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The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment. We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive team.

HOUR

Job descriptionOverview We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment. This role is crucial in ensuring the smooth operation of our office and supporting various projects and initiatives.Responsibilities<ul><li>Provide executive administrative support, including managing schedules, coordinating meetings, and handling correspondence.</li><li>Maintain and organize the Outlook Calendar for executives, ensuring all appointments are scheduled efficiently.</li><li>Assist in project coordination by tracking deadlines, preparing reports, and following up on action items.</li><li>Serve as a personal assistant to executives by preparing travel arrangements, expense reports, and other personal tasks.</li></ul>Qualifications<ul><li>Proven experience in an executive administrative support role or similar position.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li><li>Confidentiality</li><li>Excellent written and verbal communication skills.</li><li>Familiarity with project coordination principles and office management practices.</li></ul>*<ul><li>Ability to maintain confidentiality and handle sensitive information professionally.</li><li>A proactive attitude with strong problem-solving skills and attention to detail.</li></ul>Job Type: Full-timePay: $10.00 - $13.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li><li>Weekends as needed</li></ul>Language:<ul><li>Bilingual English and Spanish</li></ul>Ability to Commute:<ul><li>McAllen, TX 78501 (Preferred)</li></ul>

South Texas Auto Group

Executive Assistant

Administrative Skills

Communication Skills

Dental Insurance

Detail Oriented

English Language

Establish Priorities

Executive Assistant Skills 

Expense Reports

Microsoft Outlook

Multilingual

Multitasking

Office Management

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Project Tracking

Project/Program Coordination

Reporting Skills

Schedule Development

Spanish Language

Time Management

Travel Planning

Vision Plan

Writing Skills

TalentNest

Mental Demands: Reading; ability to communicate effectively (verbal and written); ability to instruct, maintain emotional control under stress. Provides optimal customer service to all students, employees, parents, community, members and any other stakeholders of the district.

Job Title: Campus Secretary (Administrative Assistant) Reports To: Campus Principal Paygrade: Adm. Support <ul><li>Elementary (5)</li><li>Middle School (5)</li><li>High School (6)</li></ul>Exemption Status: Non-Exempt Dept./School: Assigned Campus Primary Purpose: The primary purpose of this position is to provide secretarial support for the high school faculty, staff, and community. Qualifications: <ul><li>High School diploma/equivalent or higher</li></ul>Special Knowledge/Skills: <ul><li>Must possess proficient clerical skills</li><li>Must possess proficient computer skills</li><li>Demonstrate ability to effectively communicate with district employees and general public</li></ul> Major Responsibilities and Duties: <ol><li>Takes and transcribes dictation of various types; including meetings, correspondence, reports, notices, and recommendations.</li><li>Maintains a regular filing system, ensuring confidentiality, and processes incoming correspondence as instructed.</li><li>Places and receives telephone calls and records messages.</li><li>Performs any bookkeeping tasks associated with the specific position.</li><li>Maintain a daily teacher attendance log and records for substitute teachers.</li><li>Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.</li><li>Maintain school calendar of events.</li><li>Prepare and process purchase orders.</li><li>Assist with campus budget preparation.</li><li>Maintains a schedule of appointments and makes arrangements for conferences and interviews.</li><li>Assigns duties to and supervises the work of clerical office personnel.</li><li>Receive, store, and issue supplies.</li><li>Greets all visitors courteously, determines their needs, checks appointments and directs or escorts them to the proper person.</li><li>Assists in collection of records and data for PEIMS, registration and student scheduling when appropriate.</li><li>Maintains daily sign in sheets as required.</li><li>Maintains a professional level of confidentiality concerning personnel and students.</li><li>Upholds and adheres to safety rules and policies of the SISD safety program.</li><li>Supports the goals and objectives of the school district and follows all district policies.</li><li>Demonstrates the ability to attend work on a regular and routine basis to avoid disruption to district operations.</li><li>Performs any other duties as assigned by the appropriate supervisor.</li><li>Provides optimal customer service to all students, employees, parents, community, members and any other stakeholders of the district.</li></ol> Mental Demand/Physical Demands/Environmental Factors: Posture: Prolonged standing, frequent kneeling/squatting, bending/stepping, pushing/pulling, and twisting Motion: Frequent walking and/or standing Environment: Work inside, may work outside; regular exposure to noise Mental Demands: Reading; ability to communicate effectively (verbal and written); ability to instruct, maintain emotional control under stress. This job description the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that many be assigned or skills that may be required. Working Days: Elementary 217 Middle School 220 High School 226

La Joya Independent School District

Campus Secretary (Administrative Assistant)

Bookkeeping

Budgeting

Calendar Management

Computer Skills

Conference Management

Customer Support/Service

Mail Processing

Needs Assessment

Purchase Orders

Safety/Work Safety

Secondary School

Training/Teaching

Hire Recruits

OTHER

Interacts and provides customer service (in person, email, and telephone) with students, staff and the public in a positive manner and answers questions regarding department matters. Responds to internal and external inquiries, problems and concerns, and exercises sound judgment in addressing referral of inquiries or concerns, or transferring them to the appropriate department/person.

Special Instructions Dear Applicant, The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following: <ul><li>Social Security Number</li><li>Date of Birth</li><li>Age</li><li>Citizenship Status</li><li>Gender</li><li>Ethnicity/Race</li><li>Marital Status</li><li>Applicant Photos </li></ul>* A redaction guide can be found by clicking here. Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission. Transcripts Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA). Foreign transcripts Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members Job Description Department: Finance and Administrative Services General Statement of Job The Secretary performs secretarial duties in the department and provides support to the Office of the Vice President for Finance and Administrative Services. Specific Duties and Responsibilities Essential Functions: <ul><li>Interacts and provides customer service (in person, email, and telephone) with students, staff and the public in a positive manner and answers questions regarding department matters.</li><li>Responds to internal and external inquiries, problems and concerns, and exercises sound judgment in addressing referral of inquiries or concerns, or transferring them to the appropriate department/person.</li><li>Prepares routine correspondence, forms, reports, graphs, letters, memos, and other material using standard electronic and computer-based equipment.</li><li>Coordinates signatures submitted to Vice President's Office, including maintaining log-in and log-out sheets, scanning final signatures, and returning to departments.</li><li>Works on clerical and filing functions, maintains organization of hard-copy and electronic files, and answers the telephone.</li><li>Participates in proofreading reports, program revisions, or other related documents.</li><li>Assists in planning meetings/activities/events.</li><li>Attends training sessions as available to increase and improve skills.</li><li>Conducts back-up procedures on computers.</li><li>Scans files as needed and uploads files into specified department shared drive folders.</li><li>Maintains files of specified and confidential materials.</li><li>Ensures conference rooms are adequately setup for Vice President meetings.</li><li>Maintains calendars of scheduled appointments, meetings and special events.</li><li>Assists in monitoring the budget for the department.</li><li>Assists in processing requisitions and invoices for payment.</li><li>Monitors and manages inventory and supplies, re-orders, and stocks items as needed.</li><li>Maintains tickler of annual reports and other activities.</li><li>Assists with the preparation of workshop materials, department projects, and online data.</li><li>Performs other duties as assigned.</li></ul> Required Education and Experience 1. To qualify, one of the following must be met: <ul><li>College Certificate; Associate's degree preferred</li><li>A minimum of 30 earned college hours</li></ul>2. At least one (1) year of work experience in a professional work setting required. Required Knowledge, Skills and Abilities <ul><li>Excellent oral, written and interpersonal communication skills.</li><li>Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.</li><li>Strong proficiency in composing correspondence and preparing lengthy documents and reports.</li><li>Strong critical-thinking and problem-solving skills.</li><li>Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.</li><li>Ability to work independently as well as a team player within department and with others.</li><li>Ability to adapt to constant change and periods of fast-paced, high-intensity work situations.</li></ul>

Writing Jobs in Palmview, TX

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Writing Jobs in Palmview, TX

Executive Assistant South Texas Auto Group

Campus Secretary (Administrative Assistant) La Joya Independent School District

Secretary South Texas College

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