safe, indoor environment. The incumbent will be required to use a personal computer and associated equipment as well as other office equipment used in the day-to-day operations. The incumbent may need to deliver various materials on campus, or participate in off-campus events, requiring the ability to walk or drive or make other travel arrangements. Evening or weekend work may be requested. This position is expected to work primarily in-person on the Ithaca College campus. This position is 37.5 hours per week, 52 weeks per year. Application Instructions: Interested applicants must apply online and attach a resume, cover letter, and list of three professional references. Questions about online applications should be directed to the Office of Human Resources at (607) 274-8000 or humanresources@ithaca.edu. Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated. Visa sponsorship is not provided for this position. Hiring Range: $18.50-$20.00 per hour, commensurate with qualifications and experience. We pride ourselves on providing our benefit-eligible employees with comprehensive benefits, including: • Healthcare including vision and dental • Generous Paid Time Off Policies • 403B Retirement Savings Plan with Matching Employer Contribution • EAP • Flexible Work Plans • Educational Benefits • Career-Enhancing Trainings • For an overview of our benefit offerings, please visit In an effort to promote campus safety and the security of College resources, Ithaca College will, consistent with the requirements of the law and prudent practices, conduct criminal background investigations per College policy. This position is subject to a criminal background check. All offers of employment are contingent upon review of the criminal background check. About Us At Ithaca College, a comprehensive residential campus community of approximately 5,000 students, we strive to be at the forefront of the higher education landscape. We offer a distinct integrative learning experience that makes students ready for the personal, professional, and global challenges of our age. We seek candidates who embrace integrative learning and want to be a part of this exciting time in Ithaca College history. We encourage creative collaboration and innovation in our faculty and staff, providing support and resources for them to grow in their fields and lead students to their own innovative ideas and achievements. We welcome different ways of thinking and look for candidates with unique points of view and life experiences. We are inclusive of individuals with a wide range of cultural, personal, and professional backgrounds, talents, and skills. Our campus is a vibrant and rewarding community where diverse minds can learn, succeed, and excel. When reviewing candidates, we are looking for indicators of a number of core competencies. Prospective candidates must be adaptable, collaborative, inclusive, respectful, responsive, results driven, and sustainable. They must communicate effectively, demonstrate leadership, exhibit professional integrity and ethics, take initiative, value personal and professional development, and show that they will engage in the college. Nestled in the heart of New York State's scenic Finger Lakes region, Ithaca College sits atop South Hill overlooking picturesque Cayuga Lake and is just minutes away from the city center. Combining small town warmth and charm with the vibrancy of a college community, the thriving and culturally diverse city of Ithaca has been rated by Kiplinger's as one of the top 10 places to live in the United States. If you need reasonable accommodation for any part of the application and hiring process, please contact our ADA Coordinator, Linda Koenig, at lkoenig@ithaca.edu or 607-274-7761. We ask that requests for accommodations be made as soon as possible. To learn more about Ithaca College, visit us at

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Executive Assistant Cayuga Health System

ADMINISTRATIVE ASSISTANT - STRATEGIC SERVICES AND INITIATIVES Ithaca College

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