UNKNOWN

ADAPTED_NOW

YEAR

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This role is responsible for managing schedules, coordinating communications, and ensuring day-to-day administrative operations run smoothly for executive team members.

Growing Company/ Excellent Benefits This Jobot Job is hosted by: Billy Mewton Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume. Salary: $65,000 - $70,000 per year A bit about us: Our client, a well-established organization, is seeking a highly organized and proactive Administrative Assistant to provide direct support to senior leadership. This role is responsible for managing schedules, coordinating communications, and ensuring day-to-day administrative operations run smoothly for executive team members. The ideal candidate is detail-oriented, professional, and thrives in a fast-paced environment supporting upper management. Why join us? <ul><li>	Health Insurance</li><li>	Vision</li><li>	Dental </li><li>	PTO</li><li>	Life Insurance</li><li>	401k + Match</li><li>	Short-Term Disability</li><li>	Long-Term Disability</li><li>	Tuition Reimbursement</li></ul> Job Details Job Details: We are seeking a highly organized, detail-oriented, and experienced Permanent Administrative Assistant to join our fast-paced manufacturing team. The ideal candidate will have extensive experience in managing administrative tasks, coordinating meetings, taking minutes, filing, and scanning. This role requires a minimum of 5+ years of experience in a similar role, supporting upper level management staff and ownership. If you have a knack for maintaining order, juggling multiple tasks, and thrive in a bustling environment, we would love to hear from you! Responsibilities: 1. Coordinate and schedule meetings, appointments, and conferences for the management team. 2. Accurately record and distribute minutes from meetings, ensuring all action items are noted and followed up on. 3. Maintain a well-organized filing system that permits easy reference and rapid retrieval of information. 4. Carry out administrative duties such as filing, typing, copying, scanning, etc. 5. Ensure the smooth operation of office equipment, requisitioning for new equipment, services, and repairs as necessary. 6. Assist in the preparation of regularly scheduled reports. 7. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. 8. Maintain stock lists and orders office supplies as needed. 9. Be the point of contact for a range of staff and external stakeholders. 10. Perform other related duties as assigned. Qualifications: 1. Minimum of 5+ years of experience as an Administrative Assistant, or similar role. 2. Proven experience in minute taking, filing, and scanning is required. 3. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). 4. Excellent time management skills and the ability to prioritize work. 5. Attention to detail and problem-solving skills. 6. Excellent written and verbal communication skills. 7. Strong organizational skills with the ability to multitask. 8. High School degree; additional qualification as an Administrative assistant or Secretary will be a plus. 9. Knowledge of office management systems and procedures. 10. Ability to work under pressure and meet deadlines. 11. Ability to maintain a high level of accuracy in preparing and entering information. 12. Experience in the manufacturing industry is highly desirable. This is an excellent opportunity to join a dynamic team in a challenging and rewarding role. If you are a proactive, professional, and dedicated individual wanting to make a difference, we encourage you to apply. Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. 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Jobot

Administrative Assistant

Administrative Skills

Calendar Management

Communication Skills

Conference Management

Detail Oriented

Equipment Maintenance/Repair

Establish Priorities

Executive Assistant Skills 

Health Insurance

Information Retrieval

Leadership

Legal

Life Insurance

Manufacturing

Meeting Minutes

Microsoft Excel

Microsoft Office

Microsoft PowerPoint

Multitasking

Office Equipment

Office Management

Order Supplies

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Record Keeping

Schedule Development

Secondary School

Time Management

Tuition Reimbursement

Typing

Writing Skills

FEED

Project CoordinationSupport the execution of key CEO-led initiatives by tracking timelines, coordinating cross-functional collaboration, and supporting documentation needs . This individual will play a critical role in supporting the CEO by managing administrative operations, coordinating high-level communications,and preparing board-level materials.

Position Summary Vital Healthcare Solutions is seeking a highly professional, organized, and proactive Executive Assistant to the CEO. This individual will play a critical role in supporting the CEO by managing administrative operations, coordinating high-level communications,and preparing board-level materials. The ideal candidate will be a trusted partner with strong interpersonal skills, sound judgment, and the ability to handle sensitive information with discretion. Key Responsibilities <ul><li>Executive Support<ul><li>Manage CEO's calendar, including scheduling internal/external meetings, appointments, and travel arrangements </li><li>Screen and prioritize communications, including emails, phone calls, and requests for meetings </li><li>Serve as liaison between the CEO and internal/external stakeholders </li><li>Track action items and follow up on delegated tasks to ensure completion </li></ul></li><li>Board and Presentation Preparation<ul><li>Develop and coordinate materials for board meetings, including creating and editing professional-quality PowerPoint slide decks </li><li>Maintain a calendar of board and leadership team deliverables, deadlines, and meeting logistics </li><li>Attend select meetings to take notes, prepare minutes, and track follow-up items </li></ul></li><li>Project Coordination<ul><li>Support the execution of key CEO-led initiatives by tracking timelines, coordinating cross-functional collaboration, and supporting documentation needs </li><li>Assist with confidential HR, operational, and strategic initiatives as needed </li></ul></li><li>Administrative Operations<ul><li>Organize and maintain electronic files and records </li><li>Prepare expense reports and manage reimbursements in a timely and accurate manner </li><li>Maintain confidentiality of proprietary and sensitive information </li><li>Draft professional correspondence, memos, and reports on behalf of the CEO </li></ul></li></ul>Required Qualifications<ul><li>Bachelor's degree preferred or equivalent experience supporting C-level executives </li><li>Minimum 5 years of experience in an executive assistant or senior administrative role, preferably in healthcare, behavioral health, or a fast-paced professional setting </li><li>Advanced proficiency in Microsoft Office Suite, particularly Excel, Outlook, and PowerPoint</li><li>Excellent written and verbal communication skills </li><li>Proven ability to work independently and manage multiple priorities in a dynamic environment </li><li>Strong attention to detail, time management, and organizational skills </li><li>Demonstrated ability to handle sensitive and confidential information with discretion </li><li>Professional demeanor with a servant-leader mindset and positive attitude </li></ul>Preferred Skills<ul><li>Familiarity with board governance and materials </li><li>Experience supporting executives in a healthcare or mental health environment </li><li>Understanding of HIPAA compliance and confidentiality practices </li><li>Comfort with virtual platforms such as Zoom, Teams, and SharePoint </li></ul>Core Competencies<ul><li>Organization & Execution: Able to manage complex calendars, competing priorities, and time-sensitive deliverables with precision. </li><li>Interpersonal Skills: Builds strong relationships across all levels of the organization. </li><li>Judgment & Discretion: Exercises sound judgment and maintains confidentiality in handling sensitive issues. </li><li>Adaptability: Thrives in a fast-paced environment and adapts to changing priorities. </li></ul>

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