PERMANENT

FULL_TIME

ADAPTED_NOW

YEAR

Providence Shared Services is a service line within Providence that provides a variety of functional and system support services for our family of organizations across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. Required qualifications: Coursework/Training: University or college training in English, Liberal arts or related subjects; or graduation from a technical program in secretarial of office support services or an equivalent combination of education and experience.

Description Senior Executive Assistant - Remote This position is responsible for providing ongoing administrative, planning and executive support of a highly complex and confidential nature for a system executive. The position assists in meeting specialized goals, and contributes to the achievement of the organization's vision, mission and strategic objectives by providing special project and executive support to a position of significant leadership within the PH and S system. The activities of this position include supporting an executive(s) by managing calendars, correspondence, meeting and agenda preparation and other logistical matters. It is anticipated that the person holding this position will network extensively with many of the organization's leadership and health system stakeholders and will represent their supervisor and the health system in a positive and professional manner. Providence caregivers are not simply valued - they're invaluable. Join our team at Providence Strategic And Management Services and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we Providence know that to inspire and retain the best people, we must empower them. Required qualifications: Coursework/Training: University or college training in English, Liberal arts or related subjects; or graduation from a technical program in secretarial of office support services or an equivalent combination of education and experience. 3 years Experience as an administrative assistant for an executive. Why Join Providence? Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities. Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons. About Providence At Providence, our strength lies in Our Promise of "Know me, care for me, ease my way." Working at our family of organizations means that regardless of your role, we'll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable. Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities. Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits. Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. About the Team Providence Shared Services is a service line within Providence that provides a variety of functional and system support services for our family of organizations across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise. Requsition ID: 420533 Company: Providence Jobs Job Category: Administrative Support Job Function: Administration Job Schedule: Full time Job Shift: Day Career Track: Admin Support Department: 4007 SS INACT INSTITUTE ADMIN Address: WA Spokane 101 W 8th Ave Work Location: Sacred Heart Medical Center-Spokane Workplace Type: Remote Pay Range: $$29.93 - $$46.46 The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities. Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.

Providence St. Joseph Health

Senior Executive Assistant - Remote

Administrative Skills

Best Practices

Calendar Management

Community and Social Services

Customer Support/Service

Diversity

English Language

Executive Assistant Skills 

Federal Laws and Regulations

Genetics

Healthcare

Hospital

Leadership

Mail Processing

Social Work

Systems Administration/Management

monster

This role provides advanced administrative, operational, and programmatic support to executive leadership and plays a key role in board support, reporting, compliance coordination, executive logistics, and employee engagement initiatives. Washington Trust Bank is seeking a highly experienced Executive Assistant to support the Chief Human Resources Officer (CHRO).

DescriptionWashington Trust Bank is seeking a highly experienced Executive Assistant to support the Chief Human Resources Officer (CHRO). This role provides advanced administrative, operational, and programmatic support to executive leadership and plays a key role in board support, reporting, compliance coordination, executive logistics, and employee engagement initiatives. The ideal candidate is detail-oriented, highly professional, and experienced working in a dynamic executive environment.Location: Washington Trust Bank Main Office, 717 W Sprague Avenue, Spokane WA, 99201Essential Functions:Executive & Board Support<ul><li> </li><li>Prepare quarterly board and executive reports, including pulling financial data, compiling information from multiple business lines, and drafting executive summaries.</li><li>Serve as a liaison between the CHRO, executive leaders, board members, vendors, and external partners.</li></ul>Administrative & Operational Leadership<ul><li> </li><li>Manage complex executive calendars and coordinate schedules across multiple senior leaders.</li><li>Prepare correspondence, reports, presentations, and confidential executive materials.</li><li>Maintain records and generate reports using Microsoft Office, HR systems, databases, and organizational tools.</li></ul>HR Systems, Compliance & Risk Support<ul><li> </li><li>Maintain working knowledge of HR systems to support employee status changes, terminations, reporting needs, and information requests.</li><li>Assist with compliance, risk management, legal, and audit-related activities.</li><li>Support departmental programs requiring accurate documentation and adherence to regulatory requirements.</li></ul>Executive Benefits, Expenses & Vendors<ul><li> </li><li>Assist with executive benefits administration, including coordination with external partners and processing invoices.</li><li>Prepare and reconcile detailed executive expense reports.</li><li>Manage vendor relationships and the vendor management program for the Human Resources department.</li></ul>Recruiting & Executive Search Support<ul><li> </li><li>Coordinate interview schedules for executive-level and high-level positions across multiple leaders.</li><li>Arrange travel, accommodations, and itineraries for executive candidates and external partners.</li><li>Support a seamless and professional candidate experience.</li></ul>Employee Engagement, Events & Culture<ul><li> </li><li>Plan, execute, and support multiple employee engagement events, leadership trainings, etc.</li><li>Lead HR team engagement and team-building initiatives.</li><li>Coordinate development, succession planning, and 360 coaching initiatives.</li></ul>Qualifications:<ul><li>Bachelors in HR or Business Administration preferred.</li><li>Extensive experience providing high-level administrative support to senior or executive leadership.</li><li>Foundational knowledge of Human Resources practices, including familiarity with employment law and HR policies.</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort working with HR systems and reporting tools.</li><li>Experience preparing executive- or board-level reports and summaries.</li><li>Demonstrated discretion when handling confidential and sensitive information.</li><li>Strong organizational, project management, and event planning skills.</li><li>Excellent written, verbal, and interpersonal communication skills.</li><li>Ability to manage multiple complex priorities in a fast-paced environment.</li><li>Bachelors in HR or Business Administration preferred.</li><li>Extensive experience providing high-level administrative support to senior or executive leadership.</li><li>Foundational knowledge of Human Resources practices, including familiarity with employment law and HR policies.</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort working with HR systems and reporting tools.</li><li>Experience preparing executive- or board-level reports and summaries.</li><li>Demonstrated discretion when handling confidential and sensitive information.</li><li>Strong organizational, project management, and event planning skills.</li><li>Excellent written, verbal, and interpersonal communication skills.</li><li>Ability to manage multiple complex priorities in a fast-paced environment.</li></ul>Compensation: $28.46 - $42.70 per hourThe compensation range represents the low and high end of the base compensation range for this position located in Spokane, WA. Actual compensation will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. What Our Culture Can Offer You:Our benefit philosophy is to provide you with a comprehensive package to secure your overall wellness and help you become and remain a fulfilled and productive employee. Our benefits include Health, Financial, Retirement and Work/Life Benefits. We are proud to share an overview of our benefits HERE as part of your total compensation.Washington Trust Bank celebrates diversity in the workplace and actively recruits talent to help reflect the unique communities where we live and work. We are proud to be an equal opportunity employer and prohibit discrimination or harassment based on race, religion, sex, gender identity, sexual orientation, national origin, age, pregnancy, disability, genetic information and any other protected characteristics outlined by state, federal and local laws. We believe strength comes from the diverse backgrounds and experiences of our team, and we are dedicated to fostering a supportive and inclusive work environment. This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the <a href="https://www.eeoc.gov/poster" rel="nofollow">Know Your Rights</a> notice from the Department of Labor. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

WASHINGTON TRUST BANK

HR Coordinator/ Executive Assistant to the CHRO

Billing

Business Administration

Business Writing

Coaching

Communication Skills

Compensation and Benefits

Data Collection

Detail Oriented

Documentation

Employment Law

Event Management

Executive Recruiting

Expense Reports

HRIS/HRMS

Human Resources

Human Resources Processes

Interpersonal Skills

Legal

Logistics

Maintain Compliance

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Multitasking

Operational Support

Organizational Skills

Philosophy

Prepare Correspondence

Presentation/Verbal Skills

Project/Program Management

Reconciliation

Record Keeping

Regulatory Compliance

Regulatory Requirements

Reporting Skills

Risk

Risk Management

State Laws and Regulations

Succession Planning

Supplier Relationship Management (SRM)

Team Lead/Manager

Travel Planning

Vendor/Supplier Relations

Writing Skills

UNKNOWN

FEED

OTHER

Administrative Support: Handle core administrative tasks such as data entry into the CRM system, ensuring data is accurate and up-to-date, and processing client paperwork (e.g., account openings, money movements). · Client Interaction: Serve as a key point of contact for clients for data gathering, information clarification, and general inquiries, ensuring a professional and caring experience.

<img src="https://workablehr.s3.amazonaws.com/uploads/photos/91931/e671c6654cfb491984eb484ed457218d.png" style="width:293.5142634576337px;height:auto" width="293"/>We are seeking a versatile, organized, and highly capable professional to join our team as an Executive Assistant / Paraplanner. This hybrid role is ideal for an individual with moderate to advanced experience in a financial services, accounting, or law firm. The successful candidate will help manage daily operations while also providing high-level technical and administrative support to our financial advisors and clients.Paraplanning and Analytical Support· Financial Plan Preparation: Gather and analyze client data to prepare comprehensive financial plans and reports using financial planning software.· Estate and Tax Planning Support: Collaborate with advisors and external professionals (CPAs, attorneys) on integrated tax and estate planning.· Documentation and Compliance: Prepare suitability reports, client presentations, and ensure all client files and documentation are compliant with industry regulations.· Client Interaction: Serve as a key point of contact for clients for data gathering, information clarification, and general inquiries, ensuring a professional and caring experience.Office Management and Administration· Office Operations: Oversee the day-to-day operations of the office and workflows to increase efficiency and track cases to completion.· Scheduling: Serve as the main point of contact for clients scheduling meetings.· Administrative Support: Handle core administrative tasks such as data entry into the CRM system, ensuring data is accurate and up-to-date, and processing client paperwork (e.g., account openings, money movements).Requirements· Education: A degree or a professional designation in Finance, Accounting, Law, or Business Administration; or the current pursuit of a degree/designation is required.· Experience: Work experience in a financial services firm, public accounting office, or estate planning law firm is preferred.· Skills:o Professional attention to detail and organizational skills, with the ability to manage multiple projects and deadlines.o Strong written and verbal communication skills.o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)· A high level of integrity and ability to maintain strict confidentiality.· Knowledge of industry regulations and compliance standards is extremely beneficial.· Licenses/Certifications: CFP, CPA, Attorney license/certification/experience is a significant asset.Benefits· Competitive salary commensurate with experience· 401(k) with company match· Flexible hours and paid time off and holidays· A flexible, supportive, and collaborative work environment· Financial assistance for professional accreditations and continuing education· No health insurance benefits are available

Kestra Financial Independent Advisor

Executive Assistant /Paraplanner for Financial Adviser Office - PacNorth

Accounting Standards and Regulations

Administrative Management

Analysis Skills

Attorney

Certified Financial Planner (CFP)

Certified Public Accountant (CPA)

Customer Relations

Customer Relationship Management (CRM) Systems

Customer/Client Research

Data Analysis

Data Entry

Data Quality

Estate Planning

Finance

Finance Software

Financial Planning

Financial Reporting

Financial Services

Office Management

Operations

Operations Management

Public Accounting

Regulations

Sales Presentation

Tax Planning

Technical Support

Time Management

Workable

Description We are looking for a highly skilled Executive Assistant to work 100% onsite in North Idaho to provide strategic and confidential administrative support to senior executives within our organization. This role requires a proactive individual capable of managing complex priorities, anticipating needs, and ensuring seamless coordination of executive schedules and operations.

Description 

We are looking for a highly skilled Executive Assistant to work 100% onsite in North Idaho to provide strategic and confidential administrative support to senior executives within our organization. This role requires a proactive individual capable of managing complex priorities, anticipating needs, and ensuring seamless coordination of executive schedules and operations. The ideal candidate will exemplify professionalism and discretion while driving efficiency across executive initiatives and maintaining operational alignment.

Responsibilities:

- Collaborate closely with executives to understand their objectives, priorities, and organizational strategies.

- Anticipate and address information, coordination, and support needs for upcoming projects, meetings, and deadlines.

- Prepare and synthesize information to facilitate executive decision-making and ensure readiness for critical discussions.

- Identify potential risks or gaps in plans and make proactive adjustments to align with executive goals.

- Manage executive calendars, correspondence, and meeting logistics with accuracy and adaptability.

- Organize and coordinate agendas, materials, and documentation for executive-led committees or governance meetings.

- Utilize Microsoft 365 tools to optimize workflows, enhance collaboration, and streamline processes.

- Track deliverables and follow-ups, ensuring accountability and progress toward organizational objectives.

- Act as a liaison between executives, leadership teams, and internal/external stakeholders.

- Draft, edit, and polish correspondence, presentations, and reports with attention to detail and professionalism.

BENEFITS OFFERED: 

-Medical/dental/vision

-PTO

-401k plan

-Life insurance, short term disability, FSA

 Requirements 

- Must have a minimum of 3 years' experience supporting C-suite executives or 3 years supporting director-level leaders.

- Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, SharePoint, Excel, Word, and PowerPoint.

- Exceptional written and verbal communication skills, including proofreading and editing expertise.

- Strong organizational abilities with a talent for managing time-sensitive and confidential matters.

- Demonstrated ability to quickly learn and apply executive-specific knowledge, including industry terminology and operational concepts.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Robert Half

Executive Assistant

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Writing Jobs in Post Falls, ID

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Writing Jobs in Post Falls, ID

Senior Executive Assistant - Remote Providence St. Joseph Health

HR Coordinator/ Executive Assistant to the CHRO WASHINGTON TRUST BANK

Executive Assistant /Paraplanner for Financial Adviser Office - PacNorth Kestra Financial Independent Advisor

Executive Assistant Robert Half

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