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Perform a variety of responsible secretarial and clerical duties to assist a designated supervisor, including a Principal, Principal's secretary, Guidance Counselor or program supervisor; relieve supervisor of routine administrative details and general secretarial and clerical tasks. Type and prepare a variety of reports; maintain a variety of program, District, State records as required; requisition supplies, forms and maintenance work as needed, following established procedures.

CLASS TITLE: LOMS STAFF SUPPORT SECRETARY - Summer 2026 (Timesheet) ESSENTIAL FUNCTION: Perform a variety of responsible secretarial and clerical duties to assist a designated supervisor, including a Principal, Principal's secretary, Guidance Counselor or program supervisor; relieve supervisor of routine administrative details and general secretarial and clerical tasks. BASIC REPRESENTATIVE DUTIES: <ul><li>Implement all rules and regulations, policies and administrative guidelines as adopted by the Board of Education and/or the school SBDM Council.</li><li>Perform a variety of secretarial and clerical duties to assist a designated supervisor with routine administrative details and general clerical tasks; type, file and transcribe or compose letters, memoranda, documents, correspondence and bulletins as directed.</li><li>Assist with office activities and communications related to assigned school or program activities; assure the compliance with District policies and time lines; take and relay messages and information.</li><li>Type and prepare a variety of reports; maintain a variety of program, District, State records as required; requisition supplies, forms and maintenance work as needed, following established procedures.</li><li>Prepare and maintain financial records and budgets; process or prepare budgetary documents, requisitions and other financial or purchasing documents.</li><li>Greet visitors and answer phone calls; answer questions, provide information or direct individual to appropriate department or District employee; open, sort and distribute mail and other written communications.</li><li>Schedule appointments and meetings with students, parents, teachers, vendors and the general public.</li><li>Assist students with registration, orientation and student records; request records for new students and distribute records of withdrawn students to appropriate school.</li><li>Perform research, compute and compile information and prepare statistical reports.</li><li>Prepare and maintain records, reports, files and lists related to students, personnel, budgets, student records and attendance as required.</li><li>Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data; proofread and edit materials.</li></ul><ul><li>Coordinate schedules and meetings; serve as receptionist and a contact and reference source for staff, students, parents and the public.</li><li>Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary.</li><li>Operate a variety of office machines, including a microcomputer or computer terminal, typewriter, copiers and calculator.</li><li>Perform related duties as assigned.</li><li>Remain at work during the entire workday unless excused by immediate supervisor or designated representative.</li><li>Maintain a professional appearance.</li><li>Incorporate the use of technology in daily tasks.</li><li>Maintain regular attendance.</li><li>Adhere to the Professional Code of Ethics. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF:</li></ul><ul><li>Modern office practices, procedures and equipment.</li><li>Receptionist and telephone techniques and etiquette.</li><li>Research techniques, practices and procedures.</li><li>Financial and statistical record-keeping techniques.</li><li>Correct English usage, grammar, spelling, punctuation and vocabulary.</li><li>Oral and written communication skills.</li><li>Applicable sections of Kentucky Administrative Regulations and other applicable laws.</li><li>Interpersonal skills using tact, patience and courtesy.</li><li>Operation of office machines including computer equipment. ABILITY TO:</li></ul><ul><li>Perform a variety of secretarial and clerical duties to assist a Principal's secretary or Guidance Counselors with routine administrative details and general clerical tasks.</li><li>Learn, interpret, apply and explain school and District policies, rules and objectives of assigned school or program.</li><li>Understand and interpret rules and written directions and apply to specific situations.</li><li>Compose correspondence independently.</li><li>Perform duties effectively with many demands on time and constant interruptions.</li></ul>ABILITY TO - Continued:<ul><li>Type at an acceptable rate of speed.</li><li>Establish and maintain effective working relationships with others.</li><li>Meet schedules and time lines.</li><li>Maintain records and prepare reports, including financial records.</li><li>Work confidentially with discretion.</li><li>Communicate effectively both orally and in writing.</li><li>Understand and follow oral and written directions.</li><li>Work independently with little direction. EDUCATION AND EXPERIENCE: Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of increasingly responsible and varied secretarial and clerical experience.</li></ul> TERMS OF EMPLOYMENT: Salary and work year to be established by the Board. EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Classified Personnel.

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LOMS Summer Staff Support Secretary Substitute McCracken County Public Schools

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