UNKNOWN

FEED

Position is responsible for daily office operations, scheduling for President/CEOs office, including coordination of materials, logistics and communications for all meetings, all regular Board and Committee meetings; and other projects as assigned by the President/CEO. Maximizes President/CEO efficiency by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information .

YEAR

Do Well by Doing Good!Work with one of Floridas leading grantmaking foundations. Competitive Salary and Phenomenal Benefits!  Salary is between $75,000 - $80,000Executive Assistant to President and CEO            Position provides a broad range of complex and confidential executive support to the President/CEO.  Position is responsible for daily office operations, scheduling for President/CEOs office, including coordination of materials, logistics and communications for all meetings, all regular Board and Committee meetings; and other projects as assigned by the President/CEO. Executive Assistant to the President/CEO works across all departments and divisions.Primary Responsibilities include:<ul><li>Communication with the Board of Directors, staff, consultants and visitors.
	</li><li>Manage calendar and ensure the effective scheduling of the President/CEOs time.
	</li><li>Communicate with internal and external constituents on matters involving the President/CEO.
	</li><li>Monitor general office, supplies, postage, repair and maintenance budget and accounts.
	</li><li>Draft correspondence, meeting agendas and reports.
	</li><li>Respond to inquiries, including those of a highly sensitive and confidential nature.
	</li><li>Coordinate all aspects of visits to the Foundation by outside professionals (i.e. executives,    investment advisors, consultants, professional groups), including reservations for lodging, preparation of itineraries and meeting agendas and scheduling group or individual meetings with Foundation staff.
</li></ul>             Coordinating the compilation and distribution of all documents and communications for meetings.             Compiling data and managing department files and records.             Coordination of materials, logistics and communications for all regular Board and Committee meetings.             Evaluating, selecting and scheduling facilities space, catering and logistical arrangements for all board meetings.  Liaison with directors of vendors and service providers as needed to ensure requisite arrangements for meetings are in place.<ul><li>Coordinate travel arrangements as needed for President/CEO and prepare expense report or provide credit card substantiation.
</li></ul><ul><li>Assist President/CEO in preparing for all Foundation committee and board meetings.
	</li><li>Opens, sorts, and distributes mail.
	</li><li>Maximizes President/CEO efficiency by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information
	</li><li>Managing technology through outside IT vendor
	</li><li>Office supplies inventory and procurement
	</li><li>Office and Building management; collaborating with outside vendors to maintain the interior and exterior of premises.
</li></ul> Education and Experience Required:               Bachelors degree preferred.             Minimum 5+ years of job-related experience as Executive Assistant in a professional office is required. Knowledge, Skills and Abilities:              Thorough knowledge of business English, spelling and grammar.             Knowledge and practice of organizational and time management skills.             Ability to use tact and good judgment in resolving work problems and dealing with the Board of Directors, staff, consultants and public.             Strong verbal and written communication skills.             Math computational skills sufficient to perform basic accounting functions.             Proficiency with PCs and related software such as Microsoft Office, Word, Excel, Social Media and Website maintenance, etc.             Ability to work independently and handle confidential material.<ul><li>Works closely with Finance and other departments.
	</li><li>Performs related duties as assigned.
</li></ul> Success Factors:<ul><li>Professionalism, accountability, and self-motivation
	</li><li>Detail Oriented
	</li><li>Demonstrated ability to be flexible in managing a workload of varied tasks, some with conflicting deadlines
	</li><li>Strong written and oral communication
	</li><li>Proven ability to be a self-starter and work independently under pressure and with minimal supervision
	</li><li>Flexible and dependable
	</li><li>Excellent organizational skills
</li></ul>

Tews Company

Executive Assistant to President

Accounting

Administrative Skills

Board Meeting

Budgeting

Calendar Management

Catering Services

Communication Skills

Credit Cards

Data Collection

Detail Oriented

English Language

Executive Assistant Skills 

Expense Reports

File Management

Finance

Investment Services

Logistics

Mail Processing

Maintenance Services

Mathematics

Microsoft Excel

Microsoft Office

Microsoft Word

Organizational Skills

PC Software

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Property Management

Purchasing/Procurement

Social Media

Technical Leadership

Time Management

Travel Planning

Willing to Travel

Writing Skills

HaleyMarketing

OTHER

US Federal Solutions is seeking a highly experienced Senior Secretariat Support Specialist to provide executive-level administrative and secretariat support to senior leadership within the Office of the Secretary of the Air Force. U.S. Federal Solutions is looking for an experienced professional to provide senior-level secretariat and administrative support to the Office of the Office of the Secretary of the Air Force Workforce Management and Executive Services Directorate (SAF/FM).

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states.  USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor’s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. Position Overview:U.S. Federal Solutions is looking for an experienced professional to provide senior-level secretariat and administrative support to the Office of the Office of the Secretary of the Air Force Workforce Management and Executive Services Directorate (SAF/FM). This role supports senior leaders at the Pentagon and involves regular interaction with general officers, senior civilians, and industry executives. It calls for sound judgment, strong communication skills, and a solid understanding of how government processes work.Requirements<h3>Senior Secretariat Support Specialist</h3>Supporting the Office of the Secretary of the Air Force (SAF) Employer: US Federal SolutionsUS Federal Solutions is seeking a highly experienced Senior Secretariat Support Specialist to provide executive-level administrative and secretariat support to senior leadership within the Office of the Secretary of the Air Force. This role is ideal for a polished professional who understands Air Force culture, operates confidently in a fast-paced senior leadership environment, and takes pride in precision, discretion, and follow-through.You will work closely with senior civilians, general officers, and external stakeholders, serving as a trusted partner in managing executive workflow, correspondence, tasking, and coordination across the organization.<h3>What You Will Do</h3>Executive & Secretariat Support<ul><li> Manage and maintain accurate, up-to-date calendars for senior leadership, including Deputies and Assistant Deputies. </li><li> Serve as the front line for phone calls and visitors, routing inquiries appropriately and coordinating visits with distinguished guests. </li><li> Maintain daily schedules and ensure leadership priorities are executed smoothly. </li></ul>Correspondence & Document Management<ul><li> Draft, edit, and prepare high-quality correspondence including memorandums, reports, presentations, RTS emails, and briefings. </li><li> Review correspondence requiring senior leader signatures to ensure accuracy, compliance with regulations, proper formatting, and complete attachments. </li><li> Track and manage suspenses to ensure deadlines are met and leadership is kept informed. </li><li> Maintain official files and records in accordance with Air Force and organizational guidelines. </li></ul>Task Management & Workflow Coordination<ul><li> Manage the Task Management Tool (TMT) and related workflow mailboxes, assigning tasks within required timelines and tracking them from receipt through closure. </li><li> Monitor FM and 2-letter tasking, distribute tasks to appropriate directorates, and ensure proper coordination. </li><li> Prepare weekly status reports, suspense updates, and briefing slides for staff meetings. </li><li> Check for new tasking daily and ensure timely assignment within 24 hours. </li></ul>Meetings, Events & Travel<ul><li> Plan, coordinate, and organize on-site and off-site meetings and events, including securing facilities and coordinating materials. </li><li> Distribute meeting documents, capture and post meeting minutes as required. </li><li> Assist with Defense Travel System (DTS) actions, including travel authorizations and vouchers, in coordination with government approval authorities. </li></ul>Personnel & Program Support<ul><li> Assist with tracking and staffing Officer and Enlisted evaluations (OPRs/EPRs) and Promotion Recommendation Forms (PRFs). </li><li> Support preparation of military and civilian awards and decorations requiring senior leader signatures. </li><li> Assist with Commanders and By-Law programs, preparing status slides for weekly or bi-weekly meetings. </li></ul>Collaboration & Technology<ul><li> Support Video Teleconferences (VTCs). </li><li> Maintain and update SharePoint and Air Force Portal pages, conducting quarterly reviews to ensure content remains current and accurate. </li><li> Retrieve documents, conduct limited research, and support staff as needed.</li></ul>Office Hours: <ul><li>0800 to 1700 Monday through Friday</li><li>Onsite at the Pentagon</li></ul><h3>What We’re Looking For</h3><ul><li> Must have a minimum of 4 years applicable experience supporting federal leaders.</li><li>Active and adjudicated Secret Clearance</li><li>Bachelor's degree preferred. </li><li>Extensive experience providing executive or secretariat support to senior government or military leadership. </li><li> Familiarity with Air Force customs, courtesies, and senior leader protocols. </li><li> Strong written and verbal communication skills with a high standard for quality and professionalism. </li><li> Experience managing tasking systems, suspenses, and executive correspondence. </li><li> Comfort interacting with general officers, senior civilians, and industry executives. </li><li> Exceptional attention to detail, discretion, and organizational skills. </li><li> Ability to manage competing priorities in a deadline-driven environment.</li></ul>Benefits<ul><li>Employer-provided paid Medical / Dental / Vision insurance.</li><li>Employer matching 401K plan.</li><li>PTO</li><li>11 Federal Holidays</li><li>Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.</li></ul>

US Federal Solutions

Executive Assistant

Acquisitions Management

Adjudication

Air Force

Customer Support/Service

Data Analysis

Dental Insurance

Document Management

Facilities Management

Federal Government

File Maintenance

Financial Management

Follow Through

Government

ISO 9001

Leadership

Legal

Maintain Compliance

Management Consulting

Meeting Minutes

Microsoft SharePoint

Military

Project/Program Management

Regulatory Compliance

Research Skills

Secret Clearance

State Government

Status Reports

Systems Administration/Management

Videoconferencing

Vision Plan

Workforce Management

Workable

Bowman and Brooke LLP is a national product liability trial boutique law firm of nearly 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits and mass torts throughout all 50 states. This year, the firm surpassed its 1,000th trial milestone, affirming our rank as one of the foremost product liability trial firms in the country.

Bowman and Brooke LLP is a national product liability trial boutique law firm of nearly 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits and mass torts throughout all 50 states.  This year, the firm surpassed its 1,000th  trial milestone, affirming our rank as one of the foremost product liability trial firms in the country.We are actively searching for an experienced Legal Administrative Assistant (Legal Secretary) to join our team in our Lake Mary, Florida office. Our legal administrative assistants play a vital role on our case teams and are respected for their ideas and contributions.  The ideal candidate will possess excellent attention to detail and the ability to multi-task. Your confidence and communication skills will help you develop strong professional relationships with our team.Job Responsibilities:  As a Legal Administrative Assistant, you will work alongside attorneys and paralegals to ensure our clients receive best-in-class service.Skills:<ul><li>Prepare legal documents and correspondence</li><li>File documents in state and federal courts</li><li>Prepare binders for attorneys and judges</li><li>Create and save documents and emails to iManage (document management system) in accordance with firm policy</li><li>Experience with obtaining documents from online court directories</li><li>Schedule meetings and other calendar commitments</li><li>Calendaring legal due dates in CompuLaw</li><li>Make travel arrangements and process expense reports</li><li>Process client disbursements</li><li>Organize and maintain case files</li><li>Supporting overall Bowman and Brooke administrative needs by assisting team members where needed</li></ul>Qualifications:<ul><li>Exceptional organizational skills</li><li>Exceptional computer skills </li><li>Ability to work overtime when the need arises</li><li>Heavy computer use</li></ul>Education and Experience:<ul><li>Minimum of 5+ years of legal experience required</li><li>Civil Litigation experience required</li><li>Knowledge of Florida Court system required</li><li>Demonstrated employment stability</li></ul>Benefits:    We care about your professional and personal development. We review our salaries and benefits regularly to ensure we offer our employees a broad spectrum of benefits that enhance their personal and professional lives. Comprehensive health and wellness benefits, including a generous profit-sharing program and PTO program that accrues 18 days your first year and grows with tenure.If you are looking for an employer that sees you as an individual and supports work/life balance, you will not want to miss this opportunity!  We’re looking forward to reviewing your resume!Visit us on the web to learn more about who we are and what we do:  <a class="external" href="http://www.bowmanandbrooke.com/" rel="nofollow noreferrer noopener" target="_blank">www.bowmanandbrooke.com</a>.   Equal Opportunity Employer

Bowman and Brooke

Legal Administrative Assistant

Biotech and Pharmaceutical

Computer Skills

Disbursements

Legal Documents

Legal Support Skills

Litigation

Medical Equipment

Multitasking

iManage

Attends a variety of meetings and transcribes minutes as needed; composes general correspondence, memos, and notices not requiring dictated or manually prepared replies; reads outgoing correspondence of procedural and grammatical accuracy, conformance with general policy and factual correctness. The Secretary III reports to the Executive Office Manager, and provides high-level administrative assistance and secretarial services requiring advanced knowledge and experience in performing functions involving discretion and confidentiality.

Department: Administration Schedule/Status: 8am-500pm; Full Time Standard Hours/Week: 40 General Description: The Secretary III reports to the Executive Office Manager, and provides high-level administrative assistance and secretarial services requiring advanced knowledge and experience in performing functions involving discretion and confidentiality. Strong interpersonal and organizational skills and proficient in Microsoft Word, Outlook, Excel, PowerPoint. Superior customer service skills are also keys to success in this position. The position shall exemplify the desired Culture of Choice® and philosophies of Parrish Healthcare.   Key Responsibilities <ul><li>Answers, evaluates, and appropriately responds to phone calls, visits, and other inquiries.</li><li>Coordinates and maintains the Executive's calendar for meetings and appointments to provide optimal utilization of the executive's time.</li><li>Maintains all communications for the Executive and related functional areas including written correspondence and telephone contacts.</li><li>Attends a variety of meetings and transcribes minutes as needed; composes general correspondence, memos, and notices not requiring dictated or manually prepared replies; reads outgoing correspondence of procedural and grammatical accuracy, conformance with general policy and factual correctness.</li><li>Maintains invoice process including receiving, validating, filing and processing invoices for payment; assist with trouble shooting on invoices and helps prepare monthly expense reports.</li><li>Assists the assigned Executive(s) and department with developing presentations, reports, memos, letters, correspondence.</li><li>Assists with managing project assignments as needed.</li><li>Makes travel arrangements for executive.</li><li>Manage contracts for executive’s functional area(s) of responsibility.</li><li>Responsible for the preparation of reports as directed </li><li>May be required to provide lunch and /or shift coverage for the front desk.</li><li>Responsible for confidential and time sensitive information.</li><li>Performs other duties as assigned.</li><li>Knows fire, disaster and safety procedures and regulations as it pertains to the work area</li></ul>Requirements: Formal Education <ul><li>High School/GED required. AA or Vocational degree preferred. </li></ul>Work Experience <ul><li>  >5 years relevant experience; 3+ senior administrative experience of Directors or above; </li></ul>Licenses, Certifications <ul><li>Professional Administrative Assistant Certification a plus </li></ul>

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Executive Assistant to President Tews Company

Executive Assistant US Federal Solutions

Legal Administrative Assistant Bowman and Brooke

Secretary III Parrish Medical Center

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