UNKNOWN

ADAPTED_NOW

YEAR

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Growing Company/ Excellent Benefits This Jobot Job is hosted by: Billy Mewton Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume. Salary: $65,000 - $70,000 per year A bit about us: Our client, a well-established organization, is seeking a highly organized and proactive Administrative Assistant to provide direct support to senior leadership. This role is responsible for managing schedules, coordinating communications, and ensuring day-to-day administrative operations run smoothly for executive team members. The ideal candidate is detail-oriented, professional, and thrives in a fast-paced environment supporting upper management. Why join us? <ul><li>	Health Insurance</li><li>	Vision</li><li>	Dental </li><li>	PTO</li><li>	Life Insurance</li><li>	401k + Match</li><li>	Short-Term Disability</li><li>	Long-Term Disability</li><li>	Tuition Reimbursement</li></ul> Job Details Job Details: We are seeking a highly organized, detail-oriented, and experienced Permanent Administrative Assistant to join our fast-paced manufacturing team. The ideal candidate will have extensive experience in managing administrative tasks, coordinating meetings, taking minutes, filing, and scanning. This role requires a minimum of 5+ years of experience in a similar role, supporting upper level management staff and ownership. If you have a knack for maintaining order, juggling multiple tasks, and thrive in a bustling environment, we would love to hear from you! Responsibilities: 1. Coordinate and schedule meetings, appointments, and conferences for the management team. 2. Accurately record and distribute minutes from meetings, ensuring all action items are noted and followed up on. 3. Maintain a well-organized filing system that permits easy reference and rapid retrieval of information. 4. Carry out administrative duties such as filing, typing, copying, scanning, etc. 5. Ensure the smooth operation of office equipment, requisitioning for new equipment, services, and repairs as necessary. 6. Assist in the preparation of regularly scheduled reports. 7. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. 8. Maintain stock lists and orders office supplies as needed. 9. Be the point of contact for a range of staff and external stakeholders. 10. Perform other related duties as assigned. Qualifications: 1. Minimum of 5+ years of experience as an Administrative Assistant, or similar role. 2. Proven experience in minute taking, filing, and scanning is required. 3. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). 4. Excellent time management skills and the ability to prioritize work. 5. Attention to detail and problem-solving skills. 6. Excellent written and verbal communication skills. 7. Strong organizational skills with the ability to multitask. 8. High School degree; additional qualification as an Administrative assistant or Secretary will be a plus. 9. Knowledge of office management systems and procedures. 10. Ability to work under pressure and meet deadlines. 11. Ability to maintain a high level of accuracy in preparing and entering information. 12. Experience in the manufacturing industry is highly desirable. This is an excellent opportunity to join a dynamic team in a challenging and rewarding role. If you are a proactive, professional, and dedicated individual wanting to make a difference, we encourage you to apply. Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. 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Jobot

Administrative Assistant

Administrative Skills

Calendar Management

Communication Skills

Conference Management

Detail Oriented

Equipment Maintenance/Repair

Establish Priorities

Executive Assistant Skills 

Health Insurance

Information Retrieval

Leadership

Legal

Life Insurance

Manufacturing

Meeting Minutes

Microsoft Excel

Microsoft Office

Microsoft PowerPoint

Multitasking

Office Equipment

Office Management

Order Supplies

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Record Keeping

Schedule Development

Secondary School

Time Management

Tuition Reimbursement

Typing

Writing Skills

FEED

Position Goal: To serve as administrative support relieving the Superintendent's Office of clerical duties; Performs highly complex, technical, and confidential secretarial and administrative clerical functions in support of the Superintendent's Office. EDUCATION and/or EXPERIENCE: High school graduate or equivalent; Associates Degree in relevant field preferred; Three (3) years of highly responsible secretarial or administrative wide experience.

Position Type: RSSSA - Other Director/Administrative Positions Date Posted: 5/21/2026 Location: Reading School District Position Title: Confidential Executive Secretary to the Asst. Superintendent's Office Classification: RSSSA Position Range: Range 6 (215) Reports To: Assistant Superintendent Position Goal: To serve as administrative support relieving the Superintendent's Office of clerical duties; Performs highly complex, technical, and confidential secretarial and administrative clerical functions in support of the Superintendent's Office ESSENTIAL FUNCTIONS: Other duties may be assigned. The essential functions of this position include, but are not limited to the following fundamental duties: <ol><li>To serve as office support for the Superintendent's Office. Specifically, providing support to the Assistant Superintendent, Chief Administrative OFficer, and Chief Legal Officer. </li><li>Serves as liaison between the Assistant Superintendent and other members of Cabinet, staff, and the community ensuring timely responses to requests/inquiries. </li><li>Answers telephone in a professional, courteous manner. Taking clear and precise messages when necessary as well as referring telephone calls to other appropriate administrators. </li><li>Coordinates the secretarial, clerical activities including conference and travel arrangements, providing operational information and the preparation of correspondence. </li><li>Maintains and coordinates online calendars. </li><li>Ability to maintain a high level of confidentiality. </li><li>Greets visitors for the Superintendent's Office. </li><li>Prepares and maintains all expense reports. </li><li>Independently composes correspondence, memoranda, reports and a variety of other subject matter, which may be sensitive, privileged, and highly confidential. </li><li>Plans, organizes, establishes and maintains a complex data management, storage and retrieval system, which includes both electronic, and hardcopy. </li><li>Processes and responds to routine mail and inquiries. </li><li>Conducts research, and operates and troubleshoots new office technologies. </li><li>Works independently on projects. </li><li>Assists in the budget planning and expenditure control procedures. </li><li>Assists in the preparation and response to Right to Know and Legal requests within the allotted timeframe. </li><li>Provides support to the other confidential secretaries and board secretary as required. </li><li>Performs other duties as assigned by the Assistant Superintendent, Chief Administrative Officer, or Chief Legal Officer. This job description does not constitute an exhaustive list of responsibilities and management may revise it at any time. </li></ol>SUPERVISORY RESPONSIBILITIES: none QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: High school graduate or equivalent; Associates Degree in relevant field preferred; Three (3) years of highly responsible secretarial or administrative wide experience. Proficiency and accuracy in dictation and transcribing preferred. CERTIFICATES, LICENSES, REGISTRATIONS: Valid Pennsylvania operator's license. LANGUAGE SKILLS:<ol><li>Ability to communicate effectively. </li><li>Ability to compose clear concise sentences and paragraphs. </li><li>Ability to use correct grammar, sentence structure. </li><li>Ability to read, write and do simple to complex computations. </li><li>Bilingual in English/Spanish preferred.MATHEMATICAL SKILLS: </li><li>Ability to apply math concepts. </li><li>Ability to compute rate, ratio, and to draw and interpret bar graphs. </li></ol>REASONING ABILITY: <ol><li>Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. </li><li>Ability to deal with problems involving several concrete variables in standardized situations. </li></ol>OTHER SKILLS and ABILITIES:<ol><li>Ability to type 70 words per minute. </li><li>Ability to operate a computer and related software not limited to and including Microsoft Office and Google applications. </li><li>Ability to operate a computer to conduct research on the Internet and communicate through email. </li><li>Ability to develop effective working relationships with Board members, staff and the school community. </li><li>Ability to communicate clearly and concisely, both orally and in writing. </li><li>Ability to work in a demanding, service oriented business office environment that requires flexibility and keeping up with the daily workload by completing multiple tasks simultaneously. </li><li>Ability to perform duties with minimal supervision and an awareness of all District regulations/requirements. </li></ol> PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to reach with hands and continuously will repeat the same hand, arm or finger motion many times as in keyboard use/data entry. The employee is occasionally required to stand; walk; bend, twist and stoop. The employee must occasionally lift and/or move up to 15 pounds, such as computerized reports. Specific vision abilities required by this job include close vision and depth perception. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Position demands meeting deadlines with severe time constraints and the ability to work additional time in order to meet reporting deadlines. TERMS OF EMPLOYMENT:12-month, exempt position. EVALUATION: The employee may be formally evaluated annually by the Assistant Superintendent, in accordance with the provisions of the RSSSA agreement and Board Policy. The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the responsibility of the employee to inform the school district administrator designated as immediate supervisor of the position, of any and all reasonable accommodations that will be required. The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. The Reading School District is an equal opportunity employment, educational and service organization.

Reading School District

Confidential Executive Secretary to the Asst Superintendent

Administrative Management

Budget Management

Computer Software

Concrete

Data Entry

Data Management

Data Recovery

Data Storage

Depth Perception

Educational Administration

English Language

Expense Reports

Google Apps

Identify Issues

Keyboards

Mathematics

Multilingual

Online Communications

Physical Demands

Prepare Correspondence

Regulatory Requirements

Research Skills

Spanish Language

Telephone Skills

Travel Planning

IRecruitee

Project CoordinationSupport the execution of key CEO-led initiatives by tracking timelines, coordinating cross-functional collaboration, and supporting documentation needs . This individual will play a critical role in supporting the CEO by managing administrative operations, coordinating high-level communications,and preparing board-level materials.

Position Summary Vital Healthcare Solutions is seeking a highly professional, organized, and proactive Executive Assistant to the CEO. This individual will play a critical role in supporting the CEO by managing administrative operations, coordinating high-level communications,and preparing board-level materials. The ideal candidate will be a trusted partner with strong interpersonal skills, sound judgment, and the ability to handle sensitive information with discretion. Key Responsibilities <ul><li>Executive Support<ul><li>Manage CEO's calendar, including scheduling internal/external meetings, appointments, and travel arrangements </li><li>Screen and prioritize communications, including emails, phone calls, and requests for meetings </li><li>Serve as liaison between the CEO and internal/external stakeholders </li><li>Track action items and follow up on delegated tasks to ensure completion </li></ul></li><li>Board and Presentation Preparation<ul><li>Develop and coordinate materials for board meetings, including creating and editing professional-quality PowerPoint slide decks </li><li>Maintain a calendar of board and leadership team deliverables, deadlines, and meeting logistics </li><li>Attend select meetings to take notes, prepare minutes, and track follow-up items </li></ul></li><li>Project Coordination<ul><li>Support the execution of key CEO-led initiatives by tracking timelines, coordinating cross-functional collaboration, and supporting documentation needs </li><li>Assist with confidential HR, operational, and strategic initiatives as needed </li></ul></li><li>Administrative Operations<ul><li>Organize and maintain electronic files and records </li><li>Prepare expense reports and manage reimbursements in a timely and accurate manner </li><li>Maintain confidentiality of proprietary and sensitive information </li><li>Draft professional correspondence, memos, and reports on behalf of the CEO </li></ul></li></ul>Required Qualifications<ul><li>Bachelor's degree preferred or equivalent experience supporting C-level executives </li><li>Minimum 5 years of experience in an executive assistant or senior administrative role, preferably in healthcare, behavioral health, or a fast-paced professional setting </li><li>Advanced proficiency in Microsoft Office Suite, particularly Excel, Outlook, and PowerPoint</li><li>Excellent written and verbal communication skills </li><li>Proven ability to work independently and manage multiple priorities in a dynamic environment </li><li>Strong attention to detail, time management, and organizational skills </li><li>Demonstrated ability to handle sensitive and confidential information with discretion </li><li>Professional demeanor with a servant-leader mindset and positive attitude </li></ul>Preferred Skills<ul><li>Familiarity with board governance and materials </li><li>Experience supporting executives in a healthcare or mental health environment </li><li>Understanding of HIPAA compliance and confidentiality practices </li><li>Comfort with virtual platforms such as Zoom, Teams, and SharePoint </li></ul>Core Competencies<ul><li>Organization & Execution: Able to manage complex calendars, competing priorities, and time-sensitive deliverables with precision. </li><li>Interpersonal Skills: Builds strong relationships across all levels of the organization. </li><li>Judgment & Discretion: Exercises sound judgment and maintains confidentiality in handling sensitive issues. </li><li>Adaptability: Thrives in a fast-paced environment and adapts to changing priorities. </li></ul>

Writing Jobs in Saint Clair, PA

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Administrative Assistant Jobot

Confidential Executive Secretary to the Asst Superintendent Reading School District

Executive Assistant VieMed HealthCare Staffing

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