PERMANENT

FULL_TIME

ADAPTED_NOW

YEAR

Coordinate with internal team to ensure tasks are completed on schedule, maintain organized tracking systems, and proactively follow up to keep priorities moving forward. This position provides high-level administrative support to the CEO, acting as a strategic partner to maximize executive productivity and ensure smooth day-to-day operations.

Job Description Job Title: Executive Assistant to the CEOLocation: Bellingham, WA, with willingness to travel within and out of state for meetings and events when requested―――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――― Position OverviewWe are seeking a highly organized and proactive Executive Assistant (EA) to join our team on a part-time basis, with the opportunity to transition to full-time as the role develops. This position provides high-level administrative support to the CEO, acting as a strategic partner to maximize executive productivity and ensure smooth day-to-day operations.The ideal candidate brings exceptional organizational skills, sound judgment, and the ability to handle sensitive information with discretion. They thrive in a dynamic environment, communicate clearly across all levels of an organization, and take initiative to keep priorities moving forward.―――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――― Key Responsibilities•         Calendar Management: Schedule meetings, manage priorities, and resolve conflicts across time zones to keep the CEO’s day running efficiently.•         Communication Management: Act as the gatekeeper for emails, calls, and correspondence—often responding on behalf of the executive with professionalism and clarity.•         Travel Coordination: Organize detailed travel itineraries including flights, accommodations, and ground transportation for both domestic and out-of-state trips.•         Deliverable & Task Management: Track and manage key deliverables, deadlines, and action items across projects and business initiatives. Coordinate with internal team to ensure tasks are completed on schedule, maintain organized tracking systems, and proactively follow up to keep priorities moving forward.•         Document Preparation: Create, edit, and format documents, reports, presentations, and spreadsheets to a high standard of accuracy and professionalism.•         Meeting & Event Planning: Organize internal and external meetings, client meetings, and off-site events with attention to logistics and detail.•         Confidentiality: Handle sensitive, company-critical information with the highest level of discretion and integrity.•         Flexibility: Adapt to changing priorities and circumstances with calm focus and a solutions-oriented mindset. ―――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――― QualificationsRequired:•         Previous experience as an executive assistant, administrative assistant, project coordinator, or in a similar support role.•         Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).•         Strong verbal and written communication skills for interfacing with colleagues, clients, vendors, and business partners.•         Superior time management, organizational skills, attention to detail, and follow-through.•         Ability to work independently, prioritize tasks, and make sound decisions in a fast-paced environment.•         High degree of discretion and professionalism when handling confidential information. Preferred:•         Experience with Adobe Suite and/or InDesign.•         Background supporting C-suite or senior leadership in a professional services or consulting environment.•         Comfort working in a collaborative, client-facing organizational culture.•         Demonstrates initiative and drive, consistently achieving goals with minimal supervision while maintaining a strong focus on quality and results. ―――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――― Compensation & Benefits•         Annual Full-time Salary Range: $70,000 – $85,000, commensurate with experience ($33 – $40 hourly, part-time)•         Paid Time Off: Vacation Pay (80 hours annually), Sick Pay (40 hours annually), and 11 paid holidays per year (pro-rated for part-time employment)•         Retirement Plan: Annual SEP IRA employer •         Health & Vision Insurance: Employer paid monthly premiums for employees•         Bonus Time Off: Potential for additional discretionary days off based on performance and team needs ―――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――― Work Arrangement & Growth Opportunity•         Part-time to start, with the opportunity to transition to full-time work. This position begins as part-time and is expected to transition to full-time (8 hours per day, 40 hours per week) as the role develops and mutual fit is established. Initial hours and schedule will be determined collaboratively based on workload and organizationalneeds.•         Opportunity for Growth: As a key member of the AKG team, this role offers the chance to deepen expertise in executive operations, project coordination, and client-facing professional services. ―――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――――― Why Join Us?AKG is a values-based company focused on doing great work for clients while maintaining a working environment and schedule that supports personal, family, and community time and responsibilities. Our organization is built on trust and the belief that everyone on our team is committed to the AKG Vision, Mission, and Values. We trust and believe that we are each capable of responsibly self-managing our work, our relationships with each other and clients, and our commitments to family and community.This role is an excellent opportunity for a motivated professional who thrives on organization, communication, and supporting high-impact leadership. Most importantly, you’ll have the chance to become a valued member of our close-knit team, where collaboration, support, and shared success are at the heart of how we work together.Page 1 of 3

A Kennedy Group, AKG

Executive Assistant to the CEO

Administrative Skills

Adobe InDesign

Calendar Management

Channel Strategies

Communication Skills

Consulting

Customer Relations

Delivery Management

Detail Oriented

Documentation Format

Establish Priorities

Event Management

Executive Assistant Skills 

Follow Through

Leadership

Logistics

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Organizational Culture

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Productivity Management

Professional Services

Project/Program Coordination

Spreadsheets

Systems Maintenance

Team Player

Time Management

Travel Planning

Willing to Travel

Writing Skills

monster

UNKNOWN

REQUIRED SKILLS** + Proficient in Windows based PC applications (including Word, Excel, PowerPoint, Microsoft Scheduling in Teams & Outlook) + Excellent verbal and written communication skills + Strong organizational and analytical skills + Ability to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

HOUR

**Description**

**_PeaceHealth is seeking an Executive Assistant for an on-site, Full Time, 1.00 FTE, Day position in Bellingham, WA..._**

The Executive Assistant performs administrative duties for executive management. Responsibilities may include screening calls, making travel and meeting arrangements, preparing reports and financial data, training and supervising other support staff, and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

**ESSENTIAL FUNCTIONS**

1. Provides daily support for executive staff.

2. Facilitates workflow for accurate and successful completion of assignments/projects by computer applications that include word processing, spreadsheet, database, and presentations.

3. Composes, produces, and facilitates timely distribution of various correspondences with a high degree of accuracy, efficiency and professionalism.

4. Manages appointment calendars, coordinates meetings, reviews mail, as directed monitors budget and responds as appropriate

5. Coordinates various events/activities, which may include dinners, retreats and meetings.

6. Participates in the design, development, implementation and maintenance of executive office systems and services as appropriate

7. As a member of the executive support team, participates in team meetings, and shares responsibilities as appropriate and necessary.

8. Performs other duties as assigned.

**QUALIFICATIONS**

**EDUCATION**

+ Business School preferred.

**EXPERIENCE**

+ Minimum of 5 years required of progressively responsible administrative support experience in a professional office.

**CREDENTIALS**

+ Notary Public License preferred.

**REQUIRED SKILLS**

+ Proficient in Windows based PC applications (including Word, Excel, PowerPoint, Microsoft Scheduling in Teams & Outlook)

+ Excellent verbal and written communication skills

+ Strong organizational and analytical skills

+ Ability to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment.

+ Ability to work with basic office equipment.

The salary range for this job opening at PeaceHealth is **$31.60 - $47.40.** The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, seniority, etc.

PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.

**See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility (https://www.thecaregiver.org/wp-content/uploads/2017/05/PeaceHealth-Statement-of-Commitment-to-Diversity-and-Inclusion-vFINAL.pdf) .**

For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.

**WORKING CONDITIONS**

**Lifting**

+ Consistently operates computer and other office equipment.

+ Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

+ Sedentary work.

**Environmental Conditions**

+ Predominantly operates in an office environment.

**Mental/Visual**

+ Ability to communicate and exchange accurate information.

+ The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

REQNUMBER: 132352

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Writing Jobs in Mount Vernon, WA

Executive Assistant to the CEO A Kennedy Group, AKG

Executive Assistant PeaceHealth

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