UNKNOWN

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The right person sees what's coming before anyone asks, figures things out independently, and handles sensitive information (internal, investors, partners) with total discretion. The role requires regular interaction with department heads, investors, clients, and external stakeholders.

Helpside’s COO is looking for an Executive Assistant who operates like a chief of staff in training. This person will support the COO across everything from calendar and meeting management to board/investor communications, and cross-functional projects. Part gatekeeper, part air traffic controller, part problem solver. This is not a "sit and wait for instructions" role. The right person sees what's coming before anyone asks, figures things out independently, and handles sensitive information (internal, investors, partners) with total discretion. The role requires regular interaction with department heads, investors, clients, and external stakeholders. The ability to read a room, communicate clearly, and represent the office well is essential. What you’ll do: <ul><li>Own the COO's calendar, communication, and meeting prep</li><li>Draft & follow up on communication </li><li>Coordinate board prep, investor materials, and cross-functional projects </li><li>Track action items, commitments, and deadlines across the leadership team </li><li>Research, summarize, and brief on topics as needed </li><li>Coordinate travel </li><li>Build and improve systems so nothing falls through the cracks </li></ul>Who you are: <ul><li>High agency. You don't wait to be told. You see a gap and fill it. </li><li>High EQ. You can navigate a room full of VPs, investors, and clients. </li><li>Organized to a fault, but flexible when priorities shift. </li><li>A strong writer and clear communicator. </li><li>Comfortable with AI tools (ChatGPT, Claude Cowork/Code) and actively use them to move faster.</li><li>Proficient in Microsoft Office  </li><li>Discreet. </li></ul> Requirements: <ul><li>3+ years supporting a senior executive or C-suite leader </li><li>Bachelor's degree preferred. </li></ul> Great things that come with working here: <ul><li>Health insurance 100% paid by employer (for both employee and family) </li><li>Additional voluntary supplemental benefits including dental, vision, life insurance, disability, accident, critical illness, etc. </li><li>401(k) with company match </li><li>Paid holidays </li><li>Paid time off </li></ul>Job Type: Full-Time. 40 hours/week. Job Location: Lindon, Utah. In office 3-4 days/week.

Helpside

Executive Assistant

Air Traffic Control (ATC)

Artificial Intelligence (AI)

Calendar Management

Communication Skills

Cross-Functional

Executive Assistant Skills 

Health Insurance

Leadership

Microsoft Office

Organizational Skills

Problem Solving Skills

Staff Training

Time Management

Travel Planning

Writing Skills

HiringThing

OTHER

This role demands a high level of efficiency, professionalism, and confidentiality, as well as the ability to manage diverse priorities with strong attention to detail and sound judgment. With evidence-based research and proven results to support us, we push ourselves daily to help patients take back their lives with a revolutionary technological approach to healthcare.

Executive Assistant Location: Lehi, UtahAs an Executive Assistant at Serenity Healthcare, you will be a pivotal member of our team, providing comprehensive support to our medical executives. This role demands a high level of efficiency, professionalism, and confidentiality, as well as the ability to manage diverse priorities with strong attention to detail and sound judgment.Responsibilities<ul><li>Provide proactive administrative support to executives.</li><li>Effectively manage complex calendars and schedules.</li><li>Meticulously monitor multiple messaging and email platforms, responding on behalf of the Provider as required.</li><li>Maintain a high degree of integrity in tracking key action items and issues.</li><li>Prepare meeting notes, agendas, and gather relevant information for meetings.</li><li>Anticipate needs and proactively complete other relevant tasks as requested.</li></ul>Requirements<ul><li>Minimum of 2+ years of experience in an administrative role supporting a high-level professional.</li><li>Professional appearance and demeanor.</li><li>Strong problem-solving skills, demonstrating common sense in decision-making.</li><li>Positive, proactive, and adaptable attitude in a fast-paced, ever-changing startup environment.</li><li>Demonstrated business acumen and a commitment to timely follow-through.</li></ul>Benefits<ul><li>Medical, Dental, and Vision Insurance (Serenity covers 90% of your insurance premium)</li><li>PTO + Major Holidays Off</li><li>Career Advancement</li></ul>*Note: This job description is intended to convey information essential to understanding the scope of the role. It is not an exhaustive list of skills, duties, responsibilities, or qualifications associated with the positionAbout  Serenity is a leader in the field of healthcare technology. Using advanced medical devices recently released to market, we give our patients long-term success even when other treatments have failed. With evidence-based research and proven results to support us, we push ourselves daily to help patients take back their lives with a revolutionary technological approach to healthcare.        Learn More About Us<ul><li><a class="external" href="https://serenitymentalhealthcenters.com/about-us/" rel="nofollow noreferrer noopener" target="_blank">About Serenity Healthcare</a>   </li><li><a class="external" href="https://serenitymentalhealthcenters.com/services/" rel="nofollow noreferrer noopener" target="_blank">Serenity’s Provided Services</a>   </li><li><a class="external" href="https://serenitymentalhealthcenters.com/testimonials/" rel="nofollow noreferrer noopener" target="_blank">Meet our Patients</a>   </li></ul>Ready to embark on this exciting journey? Apply now at <a class="external" href="https://serenitymentalhealthcenters.com/careers/" rel="nofollow noreferrer noopener" target="_blank">Careers at Serenity Healthcare</a> or send your resume to careers@serenityhealthcare.com *This position is contingent on successfully completing a criminal background check upon hire.

Serenity Mental Health Centers

Administrative Skills

Business Skills

Detail Oriented

Follow Through

Healthcare

Medical Equipment

Medical Office Administration

Meeting Minutes

Startup

Workable

The ideal candidate will be responsible for ensuring the smooth operation of our office environment and providing essential administrative support to our staff. We are seeking a highly organized and detail-oriented Office Administrator / Secretary to join our dynamic team.

**Job Title: Office Administrator / Secretary****Job Description:**We are seeking a highly organized and detail-oriented Office Administrator / Secretary to join our dynamic team. The ideal candidate will be responsible for ensuring the smooth operation of our office environment and providing essential administrative support to our staff. This role requires a proactive individual who can multitask effectively and maintain high standards of professionalism.**Key Responsibilities:**- Manage daily office activities, including scheduling appointments, managing calendars, and handling correspondence. - Serve as the first point of contact for visitors and phone inquiries, delivering exceptional customer service. - Assist in the preparation of reports, presentations, and correspondence. - Coordinate and organize meetings, and team events, including arranging logistics and preparing meeting materials. - Handle confidential information with discretion and demonstrate sound judgment. - Support team members in various administrative tasks to enhance productivity and efficiency. - Maintain filing systems, both electronic and physical, ensuring information is easily accessible. - Assist in onboarding new employees by preparing necessary documentation and facilitating orientations.**Qualifications:**- Proven experience as an office administrator, secretary, or relevant role. - Exceptional organizational and multitasking abilities. - Strong written and verbal communication skills. - Proficiency in office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Ability to work independently and as part of a team. - High level of attention to detail and accuracy. - Professional demeanor and strong interpersonal skills. - Ability to prioritize tasks and complete them in a timely manner.**Education and Experience:**- High school diploma or equivalent required; associate or bachelor's degree in related field preferred. - Minimum of 2 years of experience in an administrative role.Join our team and contribute to a positive and efficient office environment. We offer a supportive work culture, opportunities for growth, and a competitive benefits package. If you are a dedicated professional looking to make an impact, we encourage you to apply.

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