UNKNOWN

FEED

with or without corrective device), good hearing (with or without corrective device), ability to lift and load 35lbs, walking, standing, crawling, squatting, kneeling, bending, pushing, balancing, climbing, and . Three (3) to five (5) years of progressively responsible administrative support experience, including work supporting a manager, director, or higher-level executive.

HOUR

STARTING PAY: $20.51/hrBENEFITS OF WORKING FOR THE CITY OF BROOKSVILLE:<img alt="??" src="https://static.xx.fbcdn.net/images/emoji.php/v9/t38/1/16/1f34a.png"/>20 days of PTO for the first year (unutilized hours roll over) and accrual increases with years of service<img alt="??" src="https://static.xx.fbcdn.net/images/emoji.php/v9/t38/1/16/1f34a.png"/>12 paid holidays and 2 floating holidays<img alt="??" src="https://static.xx.fbcdn.net/images/emoji.php/v9/t38/1/16/1f34a.png"/>Florida Retirement System Pension and Investment Plan<img alt="??" src="https://static.xx.fbcdn.net/images/emoji.php/v9/t38/1/16/1f34a.png"/>Employer paid health coverage<img alt="??" src="https://static.xx.fbcdn.net/images/emoji.php/v9/t38/1/16/1f34a.png"/>Tuition reimbursement up to $5,250 a year!JOB SUMMARY/OVERVIEW OF THE POSITION: The Executive Assistant provides advanced administrative, operational, and policy support to the Public Works Director and leadership team. This position manages sensitive information, coordinates departmental activities, and serves as a liaison between the Director and internal/external stakeholders. Work requires a high degree of professionalism, discretion, independent judgment, and organizational skill. The Executive Assistant ensures efficient daily operations, facilitates effective communication, and may supervise support staff. This position requires accuracy, attention to detail, and the ability to work in a fast-paced environment while following established procedures. This position is designated as essential personnel and will be required to work during emergency operations, including severe weather events and natural disasters. Employees must participate in emergency preparedness and response activities, and complete required NIMS (National Incident Management System) training as directed.ESSENTIAL JOB FUNCTIONS:Administrative Support<ul><li>Provide high-level administrative assistance to the Public Works Director, including scheduling, correspondence, and records management.</li><li>Draft, review, and edit reports, presentations, and other documents.</li><li>Maintain confidentiality with respect to sensitive and personnel-related matters.</li><li>Prepare and/or process payroll and timesheets for departmental staff.</li></ul>Meeting & Event Coordination<ul><li>Schedule and organize meetings, workshops, and training sessions.</li><li>Prepare agendas, gather/distribute materials, and record accurate minutes.</li><li>Ensure timely follow-up on meeting action items.</li></ul>Communication & Liaison<ul><li>Serve as the primary point of contact for inquiries to the Public Works Director.</li><li>Provide timely, professional responses to internal and external stakeholders.</li><li>Act as liaison with other City departments, outside agencies, and the public.</li></ul>Office & Project Management<ul><li>Manage office operations including supplies, equipment, and recordkeeping systems.</li><li>Perform tasks/duties related to Public Works payroll and timekeeping.</li><li>Assist with departmental budgeting, purchasing, and procurement processes.</li><li>Support the Director and project managers with research, coordination, and tracking of departmental projects, reporting progress and deadlines.</li><li>Perform functions of procurement, budget keeping, requisition entry, and other finance related duties that directly impact Public Works. </li><li>Compliance & Procedures</li><li>Ensure adherence to City policies, procedures, and applicable regulations.</li><li>Prepare compliance-related documentation and reports as required.</li></ul>KNOWLEDGE, SKILLS, AND ABILITIES:<ul><li>Strong organizational skills with ability to manage multiple priorities.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other software applications.</li><li>Ability to analyze and interpret data and prepare clear reports.</li><li>Ability to exercise discretion, maintain confidentiality, and use sound judgment.</li><li>Ability to analyze reports, data, and policies, and apply findings effectively.</li><li>Skill in establishing and maintaining cooperative working relationships.</li><li>Ability to supervise and provide direction to support staff when assigned.</li></ul>PHYSICAL SKILLS: Use of both arms, legs, and hands with majority of fingers, good vision (with or without corrective device), good hearing (with or without corrective device), ability to lift and load 35lbs, walking, standing, crawling, squatting, kneeling, bending, pushing, balancing, climbing, and stooping. EDUCATION, TRAINING AND EXPERIENCE:<ul><li>High school diploma or GED required.</li><li>Associate’s degree in Business Administration, Public Administration, or related field preferred.</li></ul>Experience<ul><li>Three (3) to five (5) years of progressively responsible administrative support experience, including work supporting a manager, director, or higher-level executive.</li><li>Experience in municipal government or public sector environment preferred.</li></ul>LICENSES, CERTIFICATIONS OR REGISTRATIONS: ValidFlorida Driver’s License – Class E. ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act. DRUG-FREE WORKPLACE: City of Brooksville is a drug-free workplace in accordance with Federal and Florida law.VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, City of Brooksville provides to Veterans, that preference in appointment will be given to preference-eligible applicants.<ul></ul>

City of Brooksville, FL

Executive Assistant to the Public Works Director

Administrative Skills

Analysis Skills

Budgeting

Business Administration

Calendar Management

Communication Skills

Data Analysis

Detail Oriented

Editing

Emergency Response

Event Management

Executive Assistant Skills 

Finance

Government

Health Plan

High School Diploma

Incident Management

Leadership

Mail Processing

Maintain Compliance

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Multitasking

Operational Strategy

Operational Support

Operations

Operations Management

Organizational Skills

Payroll Administration

People Management

Plan Meetings

Presentation/Verbal Skills

Procedure Development

Progress Reports

Project Tracking

Project/Program Management

Public Administration

Public Works

Purchasing/Procurement

Records Management

Regulations

Reporting Skills

Retirement Plan

Schedule Development

Time Management

Writing Skills

clearcompany

OTHER

With decades of experience and an industry-pioneering team of dedicated experts, Electrical Works stands out as the company you can rely on for quality performance and professionalism. We are looking for an Executive Assistant to support the Vice President as a trusted right hand in a fast-paced commercial construction environment.

OverviewWe are looking for an Executive Assistant to support the Vice President as a trusted right hand in a fast-paced commercial construction environment.This role requires strong judgment, attention to detail, and the ability to manage multiple responsibilities at once while staying ahead of what needs to happen next.Key Responsibilities<ul><li>Scheduling meetings, appointments, and internal/external events while minimizing conflicts and keeping priorities organized</li><li>Coordinating all aspects of travel including flights, accommodations, transportation, and detailed itineraries for the Vice President, employees, and field crews</li><li>Handling incoming and outgoing communication including emails, phone calls, letters, and memos</li><li>Preparing agendas, taking notes or minutes as needed, distributing action items, and following up on decisions</li><li>Coordinating logistics, travel, and materials for industry events and trade shows, including setup and preparation</li><li>Tracking inventory of marketing materials and requesting replenishment based on the trade show and event schedule</li><li>Managing contractor licensing renewals, continuing education tracking, filing documents, office supplies, and general administrative support</li><li>Supporting bookkeeping, accounts receivable, and managing personal and business invoices and billings</li><li>Maintaining discretion when handling sensitive and confidential information</li><li>Available by phone and email for time-sensitive requests or emergencies outside standard hours as needed, and willing to support other administrative functions when required</li></ul>What We Are Looking For<ul><li>Strong verbal and written communication to effectively interact with internal teams, leadership, and external contacts</li><li>Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines consistently</li><li>Must have a high level of discretion and accuracy in all work</li><li>Multi-entity experience</li><li>Comfortable adjusting to changing priorities and last-minute requests</li><li>Proficiency in Google Docs and Sheets</li><li>Comfortable working in a Mac-based (Apple) environment</li><li>Experience with Monday.com is a plus</li><li>Basic understanding of electrical or construction environments is a plus</li><li>Experience supporting executive-level leadership is preferred</li><li>Experience with Sales and Marketing is preferred</li></ul>Schedule<ul><li>Monday through Friday; Full-time</li><li>Flexibility required for travel, events, and time-sensitive coordination needs</li></ul>Compensation & Benefits<ul><li>Competitive salary based on experience</li><li>Health, dental, vision, and life insurance</li><li>401(k) with company match</li><li>Paid time off and holidays</li><li>Profit-sharing opportunities</li><li>Referral incentives</li><li>Company events</li></ul>Welcome to Electrical Works, where trust meets excellence in every wire. With a steadfast commitment to integrity, quality, and an unmatched unified approach, we’re your dependable partner for all electrical projects. Discover why our loyal clients trust us to deliver on every promise, every time. With decades of experience and an industry-pioneering team of dedicated experts, Electrical Works stands out as the company you can rely on for quality performance and professionalism. With over 25 years of proven expertise, our unwavering commitment to quality and innovation ensures your projects are powered to success on time and within budget.<h3>Salary</h3>$40000.00 - $70000.00 per year<h3>Job Type</h3>Full time

Electrical Works

Executive Assistant

Accounts Receivable Management

Apple

Apple Macs

Billing

Bookkeeping

Budget Management

Commercial Construction

Construction

Electricity

Establish Priorities

Google Apps

License Management

Life Insurance

Logistics

Marketing

Meeting Minutes

Sales

Trade Shows

Travel Planning

Vision Plan

Willing to Travel

workstreamftpin

You will be responsible for managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to ensure efficient operations within the organization. • Associate's degree or equivalent combination of education and experience; a minimum of two (2) years of relevant administrative experience is required.

Job Purpose: Provide high-level administrative support to company executives. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to ensure efficient operations within the organization. Main Duties and Responsibilities: • Manage and maintain executive calendars, including scheduling appointments, meetings, and travel arrangements. • Screen and prioritize incoming communications (calls, emails, correspondence), responding on behalf of the executive when appropriate. • Prepare and distribute meeting agendas, record accurate minutes, and follow up on action items. • Draft, edit, and format a variety of documents, presentations, and reports. • Maintain organized digital and physical filing systems, ensuring the confidentiality of sensitive materials. • Serve as a liaison between executives and internal departments, external partners, and clients. • Assist in the coordination and execution of special projects and organizational initiatives. • Perform additional administrative duties as assigned by executive leadership. Qualifications: • Associate's degree or equivalent combination of education and experience; a minimum of two (2) years of relevant administrative experience is required. • Demonstrated ability to plan, prioritize, and execute tasks with accuracy and attention to detail. • Proficient in using computers and related software for data entry, document preparation, and communication. • Strong discretion and sound judgment when handling confidential information. • Excellent organizational and interpersonal skills, with a professional and proactive approach to responsibilities. Townley Engineering & Manufacturing is an Equal Opportunity Employer/Veterans/Disabled. Townley Engineering & Manufacturing is a drug-free workplace. Candidates must be able to pass a post-offer / pre-employment drug screen and job-related employment physicals. Candidates must be legally authorized to work in the United States.

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Executive Assistant to the Public Works Director City of Brooksville, FL

Executive Assistant Electrical Works

Executive Assistant Townley Engineering & Manufacturing Co.

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