UNKNOWN

FEED

The role plays a critical part in maintaining operational consistency, supporting executive initiatives, coordinating high-level guest experiences, and enhancing communication across departments and stakeholders. The Executive Assistant partners closely with Front Office, Sales, Membership, Rooms/Reservations, and VIP/Ownership support functions to ensure alignment, operational efficiency, and exceptional service delivery.

Settled more than 150 years ago by Bishop Jean Baptiste Lamy, this iconic Santa Fe landmark is steeped in history and has undergone a sensitive restoration to preserve its distinctive Southwestern heritage for the next generation. Guests can explore our vibrant culture of discovery and expression through nature-driven adventures, visual arts, ancient healing arts, culinary arts, and the art of gathering.The Executive Assistant is a highly visible, knowledgeable, and service-driven representative of Bishop's Lodge, Auberge Resorts Collection. This role serves as a connector across departments, ensuring a seamless and elevated guest and administrative experience while reinforcing the resort's identity, values, and standards.This individual acts as a trusted extension of the Executive Team, supporting daily operations, executive priorities, guest engagement, and cross-functional communication. The Executive Assistant partners closely with Front Office, Sales, Membership, Rooms/Reservations, and VIP/Ownership support functions to ensure alignment, operational efficiency, and exceptional service delivery.The role plays a critical part in maintaining operational consistency, supporting executive initiatives, coordinating high-level guest experiences, and enhancing communication across departments and stakeholders.<ul><li>Coordinate VIP arrivals, personalized amenities, and tailored guest experiences on behalf of the Executive and Sales Teams.</li><li>Serve as a primary support resource during high-volume arrival and departure periods, ensuring consistency and service excellence.</li><li>Support VIP welcomes, site visits, travel advisor familiarization stays, Discovery Stays, and operational coverage as needed, including call-out support.</li><li>Partner with Concierge and Ownership/VIP teams to coordinate reservations, transportation, arrival logistics, and guest itineraries, including valet services.</li><li>Collaborate with Front Office, Housekeeping, and Food & Beverage teams to ensure accurate arrival readiness and guest profile alignment.</li><li>Welcome Executive Office visitors and maintain a polished, professional, and hospitable environment.</li><li>Partner with Sales and Marketing to support lead tracking, pre-arrival planning, site inspections, upselling opportunities, and post-visit follow-up.</li><li>Enhance revenue opportunities by identifying upgrades and promoting resort offerings throughout the guest journey.</li><li>Support membership communications, programming, and administrative coordination.</li><li>Analyze guest feedback, survey data, and operational trends to identify opportunities for service improvement and operational excellence.</li><li>Support reservation review processes, ensuring accuracy of rate plans, IATA/TA details, applied amenities, and guest traces.</li><li>Proactively engage travel advisors regarding new bookings and guest expectations.</li><li>Provide support for high-touch and VIP reservation handling as needed.</li><li>Serve as a liaison between Executive Leadership, team members, ownership, and external partners.</li><li>Support special projects including artwork tracking, valuation documentation, and membership applications and benefit processing.</li><li>Maintain Executive Office operations, including vendor coordination, supply management, and equipment oversight.</li><li>Prepare daily VIP reports, executive summaries, presentations, correspondence, and meeting materials.</li><li>Record and distribute meeting notes for ownership, executive, and special project meetings.</li><li>Manage calendars, scheduling, and administrative coordination for Executive Leadership as assigned.</li><li>Handle sensitive and confidential information with the highest level of discretion and professionalism.</li><li>Represent the Executive Office in guest interactions and cross-departmental communication as needed.</li><li>Other duties as assigned.</li><li>Minimum of 2 years of experience in luxury hospitality, executive support, guest relations, or administrative coordination.</li><li>Strong understanding of luxury hospitality operations and Forbes-level service standards preferred.</li><li>Exceptional organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.</li><li>Strong verbal and written communication skills across guest-facing and internal channels.</li><li>Proficiency in OPERA Cloud and Google Workspace (Gmail, Calendar, Docs, Sheets).</li><li>High attention to detail with a commitment to excellence in guest experience and administrative execution.</li><li>Demonstrated professionalism, discretion, adaptability, and emotional intelligence.</li><li>Prior hotel or resort operations experience strongly preferred.</li></ul>Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world's most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @AubergeResorts and #AlwaysAuberge.Juniper Bishops Employment LLC is an Equal Opportunity Employer, M/F/D/V. Juniper Bishops Employment LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Juniper Bishops Employment LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Auberge Resorts LLC

Executive Assistant

Administrative Skills

Analysis Skills

Calendar Management

Cloud Computing

Communication Skills

Cross-Functional

Customer Acquisition

Detail Oriented

Documentation

Executive Assistant Skills 

Food and Beverage Industry

Google Apps

Housekeeping/Cleaning

Leadership

Marketing

Meeting Minutes

Multitasking

Operational Improvement

Operational Support

Operations

Operations Management

Partner Sales

Presentation/Verbal Skills

Project Tracking

Project/Program Coordination

Sales

Schedule Development

Service Delivery

Time Management

Transportation and Logistics

Trend Analysis

Up-Selling

Vendor/Supplier Management

Writing Skills

OTHER

Must be capable to execute all terms and conditions set forth in the Employee Handbook, including but not limited to: Works in a safety conscious manner which ensures that safe work practices are used in order not to pose a risk to self or others in the workplace. JOB SUMMARY: The Executive Administrative Assistant provides high-level, confidential administrative support to the Executive Administrative & Events Manager and other executive staff.

HOUR

Position Title: Executive Administrative Assistant REPORTS TO: Executive Administration & Events Manager SUPERVISES: NoJOB STATUS: Non-ExemptJOB GRADE 9: $21.40 - $26.75 Targeted Hourly Rate**This position works on-site. Remote work is not available at this time.JOB SUMMARY: The Executive Administrative Assistant provides high-level, confidential administrative support to the Executive Administrative & Events Manager and other executive staff. This position is often privy to confidential information and as such, requires diplomacy and discretion as well as ensure accuracy of information while maintain complete confidentiality throughout all processes assigned and handled. DUTIES/ RESPONSIBILITIES:<ul><li style="text-align:justify">Provide high level administrative support and assistance to the Executive Leadership Team.</li><li style="text-align:justify">Assist in the scheduling and management of assigned calendars.</li><li style="text-align:justify">Assist in the handling of confidential and sensitive material with a strong attention to detail.</li><li style="text-align:justify">Assist in the development of reporting procedures and other methods to establish timeline and assist in tracking mechanisms to ensure deadlines are met.</li><li style="text-align:justify">Assist in the timely and accurate completion of various management reports.</li><li style="text-align:justify">Prepare agendas and schedules for meeting (as assigned). Assist in the organization of the Annual Meeting, Holiday Parties and other employee events. </li><li style="text-align:justify">Assist in the organization and preparation for various staff and management meeting as directed by the Executive Administration & Events Manager.</li><li style="text-align:justify">Arrange travel and logistics, such as booking flights, car rental, hotel accommodations, conference registration, etc. Upon return, complete all expense reports and reimbursements.</li><li style="text-align:justify">Prepare for approval monthly expense reports as needed. </li><li style="text-align:justify">Retrieves information as requested from records, email, meeting minutes and other related documents; prepares written summaries of data when needed.</li><li style="text-align:justify">Greet members as needed. Ensure Members' needs are directed to the correct department/employee.</li><li style="text-align:justify">Assist the Executive Administration & Events Manager with additional duties that arise.</li><li style="text-align:justify">Perform other duties as assigned. </li></ul>EDUCATION/ EXPERIENCE:<ul><li style="text-align:justify">Education or experience equivalent to an associate's degree, plus 4 years of experience in office management and/or administration</li></ul>QUALIFICATIONS:<ul><li style="text-align:justify">Excellent verbal and written communication skills.</li><li style="text-align:justify">Excellent organizational skills and attention to detail.</li><li style="text-align:justify">Excellent time management skills with a proven ability to meet deadlines.</li><li style="text-align:justify">Ability to function well in a high-paced and at times stressful environment.</li><li style="text-align:justify">Extensive knowledge of the office administration, clerical procedures and recordkeeping systems.</li><li style="text-align:justify">Extremely proficient with Microsoft Office Suite.</li><li style="text-align:justify">Patience, tact, enthusiasm towards the Members, fellow staff and general public.</li><li style="text-align:justify">Physical Demands - Requires sitting for a long period of time, some standing, walking, kneeling, stooping, bending, lifting, grasping and fine hand coordination. Visual and aural acuity required. Finger and hand dexterity required. Must be able to lift 20 pounds maximum, with occasional lifting and/or carrying of objects weighing up to 10 pounds. Requires ability to read and write English and ability to communicate with members, and personnel. Must have ability to evaluate the interpret information and make independent decisions. Requires ability to remain calm under stress. </li><li style="text-align:justify">Work Conditions - Inside.</li><li style="text-align:justify">Job Related Travel - As required.</li></ul>GENERAL REQUIREMENTS:Must be capable to execute all terms and conditions set forth in the Employee Handbook, including but not limited to:<ul><li style="text-align:justify">Works in a safety conscious manner which ensures that safe work practices are used in order not to pose a risk to self or others in the workplace.</li><li style="text-align:justify">Adheres to policy on Drug Free Workplace.</li><li style="text-align:justify">Complies with company policies and procedures and local, state and federal regulations.</li><li style="text-align:justify">As a condition of employment, new hires must be fully vaccinated against COVID-19 on or before the first day of employment (subject to legally mandated exemptions).</li></ul>PHYSICAL REQUIREMENTS: <ul><li>Prolonged periods of sitting at a desk and working on a computer.</li><li>Must be able to lift 15 pounds at times.</li><li>Must be able to access and navigate each department at the organization's facilities.</li></ul> State Employees Credit Union offers a highly competitive benefits packageApplications must be received by Human ResourcesState Employees Credit Union of New Mexico is an Equal Opportunity EmployerEqual Opportunity Employer, including disabled and veterans.

State Employees Credit Union

Executive Administrative Assistant

Administrative Management

Car Rentals

Car Reservation

Conference Management

Data Quality

English Language

Event Management

Expense Reports

Federal Laws and Regulations

Human Resources

Lift/Move 20 Pounds

Logistics

Manual Dexterity

Material Moving

Microsoft Office

Office Management

Organizational Skills

People Management

Physical Demands

Procedure Development

Reimbursement

Reporting Skills

Risk

Safety/Work Safety

State Laws and Regulations

Travel Planning

Willing to Travel

Work From Home

Talent Acquisition

Operate CEO travel as a managed workflow: travel blocks, logistics, itinerary distribution, space needs while traveling, and pre-travel prep time. As a Federally Qualified Health Center (FQHC) and 501(c)(3) nonprofit, El Centro Family Health is dedicated to providing affordable, accessible, and high-quality healthcare to the people of Northern New Mexico.

Position Overview: Under the direction and supervision of the CEO, the Executive Assistant to the CEO provides high-level, administrative support to the CEO by managing calendars, coordinating meetings, and optimizing executive time. Requires strong communication skills, attention to detail, and the ability to manage multiple priorities while navigating the organizational structure. It also supports governance functions by coordinating Board of Directors and committee activities, including meeting logistics, materials preparation, and documentation. What You Will Do:<ul><li>Own CEO calendar as a strategic asset: allocate time to highest-value decisions, protect strategy blocks, and build realistic transition/prep time.</li><li>Apply judgment on inbound requests: recommend accept/decline/delegate/async-summary based on CEO priorities and enterprise impact (not first-come, first-served). Enforce meeting standards (agenda for meetings longer than 15 minutes; clear outcomes, owners, and decision points).</li><li>Ensure board/committee materials are board-ready and delivered at least one week prior, including active follow-up with executives/stakeholders for outstanding content.</li><li>Maintain governance policies and documentation discipline: review cadence, version control, and reference integrity.</li><li>Capture board/committee follow-ups, assign appropriately, and ensure closure.</li><li>Minutes discipline finalize board minutes within three business days and committee minutes within two business days.</li><li>Operate CEO travel as a managed workflow: travel blocks, logistics, itinerary distribution, space needs while traveling, and pre-travel prep time.</li><li>Serve as the primary point of contact for the CEO by screening and prioritizing incoming calls, correspondence, and visitors, ensuring efficient use of executive time and adherence to organizational policies.</li><li>Prepare, draft, and format correspondence, reports, memoranda, presentations, technical documents, and other materials for the CEO and Senior Team; review documents for accuracy and completeness prior to executive approval.</li><li>Compile, analyze, and prepare briefing materials and background information for meetings, conferences, reports, and strategic discussions with internal and external stakeholders.</li><li>Maintain organized electronic and hard-copy filing systems; retrieve records as needed; manage electronic communications to support efficient office operations.</li><li>Demonstrate a strong commitment to customer service by fostering positive patient and customer relations, ensuring respect for individual rights, needs, and confidentiality at all times.</li><li>Support organizational effectiveness by assisting other departments and Senior Team members as needed and contributing to cross-functional initiatives.</li><li>Perform other administrative and related duties as assigned, in accordance with the employee's job description and the ECFH Code of Ethics Policy.</li></ul> Minimum Qualifications:<ul><li>High school diploma or GED equivalent.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office technologies.</li><li>A record of satisfactory performance in all prior and current employment as evidenced by positive employment references from previous and current employers.</li><li>High attention to detail with the ability to maintain accuracy and precision in all tasks.</li><li>Strong verbal, written, and interpersonal communication skills.</li><li>Professionalism and discretion in handling sensitive and confidential information.</li><li>Excellent time management skills with a proven ability to meet deadlines.</li></ul> Preferred Qualifications:<ul><li>Associate's degree in Business, Finance, or a related field of study.</li><li>Bilingual in English and Spanish.</li></ul> Physical Requirements:<ul><li>Ability to balance, bend, lift, carry, and pull up to 20 lbs.</li><li>Ability to sit and stand for extended periods, typically longer than four hours.</li><li>Flexibility to work a varied schedule, including evenings, weekends, or as needed.</li><li>Manual dexterity and ability to use hands and fingers for feeling, grasping, and operating office equipment.</li><li>Adequate hearing ability for communication and monitoring office environments.</li><li>Good vision for reading documents, operating office equipment, and observing surroundings.</li><li>Capability to stoop, crouch, crawl, or kneel as necessary for office tasks.</li><li>Ability to talk clearly and effectively for communication.</li><li>Ability to walk and move around the office environment.</li></ul> Who We Are: As a Federally Qualified Health Center (FQHC) and 501(c)(3) nonprofit, El Centro Family Health is dedicated to providing affordable, accessible, and high-quality healthcare to the people of Northern New Mexico. Our mission is to enhance the quality of life in our community by delivering primary care and health education through a network of clinics and collaborative programs. At El Centro, we are committed to offering vital health services in a compassionate, supportive, and patient-centered environment. Equal Employment Opportunity Statement: El Centro Family Health is an equal opportunity employer. We do not discriminate based on race, color, religion, gender, gender identity, sexual orientation, national origin, disability, age, veteran status, or any other protected characteristic. We are committed to fostering a diverse and inclusive workplace for all.

El Centro Family Health

Executive Assistant to the CEO

Cadence

Customer Relations

Customer Support/Service

Documentation Review

Environmental Monitoring

Establish Priorities

Finance

Health Education

Healthcare

Healthcare Quality

High School Diploma

Interpersonal Skills

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Multilingual

Nonprofit

Office Equipment

Organizational Development/Management

Plan Meetings

Primary Care

Quality of Life

Source Code/Configuration Management (SCM)

Spanish Language

Team Player

Technical Presentation

Technical Writing

Telephone Skills

Requires 3-5 years professional experience working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries (an advanced degree can be substituted for years of experience). FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

Job DescriptionPosition Type :Full timeType Of Hire :Experienced (relevant combo of work and education)Education Desired :High School DiplomaTravel Percentage :1 - 5%Job DescriptionAt FIS, our technology and our people are moving forward. We advance the way the world pays, banks and invests. We believe in building inclusive, diverse teams. Together, we innovate to help our colleagues, clients and communities succeed. If you're ready to grow your career and make an impact in fintech, we have one question: Are you FIS?** About the role:**The Executive Assistant role will involve performing administrative duties for the executive and team to ensure timely responses and quick turn-around times. You will manage the schedule including arranging appointments, travel, meetings, expense management, conference calls, etc. This is a fast-paced and responsive team and they are looking for someone who is technically savvy.As this role will be required to reside in Jacksonville or St. Petersburg, FL, you will need to report into the office a minimum 3 days/week.As part of our efforts to drive organizational effectiveness and high performance, this role reports into the EA Center of Excellence. The EA CoE enables us to realize EA functional efficiencies through collaboration and community while increasing job satisfaction and providing EAs career development opportunities. Our Executive Assistants are critical for holding everything together and promoting efficient collaboration. You will participate in wide-ranging, confidential, and strategic tasks to support FIS's goals and take our company to the next level. We are looking for candidates who enjoy taking on new challenges and who excel at being mindful of details.** Responsibilities:**<ul><li>Communicate on behalf of the executive both internally and externally as needed. May interpret and communicate executive intent to other employees. </li><li>Makes high-level contacts of a sensitive nature inside and outside the company. </li><li>Exercises independent judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions. </li><li>Remains knowledgeable of corporate policy. Often functions as the SME for the executive and team to interpret and apply corporate policy. </li><li>Prepare, distribute, and maintain files related to executive as needed. </li><li>Edit and review materials and communications on behalf of executive ensuring appropriate clarity, grammar. </li><li>May work on problems of diverse scope where analysis of data requires evaluation of identifiable factors. </li><li>Maintain executive(s) calendars – coordinating and scheduling meetings across multiple time zones. </li><li>May coordinate complex domestic and international travel arrangements. </li><li>Requires 3-5 years professional experience working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries (an advanced degree can be substituted for years of experience). </li><li>May act as delegate for the executive(s) for routine items such as purchase orders, requisitions, and other internal systems. </li><li>Monitor office supply inventory and reorders as needed. </li><li>Other related duties assigned as needed. </li></ul>** What you will need:**<ul><li>Strong proficiency in MS Office – including Outlook, Teams, Word, PowerPoint, and Excel. </li><li>Proven effectiveness in collaborating across teams and among executives building strong networks across the organization. </li><li>Experience with calendar management of senior/executive leaders is required. </li><li>Strong organizational, communication and interpersonal skills. </li><li>Position requires the ability to maintain the highest levels of discretion and confidentiality. </li></ul>** What we offer you:**As part of FIS, we expect you to bring your best every day. That's why we'll reward you with exceptional benefits that include:<ul><li>Ample development resources to help advance your skills. </li><li>Opportunities to face the biggest challenges in financial services and technology. </li><li>The time to give back to local charities in your community. </li><li>A collegial environment where collaboration, flexibility and respect are top of mind. </li></ul>Privacy StatementFIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.EEOC StatementFIS is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here supplement document available hereFor positions located in the US, the following conditions apply. If you are made a conditional offer of employment, you will be required to undergo a drug test. ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.Sourcing ModelRecruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.#pridepass

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Writing Jobs in Santa Fe, NM

Executive Assistant Auberge Resorts LLC

Executive Administrative Assistant State Employees Credit Union

Executive Assistant to the CEO El Centro Family Health

Executive Assistant Century City Aesthetic Dentistry Defunct

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