UNKNOWN

FEED

OTHER

We are seeking a high-performance Executive Assistant / Life Manager to support a fast-paced founder across both business operations and personal life management. This is a “right-hand operator” position designed for someone who can think, act, and solve problems independently while keeping up with a high-energy, fast-moving environment.

<p/><h3>Executive Assistant / Life Manager (Founder Support – Hybrid Personal + Business)</h3><ul><li>Location: Buffalo, New York, USA (On-site + Local Travel Required | Relocation Supported)</li><li>Working Hours: 7:00 AM – 5:00 PM (Flexibility + On-Call Availability Required)</li><li>Employment Type: Full-time (1099)</li><li>Compensation: $60,000 – $85,000 USD annually</li></ul><h3>Role Overview</h3><p>We are seeking a high-performance Executive Assistant / Life Manager to support a fast-paced founder across both business operations and personal life management.</p><p>This is not a traditional EA role. This is a “right-hand operator” position designed for someone who can think, act, and solve problems independently while keeping up with a high-energy, fast-moving environment.</p><p>You will act as a gatekeeper, executor, and problem-solver, managing everything from daily logistics and errands to business coordination and communication filtering.</p><p>The ideal candidate is highly intelligent, proactive, organized, and resourceful, with the ability to figure things out quickly without constant direction.</p><h3>Key Responsibilities</h3><h3>Executive & Personal Support</h3><ul><li>Manage day-to-day errands, logistics, and scheduling</li><li>Coordinate school drop-offs/pickups and activities for children</li><li>Handle purchases, bill payments, and household coordination</li><li>Prepare morning routines (light meal prep, coffee, shakes, etc.)</li><li>Act as a life manager, reducing the founder’s time spent on non-essential tasks</li></ul><h3>Business Support & Operations</h3><ul><li>Monitor and manage email inbox and communication flow</li><li>Filter, prioritize, and respond to messages, requests, and tasks</li><li>Coordinate with internal team, leadership, and partners</li><li>Assist with inventory coordination and operational follow-ups</li><li>Ensure tasks are completed quickly and efficiently across teams</li></ul><h3>Communication & Gatekeeping</h3><ul><li>Act as a central communication hub between the founder and team</li><li>Join or manage text/email threads, ensuring nothing is missed</li><li>Push only high-priority, relevant information to the founder</li><li>Follow up aggressively to ensure execution and closure of tasks</li></ul><h3>Problem Solving & Execution</h3><ul><li>Take ownership of day-to-day problems and requests</li><li>Identify solutions without needing step-by-step instructions</li><li>Handle issues independently when possible</li><li>Escalate only when necessary with clear, structured context</li></ul><p><strong>Requirements</strong></p><p/><h3>Required Experience</h3><ul><li>3–5+ years as an Executive Assistant, Personal Assistant, or Life Manager</li><li>Experience supporting busy founders, executives, or high-net-worth individuals</li><li>Proven ability to manage both personal and business responsibilities</li><li>Strong experience in fast-paced, high-demand environments</li><li>Demonstrated ability to work independently with minimal guidance</li></ul><h3>Tools & Systems</h3><p>Required:</p><ul><li>Google Workspace (Gmail, Calendar, Docs)</li><li>Basic tech proficiency (file management, systems navigation)</li></ul><p>Nice to Have:</p><ul><li>Project management tools (Asana, ClickUp, Monday)</li><li>CRM or operational tools (e.g., GoHighLevel)</li><li>Familiarity with automation or AI tools</li></ul><h3>Additional Requirements</h3><ul><li>Must be based in or willing to relocate to Buffalo, NY</li><li>Valid driver’s license and ability to run local errands daily</li><li>Comfortable working in a hybrid environment (home, office, travel locally)</li><li>Female candidates preferred due to family-related responsibilities</li></ul><p/><p/><p><strong>Benefits</strong></p><ul><li><strong> Compensation: $60,000 – $85,000 USD annually</strong></li></ul><h3>Why Join</h3><p>This is a high-impact, high-trust role working directly with a founder in a growing business.</p><p>You will gain exposure to:</p><ul><li>Business operations & decision-making</li><li>High-level problem solving</li><li>Executive-level communication</li></ul><p>Potential growth into Chief of Staff / Operations leadership roles</p>

Trivium

Executive Administrative Assistant

Artificial Intelligence (AI)

Automation

Business Growth

Business Operations

Business Support

Cook Dishes

Customer Relationship Management (CRM) Systems

Driver's License

Email Management/Administration

Establish Priorities

Executive Assistant Skills 

File Management

File Systems

Google Apps

High Net Worth

Leadership

Logistics

On Call

Organizational Skills

Problem Solving Skills

Project Management Software

Willing to Travel

Workable

This role supports a founder leading a fast-growing technology company working to challenge traditional enterprise software models and make modern, affordable solutions more accessible to colleges and public sector organizations. As an Executive Assistant for Canyon GBS, you will serve as a trusted right hand, ensuring priorities move forward through strong execution, attention to detail, and consistent follow-through.

YEAR

<strong>Company Description</strong><br/><br/>Canyon GBS ( based in Mesa, AZ, is a pioneering software company crafting impactful solutions powered by artificial intelligence. Our diverse range of SaaS offerings are purpose built for colleges, universities, and government agencies. Our mission is to equip organizations with compliant, powerful and affordable AI-powered technology to better serve their constituents. Through our relentless pursuit of innovation and customer-centric approach, Canyon GBS strives to be a trusted partner in navigating today's digital landscape. <br/><br/><strong>Job Description</strong><br/><br/>We are seeking a highly responsive and dependable Executive Assistant to support our CEO in Mesa, AZ, United States. This is a primarily remote position with regular in-person collaboration and frequent local and national travel. <br/><br/>This role supports a founder leading a fast-growing technology company working to challenge traditional enterprise software models and make modern, affordable solutions more accessible to colleges and public sector organizations. The pace is high, priorities shift quickly, and strong, consistent support is critical to keeping momentum. <br/><br/>As an Executive Assistant for Canyon GBS, you will serve as a trusted right hand, ensuring priorities move forward through strong execution, attention to detail, and consistent follow-through. You will work in close alignment with the CEO on a daily basis, helping manage competing priorities, ensuring nothing drops, and stepping in wherever needed to keep things moving. <br/><br/>Success in this role is measured by reliability, responsiveness, and how effectively priorities move forward without things falling through the cracks. <br/><br/>This role operates within a full-time structure, but the schedule will vary based on business needs. Supporting a founder in a fast-moving environment may occasionally require early mornings, evenings, or weekend availability, particularly during travel or time-sensitive situations. We aim to maintain a reasonable and sustainable workload, but flexibility and responsiveness are important for success in this role. <br/><br/>This role is best suited for someone who is highly organized, works well with clear direction, and takes pride in supporting others. You are comfortable receiving instructions, executing quickly and accurately, and handling a wide range of responsibilities without hesitation. It is not a fit for someone seeking a highly autonomous or strategy-focused role. <br/><ul><li>Manage and maintain a complex, fast-changing calendar based on direction and priorities </li><li>Screen and triage calls, emails, and messages with discretion </li><li>Join meetings when needed to capture details and ensure follow-through </li><li>Coordinate local and national travel, including real-time adjustments </li><li>Provide in-person support during meetings, events, and key engagements </li><li>Track tasks and ensure timely execution of requests and commitments </li><li>Prepare materials, presentations, and communications as directed </li><li>Handle day-to-day logistics such as printing, coordination, and errands </li><li>Respond quickly to requests and support time-sensitive needs as they arise </li></ul><strong>Salary</strong><br/><br/>$80,000 - $100,000 / year <br/><br/>Note: This position includes competitive benefits package including major medical, dental, vision, and an unlimited PTO policy. <br/><br/><strong>Qualifications</strong><ul><li>Bachelor's degree required </li><li>3-7+ years of experience supporting an executive in a fast-paced environment </li><li>Strong ability to follow direction and execute tasks quickly and accurately </li><li>Highly responsive and dependable, especially for time-sensitive requests </li><li>Excellent organizational skills and attention to detail </li><li>Strong discretion when handling sensitive information and communications </li><li>Experience coordinating calendars, travel, and logistics </li><li>Comfortable supporting both structured tasks and day-to-day logistical needs </li><li>Willingness to regularly travel locally and nationally and provide in-person support </li><li>Flexible and adaptable to changing priorities and schedules </li><li>Professional, low ego, and takes pride in supporting others </li></ul><br/><br/><strong>Additional Information</strong><br/><br/><strong>Equal Opportunity Employment Statement</strong><br/><br/>Canyon GBS believes in equal opportunity and welcomes all qualified applicants regardless of race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity, or any other legally protected basis. <br/><br/>If all this sounds like a good fit, apply today, we want to hear from you!

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Executive Administrative Assistant Trivium

Executive Assistant Canyon GBS

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