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US Federal Solutions is seeking a highly experienced Senior Secretariat Support Specialist to provide executive-level administrative and secretariat support to senior leadership within the Office of the Secretary of the Air Force. You will work closely with senior civilians, general officers, and external stakeholders, serving as a trusted partner in managing executive workflow, correspondence, tasking, and coordination across the organization.

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states.  USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor’s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. Position Overview:U.S. Federal Solutions is looking for an experienced professional to provide senior-level secretariat and administrative support to the Office of the Office of the Secretary of the Air Force. This role supports senior leaders at the Pentagon and involves regular interaction with general officers, senior civilians, and industry executives. It calls for sound judgment, strong communication skills, and a solid understanding of how government processes work.Requirements<h3>Junior Secretariat Support Specialist</h3>Supporting the Office of the Secretary of the Air Force (SAF) US Federal Solutions is seeking a highly experienced Senior Secretariat Support Specialist to provide executive-level administrative and secretariat support to senior leadership within the Office of the Secretary of the Air Force. This role is ideal for a polished professional who understands Air Force culture, operates confidently in a fast-paced senior leadership environment, and takes pride in precision, discretion, and follow-through.You will work closely with senior civilians, general officers, and external stakeholders, serving as a trusted partner in managing executive workflow, correspondence, tasking, and coordination across the organization.<h3>What You Will Do</h3>Executive & Secretariat Support<ul><li> Manage and maintain accurate, up-to-date calendars for senior leadership, including Deputies and Assistant Deputies. </li><li> Serve as the front line for phone calls and visitors, routing inquiries appropriately and coordinating visits with distinguished guests. </li><li> Maintain daily schedules and ensure leadership priorities are executed smoothly. </li></ul>Correspondence & Document Management<ul><li> Draft, edit, and prepare high-quality correspondence including memorandums, reports, presentations, RTS emails, and briefings. </li><li> Review correspondence requiring senior leader signatures to ensure accuracy, compliance with regulations, proper formatting, and complete attachments. </li><li> Track and manage suspenses to ensure deadlines are met and leadership is kept informed. </li><li> Maintain official files and records in accordance with Air Force and organizational guidelines. </li></ul>Task Management & Workflow Coordination<ul><li> Manage the Task Management Tool (TMT) and related workflow mailboxes, assigning tasks within required timelines and tracking them from receipt through closure. </li><li> Monitor 2-letter tasking, distribute tasks to appropriate directorates, and ensure proper coordination. </li><li> Prepare weekly status reports, suspense updates, and briefing slides for staff meetings. </li><li> Check for new tasking daily and ensure timely assignment within 24 hours. </li></ul>Meetings, Events & Travel<ul><li> Plan, coordinate, and organize on-site and off-site meetings and events, including securing facilities and coordinating materials. </li><li> Distribute meeting documents, capture and post meeting minutes as required. </li><li> Assist with Defense Travel System (DTS) actions, including travel authorizations and vouchers, in coordination with government approval authorities. </li></ul>Personnel & Program Support<ul><li> Assist with tracking and staffing Officer and Enlisted evaluations (OPRs/EPRs) and Promotion Recommendation Forms (PRFs). </li><li> Support preparation of military and civilian awards and decorations requiring senior leader signatures. </li><li> Assist with Commanders and By-Law programs, preparing status slides for weekly or bi-weekly meetings. </li></ul>Collaboration & Technology<ul><li> Support Video Teleconferences (VTCs). </li><li> Maintain and update SharePoint and Air Force Portal pages, conducting quarterly reviews to ensure content remains current and accurate. </li><li> Retrieve documents, conduct limited research, and support staff as needed.</li></ul>Office Hours: <ul><li>0800 to 1700 Monday through Friday</li><li>Onsite at the Pentagon</li></ul><h3>What We’re Looking For</h3><ul><li> Must have a minimum of 1 year applicable experience supporting federal leaders.</li><li>Active and adjudicated Secret Clearance</li><li>Bachelor's degree preferred. </li><li>Experience with TMT or ETMS2</li><li>Experience with DTS.</li><li>Extensive experience providing executive or secretariat support to senior government or military leadership. </li><li> Familiarity with Air Force customs, courtesies, and senior leader protocols. </li><li> Strong written and verbal communication skills with a high standard for quality and professionalism. </li><li> Experience managing tasking systems, suspenses, and executive correspondence. </li><li> Comfort interacting with general officers, senior civilians, and industry executives. </li><li> Exceptional attention to detail, discretion, and organizational skills. </li><li> Ability to manage competing priorities in a deadline-driven environment.</li></ul>Benefits<ul><li>Employer-provided paid Medical / Dental / Vision insurance.</li><li>Employer matching 401K plan.</li><li>PTO</li><li>11 Federal Holidays</li><li>Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.</li></ul>

US Federal Solutions

Junior Executive Assistant

Workable

US Federal Solutions is seeking a highly experienced Senior Secretariat Support Specialist to provide executive-level administrative and secretariat support to senior leadership within the Office of the Secretary of the Air Force. U.S. Federal Solutions is looking for an experienced professional to provide senior-level secretariat and administrative support to the Office of the Office of the Secretary of the Air Force Workforce Management and Executive Services Directorate (SAF/FM).

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states.  USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor’s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. Position Overview:U.S. Federal Solutions is looking for an experienced professional to provide senior-level secretariat and administrative support to the Office of the Office of the Secretary of the Air Force Workforce Management and Executive Services Directorate (SAF/FM). This role supports senior leaders at the Pentagon and involves regular interaction with general officers, senior civilians, and industry executives. It calls for sound judgment, strong communication skills, and a solid understanding of how government processes work.Requirements<h3>Senior Secretariat Support Specialist</h3>Supporting the Office of the Secretary of the Air Force (SAF) Employer: US Federal SolutionsUS Federal Solutions is seeking a highly experienced Senior Secretariat Support Specialist to provide executive-level administrative and secretariat support to senior leadership within the Office of the Secretary of the Air Force. This role is ideal for a polished professional who understands Air Force culture, operates confidently in a fast-paced senior leadership environment, and takes pride in precision, discretion, and follow-through.You will work closely with senior civilians, general officers, and external stakeholders, serving as a trusted partner in managing executive workflow, correspondence, tasking, and coordination across the organization.<h3>What You Will Do</h3>Executive & Secretariat Support<ul><li> Manage and maintain accurate, up-to-date calendars for senior leadership, including Deputies and Assistant Deputies. </li><li> Serve as the front line for phone calls and visitors, routing inquiries appropriately and coordinating visits with distinguished guests. </li><li> Maintain daily schedules and ensure leadership priorities are executed smoothly. </li></ul>Correspondence & Document Management<ul><li> Draft, edit, and prepare high-quality correspondence including memorandums, reports, presentations, RTS emails, and briefings. </li><li> Review correspondence requiring senior leader signatures to ensure accuracy, compliance with regulations, proper formatting, and complete attachments. </li><li> Track and manage suspenses to ensure deadlines are met and leadership is kept informed. </li><li> Maintain official files and records in accordance with Air Force and organizational guidelines. </li></ul>Task Management & Workflow Coordination<ul><li> Manage the Task Management Tool (TMT) and related workflow mailboxes, assigning tasks within required timelines and tracking them from receipt through closure. </li><li> Monitor FM and 2-letter tasking, distribute tasks to appropriate directorates, and ensure proper coordination. </li><li> Prepare weekly status reports, suspense updates, and briefing slides for staff meetings. </li><li> Check for new tasking daily and ensure timely assignment within 24 hours. </li></ul>Meetings, Events & Travel<ul><li> Plan, coordinate, and organize on-site and off-site meetings and events, including securing facilities and coordinating materials. </li><li> Distribute meeting documents, capture and post meeting minutes as required. </li><li> Assist with Defense Travel System (DTS) actions, including travel authorizations and vouchers, in coordination with government approval authorities. </li></ul>Personnel & Program Support<ul><li> Assist with tracking and staffing Officer and Enlisted evaluations (OPRs/EPRs) and Promotion Recommendation Forms (PRFs). </li><li> Support preparation of military and civilian awards and decorations requiring senior leader signatures. </li><li> Assist with Commanders and By-Law programs, preparing status slides for weekly or bi-weekly meetings. </li></ul>Collaboration & Technology<ul><li> Support Video Teleconferences (VTCs). </li><li> Maintain and update SharePoint and Air Force Portal pages, conducting quarterly reviews to ensure content remains current and accurate. </li><li> Retrieve documents, conduct limited research, and support staff as needed.</li></ul>Office Hours: <ul><li>0800 to 1700 Monday through Friday</li><li>Onsite at the Pentagon</li></ul><h3>What We’re Looking For</h3><ul><li> Must have a minimum of 4 years applicable experience supporting federal leaders.</li><li>Active and adjudicated Secret Clearance</li><li>Bachelor's degree preferred. </li><li>Extensive experience providing executive or secretariat support to senior government or military leadership. </li><li> Familiarity with Air Force customs, courtesies, and senior leader protocols. </li><li> Strong written and verbal communication skills with a high standard for quality and professionalism. </li><li> Experience managing tasking systems, suspenses, and executive correspondence. </li><li> Comfort interacting with general officers, senior civilians, and industry executives. </li><li> Exceptional attention to detail, discretion, and organizational skills. </li><li> Ability to manage competing priorities in a deadline-driven environment.</li></ul>Benefits<ul><li>Employer-provided paid Medical / Dental / Vision insurance.</li><li>Employer matching 401K plan.</li><li>PTO</li><li>11 Federal Holidays</li><li>Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.</li></ul>

Executive Assistant

The ideal candidate brings strong experience supporting senior leaders, managing action items and taskers, preparing polished communications, and ensuring accurate, timely handling of records, reports, and official correspondence. Manage organizational taskers within TMT or similar task management systems, ensuring new tasks are assigned within required timelines and stakeholders are informed of due dates and status updates .

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states.  USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor’s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. Secretariat Support Specialist (TS/SCI Required) US Federal Solutions supporting the U.S. Space ForceUS Federal Solutions is seeking a highly organized, detail-driven Secretariat Support Specialist to support the Headquarters U.S. Space Force (HQSF) S3/4/7. This is a high-visibility opportunity supporting a mission critical organization responsible for essential operational and administrative functions that help ensure Space Force mission effectiveness.In this role, you will provide executive-level secretariat, administrative, records, correspondence, and task management support in a dynamic headquarters environment. The ideal candidate brings strong experience supporting senior leaders, managing action items and taskers, preparing polished communications, and ensuring accurate, timely handling of records, reports, and official correspondence. This position requires the ability to work across multiple stakeholders, maintain strict attention to detail, and operate effectively in a fast-paced, high-security environment.An active TS/SCI clearance is REQUIREDRequirements<h3>Key Responsibilities</h3><ul><li> Prepare, develop, review, and staff correspondence, memorandums, reports, presentations, ready-to-send emails, and other official communications for distribution across the organization </li><li> Review documents requiring leadership signature for accuracy, completeness, grammar, formatting, procedural compliance, and required attachments </li><li> Monitor, track, and manage correspondence and suspense actions to ensure all deadlines are met </li><li> Support development and maintenance of administrative management tools, templates, governance materials, training resources, and reporting mechanisms </li><li> Prepare agendas, coordinate meetings, record minutes, distribute meeting materials, and track closure of key initiatives and action items </li><li> Manage organizational taskers within TMT or similar task management systems, ensuring new tasks are assigned within required timelines and stakeholders are informed of due dates and status updates </li><li> Maintain 2-Letter workflow mailbox activity and prepare weekly status emails and staff meeting slides for leadership review </li><li> Track and staff officer and enlisted evaluations, promotion recommendation forms, and military and civilian decorations requiring senior leader signature </li><li> Manage commander and by-law program tracking and prepare status updates for recurring staff meetings </li><li> Maintain assigned files and records systems in accordance with approved guidance and records disposition requirements </li><li> Coordinate records searches, disposition requests, lost records reports, and records management activities, including submissions to NARA as needed </li><li> Support Information Access Program inquiries, logging, tracking, and reporting within required timelines </li><li> Provide FOIA support, including reviewing, processing, redacting, tracking, and forwarding routine and significant FOIA requests, complaints, appeals, and related case files </li><li> Assist with FOIA backlog reduction efforts, audit tracking, litigation support documentation, reading room/library records, and annual FOIA log reporting </li><li> Support enterprise services requirements coordination, including documentation associated with planning, submission, and funding processes </li><li> Maintain and update VTC support materials, SharePoint pages, and Air Force Portal pages, including periodic reviews to ensure content remains current </li><li> Review HQSF regulations, instructions, manuals, and pamphlets at least annually and update materials as needed</li></ul><h3>Why Join US Federal Solutions</h3>At US Federal Solutions, you will play a direct role in supporting the U.S. Space Force mission by helping leadership stay organized, informed, and responsive. This is an opportunity to contribute meaningful support in a secure, mission-focused environment where precision, responsiveness, and professionalism matter every day.Office Hours: <ul><li>0800 to 1700 Monday through Friday</li><li>Onsite at the Pentagon</li></ul><h3>Required Qualifications</h3><ul><li> Active TS/SCI clearance</li><li>A minimum of 2 years experience providing executive or secretariat-level administrative support in a federal government, Department of Defense, or headquarters environment </li><li> Strong experience drafting, editing, reviewing, and coordinating high-quality official correspondence and reports </li><li> Experience tracking taskers, suspense items, workflow actions, and leadership communications in a fast-paced environment </li><li> Knowledge of records management principles, document control, and administrative processes </li><li> Experience supporting meetings, preparing minutes, and maintaining action item accountability </li><li> Strong proficiency with Microsoft Office Suite, especially Word, PowerPoint, Outlook, and Excel </li><li> Experience using TMT or similar task management/workflow systems </li><li> Excellent written and verbal communication skills </li><li> Strong proofreading, quality control, and organizational skills </li><li> Ability to work collaboratively with multiple stakeholders while maintaining professionalism, discretion, and accuracy </li></ul><h3>Preferred Qualifications</h3><ul><li> Experience supporting the U.S. Space Force, U.S. Air Force, DoD headquarters, or other senior-level federal organizations </li><li> Familiarity with FOIA processes, records disposition, and information access programs </li><li> Experience with SharePoint, portal content management, and official records systems </li><li> Knowledge of applicable government statutes, policies, regulations, and administrative guidance related to correspondence, records, and governance support </li></ul><h3>What You’ll Bring</h3><ul><li> Exceptional attention to detail and follow-through </li><li> The ability to balance multiple priorities and meet strict deadlines </li><li> Sound judgment in handling sensitive information and high-visibility taskings </li><li> A customer-service mindset and the professionalism needed to support senior leadership and cross-functional teams</li></ul>Benefits<ul><li>Employer-provided paid Medical / Dental / Vision insurance.</li><li>Employer matching 401K plan.</li><li>PTO</li><li>11 Federal Holidays</li><li>Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.</li></ul>

Mid-Level Executive Assistant

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Junior Executive AssistantUS Federal Solutions

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