PERMANENT

FULL_TIME

YEAR

Communication Control: Schedules meetings and appointments, coordinates executive communications, including taking calls, responding to emails and interfacing with internal and external stakeholders while ensuring compliance with protocol, procedural accuracy, and alignment with agency policies. Coordinates all logistics for government travel, including booking tickets, hotels, and rental vehicles; estimating per diem; and processing travel vouchers upon return using the E2 Travel Manager System.

EXECUTIVE ASSISTANT CLASSIFICATION:  ExemptSECURITY CLEARANCE REQUIRED:  SecretPAY RANGE:  $71,274 - $85,528LOCATION: 31 Rochester Ave. Portsmouth NH 03801WORK HOURS/DAYS: 8am-4:45pm/Monday-FridayREPORT TO: Contract Supervisor EDUCATION/EXPERIENCE REQUIRED:<ul><li>Department of Defense Secret Clearance</li><li>Bachelor’s Degree, and two (2) years of experience; or</li><li>Four (4) years serving in a similar capacity reporting directly to a senior management staff member.</li><li>Proficient in the Microsoft Suite of Office Products (i.e., Word, Power Point, Excel, SharePoint and Outlook).</li><li>Strong organizational, project management and problem-solving skills with proven multi-tasking abilities.</li><li>Demonstrated ability to prioritize and manage competing responsibilities simultaneously.</li></ul> COMPETENCIES:<ul><li>Strong verbal and written communication skills.</li><li>High degree of professionalism in dealing with diverse groups of people.</li><li>Ability to complete a high volume of tasks and projects with minimal oversight.</li><li>Ability to respond with appropriate urgency to time-sensitive situations and rapidly shifting priorities.</li><li>Demonstrated integrity and discretion in handling sensitive, proprietary, or classified information in accordance with applicable security protocols.</li><li>Self-motivated with the ability to independently manage workload and maintain performance standards in a fast-paced environment</li></ul> DUTIES/TASKS:<ul><li>Executive Operations Management: Provides dedicated administrative support to the senior-level Department of State official and designated staff. Oversees the day-to-day internal administrative operations of the office, including managing workflow, administrative procedures, and correspondence production. Manages the executive's daily calendar, provides a morning briefing of scheduled activities, and delivers timely reminders to ensure preparedness for all engagements.</li><li>Travel Management: Creates and manages all complex domestic and international travel arrangements and itineraries, including coordination with destination contacts and managing subsequent changes. Coordinates all logistics for government travel, including booking tickets, hotels, and rental vehicles; estimating per diem; and processing travel vouchers upon return using the E2 Travel Manager System.</li><li>Time Keeping: Tracks and reports official duty time and attendance records through Time and Attendance Electronic System (TATEL). Processes and manages overtime and compensation time ledgers, ensuring full adherence to agency policies and applicable regulations.</li><li>Communication Control: Schedules meetings and appointments, coordinates executive communications, including taking calls, responding to emails and interfacing with internal and external stakeholders while ensuring compliance with protocol, procedural accuracy, and alignment with agency policies.</li><li>Strategic Liaison: Acts as the primary point of contact between the executive and senior-level managers, external agencies and outreach partners. Exercises professional judgment to triage, route, and respond to inquiries on behalf of the executive.</li><li>Analytical Support: Conducts research and analysis on program trends to prepare background materials, briefings, and documentation for high-level meetings or conferences.</li></ul>

Xtreme Solutions

Executive Assistant-DOD SECRET CLEARANCE REQUIRED

Administrative Procedures

Administrative Skills

Analysis Skills

Calendar Management

Change Management

Communication Skills

Compensation Management

Conferences

Contract Management

DoD Clearance

DoD Secret Clearance

Documentation

Establish Priorities

Executive Assistant Skills 

Government

Logistics

Maintain Compliance

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft SharePoint

Microsoft Word

Multitasking

Office Suites

Operations Management

Organizational Skills

Presentation/Verbal Skills

Problem Solving Skills

Project Tracking

Project/Program Management

Regulations

Rentals

Research Skills

Security Protocols

Systems Administration/Management

Telephone Skills

Time Management

Time Tracking

Travel Planning

Trend Analysis

Willing to Travel

Writing Skills

Executive Assistant Skills

Prepare Correspondence

Conference Management

Secret Clearance

Document Management

OTHER

FEED

UNKNOWN

The Senior Executive Assistant (SEA) is a trusted partner to the CEO and the primary administrative support for two Boards of Trustees and related committees, while also providing coordination support to the VP Operations and CFO. This role sits at the center of executive leadership, board governance, and day-to-day operations—aligning priorities, ensuring meetings run smoothly, and driving consistent follow-through.

Overview:
Senior Executive Assistant
 
 
The RiverWoods Group is currently hiring for a Senior Executive Assistant to support the CEO, Boards, VP of Ops and CFO. The Senior Executive Assistant (SEA) is a trusted partner to the CEO and the primary administrative support for two Boards of Trustees and related committees, while also providing coordination support to the VP Operations and CFO. This role sits at the center of executive leadership, board governance, and day-to-day operations—aligning priorities, ensuring meetings run smoothly, and driving consistent follow-through. 
 
The SEA works across four locations and collaborates with executive leaders, executive directors, trustees, staff, and residents. Success in this role requires excellent organization, sound judgment, discretion, and the ability to bring structure and process to a fast-paced, relationship-driven environment.
 
Benefits:
 
- Medical and Dental Insurance starting within 30 days of employment
- 403(b) Retirement plan with a company match
- Generous Earned Time Off
- Paid Holidays & Personal Days
- Wellness Programs
- On-site fitness opportunities
- Education assistance/Tuition Reimbursement

Responsibilities:
<ul><li>Manage complex calendars and scheduling across the CEO, VP Operations, CFO, two Boards of Trustees, and committees, spanning multiple locations.</li><li>Coordinate a high volume of meetings with internal and external stakeholders; prepare agendas, materials, and context to ensure leaders are ready.</li><li>Provide end-to-end administrative support for board governance, including quarterly board/committee meetings, annual retreats, and ongoing trustee communications.</li><li>Maintain a governance calendar and ensure required fiduciary items are tracked and incorporated into board and committee agendas.</li><li>Prepare and distribute board materials; manage the board portal and governance documentation.</li><li>Record, finalize, and post meeting minutes in a timely manner; document outcomes and decisions.</li><li>Track action items, outstanding issues, responses needed, and next steps—ensuring follow-through to completion.</li><li>Coordinate Executive Leadership Team and other leadership meetings, including recurring meeting logistics and retreats.</li><li>Support cross-department initiatives through coordination (not project ownership) by tracking priorities, maintaining documentation, and capturing lessons learned.</li><li>Develop and document repeatable processes; identify and implement opportunities to improve efficiency.</li><li>Edit and distribute presentations and executive communications to a high standard; handle confidential information with discretion.</li><li>Support executive office operations, including contract tracking/database maintenance, accounts payable, and expense report processing.</li><li>Coordinate conferences and external events as needed (e.g., LeadingAge) and perform other duties as assigned.</li></ul>

Qualifications:
<ul><li>5–10+ years supporting senior leaders in a fast-paced environment</li><li>Strong technical skills (Word, PowerPoint, Excel, collaboration tools, board portals, AI tools)</li><li>Experience supporting board governance preferred</li><li>Strong organizational and communication skills</li><li>Ability to manage multiple priorities with accuracy and discretion</li><li>Ability to build strong working relationships across the organization and work effectively with many personalities</li><li>Team-first mindset and willingness to do what is needed to help the organization succeed</li></ul>For assistance with your application call 603.658.1541 or email bbaade@trwg.org directly. RiverWoods Group: Northern New England’s Largest Family of CCRCs Three Communities, One Philosophy: Providing Community and Peace of MindSince 1994, every day we honor our founding premise: we are here to make things better. Everyone who works here, who serves on our board, who comes to live at one of our communities is connected to this concept. We are about making things better for people, every day. We believe that growing older should enhance, not diminish, the opportunity for a productive and rewarding life. Each member of our team plays a critical role in achieving our mission: to create community and provide peace of mind to our residents. At RiverWoods, you will have the opportunity to work in a bright, attractive and vibrant community and enjoy a thriving long-term career.If you’re looking for work that has meaning, purpose, and a future – then RiverWoods is for you.

RiverWoods Durham

Senior Executive Assistant

Accounts Payable

Artificial Intelligence (AI)

Board Meeting

Database Administration

Expense Reports

Fiduciary

Follow Through

Leadership

Meeting Minutes

Operational Support

Philosophy

Project/Program Coordination

[AW]-iCims

Writing jobs in Portsmouth, NH - find them here! Apply today to the top opportunities near you.

Top Writing Jobs in Portsmouth, NH | Monster

Writing Jobs in Portsmouth, NH

Jobs

Resume Resources

Get noticed by top employers!

Writing Jobs in Portsmouth, NH

Jobs

Executive Assistant-DOD SECRET CLEARANCE REQUIREDXtreme Solutions

Senior Executive AssistantRiverWoods Durham

Resume Resources