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The Coordinator Marketing Financial serves as a trusted operations partner to the Vice President of Marketing Strategy & Operations, supporting executive effectiveness, financial stewardship, and division-wide engagement. This role extends beyond traditional administrative duties and includes oversight of budget and forecasting processes, invoice management, onboarding coordination, internal communications, and special projects across eight cost centers.

HOUR

Total Rewards:
"Your life - our Mission"OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits, compensation, recognition and well-being offerings that focus on the whole person and engage with their current stage of life and career. <a href="https://www.osfcareers.org/benefits" rel="noopener nofollow noreferrer" target="_blank">Click here</a> to learn more about benefits and the total rewards at OSF. Expected pay for this position is $29.01 - $34.13/hour. Actual pay will be determined by experience, skills and internal equity. This is an Hourly position.

Overview:
This position provides administrative and clerical support — including financial reporting and analysis — to the executive leadership team within the Marketing and Communications Division. Candidates with strong Microsoft Office skills, particularly Excel, are encouraged to apply. Experience with Stratta and Premier ERP systems is also highly desirable. POSITION SUMMARY: . The Coordinator Marketing Financial serves as a trusted operations partner to the Vice President of Marketing Strategy & Operations, supporting executive effectiveness, financial stewardship, and division-wide engagement. This role extends beyond traditional administrative duties and includes oversight of budget and forecasting processes, invoice management, onboarding coordination, internal communications, and special projects across eight cost centers. The position requires discretion, proactive problem-solving, and strong collaboration across cross-functional teams.  

Qualifications:
REQUIRED QUALIFICATIONS: Education: Associate degree in accounting, finance, business or related field  Experience: <ul><li>Experience managing calendars, coordinating meetings, and preparing executive materials. </li><li>Experience with financial processes such as invoicing, reconciliation, expense management, or budget tracking. </li><li>Experience working with cross-functional teams in a professional organization. </li></ul> Other Skills/ Knowledge: <ul><li>Excellent interpersonal and communication skills. </li><li>Solid computer skills, including proficiency with Microsoft software. </li><li>Strong analytical and problem-solving skills, with the ability to be detail oriented. </li><li>Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). </li><li>Strong organizational and time management skills with the ability to manage competing priorities. </li><li>Excellent written and verbal communication skills </li><li>Ability to handle sensitive information with discretion and professionalism. </li><li>Strong attention to detail and accuracy in financial tracking and documentation. </li><li>Problem-solving skills with the ability to anticipate needs and address issues proactively. </li><li>Ability to work independently and collaboratively in a fast paced environment </li></ul> PREFERRED QUALIFICATIONS: Education: Bachelor’s degree Experience: <ul><li>Experience working in a marketing, operations, or finance environment. Prior experience managing budgets, forecasts, or cost center oversight.</li></ul>OSF HealthCare is an Equal Opportunity Employer.

OSF HealthCare

Executive Assistant

Accounting

Administrative Skills

Billing

Budget Management

Calendar Management

Communication Skills

Computer Skills

Cost Forecasting

Cross-Functional

Detail Oriented

Documentation

Executive Assistant Skills 

Expense Management

Finance

Financial Analysis

Financial Reporting

Financial Services

Forecasting

Healthcare

Interpersonal Skills

Leadership

Marketing

Marketing Communications

Marketing Strategy

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Product Family

Microsoft Word

Onboarding

Operational Support

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Process Management

Reconciliation

Stewardship

Time Management

Writing Skills

[AW]-iCims

The employee must be able to perform the following essential duties and activities with or without accommodation: Physical Demands: Requires mobility and physical activity: Having an adequate range of body motion and mobility to work in an office, residential, or outdoor environment including standing and walking (even and uneven surfaces), sitting for extended periods of time, bending, twisting, reaching, balancing, occasional lifting and carrying of up to 50 pounds. Essential Job Functions: Provide administrative/secretarial support to the assistant program director/supervising clinical counselor, e.g., scheduling appointments; correspondence; handling incoming/outgoing phone contacts; typing monthly, quarterly, and annual reports; and other related duties.

<h5>Administrative Assistant (50269) </h5>Logan Correctional Facility - 1096 1350th - Lincoln, IL 62656 <h5>Overview </h5>Salary Range $15.87 - $18.75 Hourly Position Type Full-Time/Part-Time Job Shift Day Education Level High School Travel Percentage Negligible Category Admin - Clerical <h5>Description </h5>Position Summary: Person in this position will be responsible for providing administrative and clerical support of the program in accordance with the Department of Human Services Division of Substance Use Prevention and Recovery (SUPR). Essential job functions include those listed below. <h5>Essential Job Functions: </h5><ul><li>Provide administrative/secretarial support to the assistant program director/supervising clinical counselor, e.g., scheduling appointments; correspondence; handling incoming/outgoing phone contacts; typing monthly, quarterly, and annual reports; and other related duties. </li><li>Coordinate and prepare for designated programmatic meetings, including meeting announcements, agenda, meeting materials, and recording/transcription of minutes of meetings. </li><li>Provide clerical support to the counseling and administrative staff as requested. </li><li>Assist in the development and implementation of substance abuse treatment policies, procedures, and program materials. </li><li>Perform general clerical and data entry assignments. </li><li>Organize and maintain filing system for administrative files and other relevant files. </li><li>Review and distribute, when appropriate, all incoming mail addressed to the program and administrative staff. </li><li>Assist in familiarizing clients to the program, including rules incentives, and other pertinent information for client success. </li><li>Make travel arrangements for staff members as needed. </li><li>Embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation. </li><li>Perform any other duties as assigned. </li></ul><h5>Qualifications </h5>Essential Qualifications: Certifications/Licenses: <ul><li>Not applicable for this position </li></ul>Education: <ul><li>High school diploma or equivalent is required. </li></ul>Experience and Competencies: <ul><li>Previous experience in a secretarial position, preferably in a social service setting </li><li>Must be highly organized, detail focused, and have excellent time management </li><li>Must possess strong computer skills, to encompass all Microsoft Office applications </li><li>Excellent communication and interpersonal skills </li><li>Superior writing skills </li><li>Ability to pass background check </li><li>Ability to obtain and maintain OIG LEIE clearance </li><li>Ability to pass pre-employment drug screening </li><li>Ability to exercise good judgment and discretion </li><li>Ability to work well in a team environment </li><li>Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality </li><li>Must have professional appearance and demeanor </li><li>Ability to obtain and maintain clearance from Illinois Department of Corrections </li><li>Ability to obtain and maintain CPR certification, first aid certification, and an annual tuberculosis test </li></ul>Working Conditions: <ul><li>Work is primarily performed in an institutional setting. </li></ul>Essential Physical and Mental Demands of the Job The employee must be able to perform the following essential duties and activities with or without accommodation: Physical Demands: <ul><li>Requires mobility and physical activity: Having an adequate range of body motion and mobility to work in an office, residential, or outdoor environment including standing and walking (even and uneven surfaces), sitting for extended periods of time, bending, twisting, reaching, balancing, occasional lifting and carrying of up to 50 pounds. Use of computer and telephone systems is required, which includes coordination of eye and hand, and fine manipulation by the hands (typing, writing, and working with files). Requires the ability to defend oneself and clients in physically abusive situations through the use of approved verbal de-escalation techniques. </li><li>Requires talking: Expressing or exchanging ideas by means of the spoken word. Talking is required to impart oral information to employees, clients, patients, and the public, and in those activities in which the employee is required to convey detailed or important spoken instructions to others accurately, loudly, or quickly. </li><li>Requires hearing: Hearing is required to receive and communicate detailed information through oral communication. </li><li>Requires seeing: Clarity of vision at 20 inches or less and at distance. This factor is required to complete paperwork for many of the employee's essential job functions and to observe client behavior and activities in and out of the facility. </li></ul><ul><li>The normal work routine involves no exposure to human blood, body fluids or tissues. However, exposure or potential exposure may be required as a condition of employment. Appropriate personal protective equipment will be readily available to every employee. </li></ul>Mental Demands: <ul><li>Requires the ability to collect and analyze complex numerical and written data and verbal information to reach logical conclusions. </li><li>Requires the ability to work and cooperate with clients, co-workers, managers, the public and employees at all levels in order to exchange ideas, information, instructions and opinions. </li><li>Requires the ability to work under stress and in emotionally charged settings. </li><li>The ability to defend oneself and clients in mentally/verbally abusive situations through the use of approved mental/verbal de-escalation techniques. </li></ul>

Writing Jobs in Normandale, IL

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Writing Jobs in Normandale, IL

Executive Assistant OSF HealthCare

Administrative Assistant (50269) Westcare

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