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Supports Chief Executive Officer in day-to-day business by finding resources and information, preparing and submitting a variety of documents with quick turnarounds to meet deadlines. Experience Two years' experience in an administrative office role, with a minimum of one year as an Executive, Administrative, or Project Assistant.

This position provides professional administrative services and assistance, requiring the use of judgment and discretion on a periodic basis. Supports Chief Executive Officer in day-to-day business by finding resources and information, preparing and submitting a variety of documents with quick turnarounds to meet deadlines.Minimum Qualifications:Education
High School diploma or equivalent. Associates degree or Certificate in Office Management or related field preferred.Experience
Two years' experience in an administrative office role, with a minimum of one year as an Executive, Administrative, or Project Assistant.Essential Functions:Report to work as scheduled, on time and prepared to start working. Remain at work for their entire work schedule.
Prepares and word-processes correspondence, policies and procedures, grant proposals, meeting agenda's, minutes, press releases and other documents.
Implements marketing activities, updates marketing materials as services and sliding fee changes.
Maintains filing systems, data bases and records.
Schedules, supports and coordinates materials, food, etc. for corporate meetings.
Assists with grant and proposal projects.
Screens and routes administrative calls and visitors.
Backs up as needed on-site arrangements and files for corporate vendors including marketing and advertising.
Cleans up after meetings and events.
Picks up and drops off correspondence with community agencies.
Complies with center's policies and procedures.
Participates in meetings.
Performs other duties and tasks as assigned.Knowledge, Skills and Abilities
Proficient computer skills with Microsoft Office Suite (Word, Excel, PowerPoint).
Knowledge of common office equipment (copier, fax, printer, scanner, etc.).
Excellent oral and written communication skills.
Ability to organize and prioritize tasks.
Ability to work under pressure and meet deadlines.
Strong analytical, attention to detail, and problem-solving skills.
Ability to work independently and as a team member.

INTERIOR COMMUNITY HEALTH CENTER INC

Executive Assistant

Administrative Skills

Advertising

Analysis Skills

Communication Skills

Computer Skills

Copying Machines

Detail Oriented

Document Scanners

Establish Priorities

Executive Assistant Skills 

Fax Machines

Grant Writing

Mail Processing

Marketing

Microsoft Excel

Microsoft Office

Microsoft PowerPoint

Microsoft Word

Office Equipment

Office Management

Presentation/Verbal Skills

Press Releases

Printers

Problem Solving Skills

Professional Services

Systems Maintenance

Team Player

Telephone Skills

Time Management

Word Processing

Writing Skills

INTERN

Associate's Degree in Business, Paralegal Studies, or related field or an equivalent combination of education and relevant experience may be substituted on a 2:1 ratio (2 years of experience = 1 year of education). Preference Statement: Doyon Utilities grants a preference to qualified Doyon, Limited shareholders in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

Overview:
<img alt="DU Logo 1" height="113" src="https://doyon.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=90&hashed=1629899495" width="351"/> Doyon Utilities provides excellent career opportunities for motivated individuals. As the primary utility provider for the U.S. Military in Alaska, we offer stability and opportunity even in uncertain times. If you want to be a part of a work family that values professionalism, dedication, collaboration and innovation, we're the right company for you.  The Legal Secretary Intern provides administrative and clerical support to ensure the efficient operation of the legal team. Starting Hourly Range: $22.88Location: This is an in-person position located in Fairbanks, Alaska.Position Type: This is a temporary position limited to two months.  What you will do<ul><li>Draft correspondence and legal documents as assigned.</li><li>Assist with scheduling which includes calendar maintenance</li><li>Maintains physical and electronic files, and contacts.</li><li>Track deadlines and follow up on required documentation.</li><li>Receives and screens telephone calls in a manner consistent with office policy and attorney preference.</li><li>Interact on a daily basis with departments within the utility to facilitate highest possible legal support</li><li>Take detailed notes during meetings.</li><li>Assists with overflow work and other special projects as assigned</li><li>Updates case information, scans and organizes legal files</li><li>Learn, adopt, and apply safety programs</li></ul> Conditions of Employment Must pass a pre-employment drug test, random drug test thereafter in accordance with the published policy of Doyon Utilities. Must have a valid driver's license issued by the State of Alaska. Must be eligible to work on a military installation in Alaska. Eligibility to work on a military installation includes compliance with Department of Defense mandates with respect to employee background and health directives. Qualifications<ul><li>High School Diploma or equivalent Required</li><li>Associate's Degree in Business, Paralegal Studies, or related field or an equivalent combination of education and relevant experience may be substituted on a 2:1 ratio (2 years of experience = 1 year of education). Preferred</li><li>1 year of experience in a professional office or other environment where applicant has demonstrated the ability to work independently to complete administrative tasks with limited oversight. Required</li><li>Ability to understand and follow written and verbal communication and instructions (required proficiency)</li><li>Ability to communicate and work with diverse groups of people (required proficiency)</li><li>Ability to effectively communicate in person, over the phone, or video (required proficiency)</li><li>Ability to maintain strict confidentiality in all matters (required proficiency)</li><li>Ability to work independently and collaborate within a team (required proficiency)</li><li>Demonstrated organizational skills and attention to detail (required proficiency)</li><li>Demonstrated proficiency with Microsoft Office Suite (required proficiency)</li><li>Demonstrated strong interpersonal and relationship building skills (required proficiency)</li><li>Excellent critical thinking and problem-solving skills (required proficiency)</li><li>Excellent customer service skills (required proficiency)</li><li>Excellent time management skills (required proficiency)</li><li>Intermediate experience with SharePoint, preferred (preferred proficiency)</li><li>Demonstrated high ethical standards and integrity (required proficiency)</li></ul> Reasonable Accommodation Doyon Utilities will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. Accommodation requests should be made, in writing to the Human Resources Department. EEO We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability, veteran status, and other protected characteristics. The EEO Know Your Rights poster is available at Know Your Rights (eeoc.gov) For questions on the job posting contact 907-455-1500. Physical Demands The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.<ul><li>Standing - Occasionally</li><li>Walking - Occasionally</li><li>Sitting - Constantly</li><li>Lifting - Rarely (25 lbs.)</li><li>Carrying - Rarely (25 lbs.)</li><li>Pushing - Rarely (25 lbs.)</li><li>Pulling - Rarely (25 lbs.)</li><li>Climbing - Rarely</li><li>Balancing - Rarely</li><li>Stooping - Rarely</li><li>Kneeling - Rarely</li><li>Crouching - Rarely</li><li>Crawling - Rarely</li><li>Reaching - Rarely</li><li>Handling - Occasionally</li><li>Grasping - Occasionally</li><li>Feeling - Rarely</li><li>Talking - Constantly</li><li>Hearing - Constantly</li><li>Repetitive Motions - Frequently</li><li>Eye/Hand/Foot Coordination - Frequently</li></ul> Working Conditions<ul><li>Extreme cold - Rarely</li><li>Extreme heat - Rarely</li><li>Humidity - Rarely</li><li>Wet - Rarely</li><li>Noise - Occasionally</li><li>Hazards - Rarely</li><li>Temperature Change - Rarely</li><li>Atmospheric Conditions - Rarely</li><li>Vibration - Rarely</li></ul> Doyon Utilities is committed to delivering safe and resilient utility services with an emphasis on reliability and efficiency. Our employees are committed professionals in their fields and passionate about what they do and the customers they serve: the United States Military. Inherent in our mission is modernizing facilities; employing best utility practices that reflect leading industry standards; and operating as vigilant stewards of the environment while ensuring the health and safety of our workforce and our customers. Preference Statement: Doyon Utilities grants a preference to qualified Doyon, Limited shareholders in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

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Executive Assistant INTERIOR COMMUNITY HEALTH CENTER INC

Legal Secretary Intern Doyon Utilities

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