OTHER

CRAWL_WRAP

UNKNOWN

Whether it’s developing new and exclusive costumes, quality testing products, or implementing technology solutions, our teams understand the value of working collaboratively to embrace change through innovation, curiosity, and thoughtfulness. The ideal candidate is a self-starter who anticipates needs, manages competing priorities effectively, and remains calm under pressure while supporting executive leadership at the highest level.

YEAR

<h2>Overview</h2>We are authentic, professional providers of fun, focused on building a Great Place To Work For All by staying true to our mission: “Life’s a Party, We’re Makin’ It Fun!” and “So Much Fun It’s Scary!” At Spencer’s and Spirit, we do the right thing always-integrity, fairness, respect, and transparency are our foundation. You will find our culture to be inclusive, passionate, resilient, and one that values differences and embraces all.  One Team / One GoalWe are leaders and owners of our business success. Whether it’s developing new and exclusive costumes, quality testing products, or implementing technology solutions, our teams understand the value of working collaboratively to embrace change through innovation, curiosity, and thoughtfulness.  We offer a comprehensive benefits package that includes:<ul><li>Flexible work environment</li><li>Career advancement</li><li>Competitive base salary </li><li>Bonus opportunity</li><li>Vacation, Personal, Sick and Holiday pay</li><li>Medical, Dental, Vision, Disability, Life and AD&D insurance</li><li>401k with a company match</li><li>30% merchandise discount</li></ul><h2>Responsibilities</h2>We are seeking a highly organized, proactive, and polished Executive Administrator to serve as a strategic partner to the President and provide backup support to the CEO’s Executive Assistant as needed. This role requires a high-performing individual who thrives in a fast-paced, high-visibility environment and operates with urgency, professionalism, and sound judgment. The ideal candidate is a self-starter who anticipates needs, manages competing priorities effectively, and remains calm under pressure while supporting executive leadership at the highest level. This is a central, highly visible role within the organization, requiring the ability to manage, influence, and contribute to a wide range of company initiatives and executive priorities. The ideal candidate is flexible, solutions-oriented, and comfortable providing thoughtful, constructive input when needed. The individual in this role must also be comfortable representing the President and CEO when necessary, demonstrating strong executive presence, professionalism, and sound decision-making. Exceptional organizational skills, strong communication, and the ability to handle confidential information with discretion are essential. This role requires flexibility, including occasional evenings, weekends, and extended hours as needed. Key Responsibilities: Executive Support (President & CEO Backup)  <ul><li>Manage complex, ever-changing calendars for the President; provide seamless backup support for the CEO as needed  </li><li>Prioritize competing demands, ensuring alignment with business priorities and executive focus areas  </li><li>Prepare agendas, briefing materials, and follow-ups for key meetings and leadership discussions  </li></ul>Meeting & Event Coordination  <ul><li>Coordinate internal and external meetings, to include leadership, board-related, and cross-functional sessions  </li><li>Manage logistics end-to-end: scheduling, materials, catering, and on-site coordination  </li><li>Prepare executives with relevant documents and context in advance </li><li>Collaborate cross-functionally with internal departments to support business objectives and ensure seamless operations </li></ul>Travel & Expense Management  <ul><li>Plan and manage detailed travel, including itineraries, accommodations, and transportation </li><li>Handle expense reporting accurately and timely</li></ul>Communication & Stakeholder Management  <ul><li>Serve as a point of contact for internal leaders and external partners on behalf of the President and CEO </li><li>Manage sensitive communications with professionalism and urgency  </li><li>Help streamline communication flow across leadership teams  </li></ul>Operational & Project Support  <ul><li>Create and maintain executive-level PowerPoint presentations, reports, and business documents with strong attention to detail and professionalism</li><li>Assist with special projects, cross-functional initiatives, and executive-level deliverables </li><li>Manage and support the corporate goals process by coordinating meetings, discussion points, and key takeaways/action items</li><li>Support invoice processing and administrative workflows as needed  </li></ul>Confidentiality & Executive Presence  <ul><li>Handle highly sensitive and confidential information with discretion  </li><li>Operate with strong judgment when engaging across all levels of the organization  </li></ul>Team & Culture Support  <ul><li>Coordinate team communications, events, and key engagement moments  </li><li>Help drive organization and structure within the executive team </li></ul><h2>Qualifications</h2><ul><li>5+ years of experience supporting senior executives, preferably at the C-level (CEO, President, EVP, etc.) </li><li>Proven ability to thrive in a fast-paced, high-pressure corporate environment </li><li>Exceptional multitasking, organizational, and time-management skills </li><li>Strong sense of urgency with the ability to pivot quickly and re-prioritize competing demands </li><li>Self-starter with the ability to work independently and proactively </li><li>Excellent written and verbal communication skills </li><li>Strong problem-solving abilities and attention to detail </li><li>Ability to maintain professionalism and composure under pressure </li><li> High level of discretion, confidentiality, and executive maturity </li><li>Advanced proficiency in PowerPoint and other Microsoft Office Suite programs </li><li>Comfortable leveraging AI tools and technology to improve efficiency, organization, communication, and workflow management </li><li>Experience working with BI tools, reporting platforms, and executive-level business data preferred.  </li><li>Quick learner with the ability to adapt to new systems, tools, technologies, and evolving business needs </li></ul> The pay range reflects the potential base salary range for this role. Individual base pay is determined by various factors such as relevant experience and skills, and the scope and responsibilities of the position.<h2>Pay Range</h2>$95,000 - $110,000

UNAVAILABLE

Executive Administrator

Accidental Death and Dismemberment (AD&D)

Artificial Intelligence (AI)

Billing

Business Intelligence Software

Business Support

C-Level Management

Catering Services

Channel Strategies

Communication Skills

Cross-Functional

Detail Oriented

Establish Priorities

Event Management

Executive Assistant Skills 

Expense Management

Expense Reports

Insurance

Leadership

Logistics Management

Microsoft Office

Microsoft PowerPoint

Multitasking

Operational Support

Organizational Development/Management

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Product Testing

Time Management

Writing Skills

FEED

New Jersey Public Health Institute, The Center for Health Equity & Wellbeing aims to actively promote collaborative and community-driven partnerships to effect policies and practices that improve health, strengthen public health infrastructure, leverage resources to foster collective impact and social justice, and systemically advance equity and quality of life for all. Track key initiatives, deliverables, and deadlines across programs and partnerships while supporting coordination of cross-functional meetings and stakeholder convenings.

If you want to make a living by making a difference, join Acenda as an Executive Assistant Job Title: Executive Assistant This is a remote position! About Acenda Integrated Health Acenda Integrated Health provides 100+ behavioral health programs, including mental health services, crisis care, substance use recovery, family therapy, maternal and pediatric support, and residential programs across New Jersey. Our team enjoys competitive benefits, work-life balance, professional development, and team engaging events. Acenda is recognized as a multi-year Top Workplace by USA Today and The Inquirer and a Top Workplace Culture award winner for Work-Life Balance as well as Joint Commission accredited and certified by MHCA and the New Jersey Alliance for Children, Youth, and Families. Join #TeamAcenda and make a lasting impact. Job Overview The Executive Assistant (EA) to the Executive Director (ED) provides high-level administrative, operational, and strategic support to the ED of CHEW-NJPHI. This role is critical to ensuring the effectiveness, efficiency, and alignment of executive operations across a fast-paced, mission-driven organization. The EA serves as a trusted partner to the ED, helping to manage priorities, coordinate internal and external engagements, support board and stakeholder communications, and ensure seamless execution of key initiatives. This role requires sound judgment, discretion, strong organizational skills, and the ability to anticipate needs in a dynamic environment. As an integrated health organization Acenda values the use of evidence-based practice or EBP's. Program Info New Jersey Public Health Institute, The Center for Health Equity & Wellbeing aims to actively promote collaborative and community-driven partnerships to effect policies and practices that improve health, strengthen public health infrastructure, leverage resources to foster collective impact and social justice, and systemically advance equity and quality of life for all. By joining NJPHI, you will be key to building and sustaining impactful public health initiatives. You will be part of a mission-driven organization dedicated to health equity, continuous quality improvement, and meaningful policy change in New Jersey. This is a dynamic opportunity to lead, innovate, and drive progress in public health programs and services across the state. Key Responsibilities : Executive & Strategic Support<ul><li>Manage the Executive Director's calendar, priorities, and scheduling across internal, external, and stakeholder engagements.</li><li>Anticipate needs and proactively prepare briefings, materials, and follow-up items for meetings, events, and decision-making.</li><li>Support prioritization and time management aligned with CHEW-NJPHI's strategic goals while drafting, editing, and managing high-level communications, including emails, memos, and presentations.</li></ul>Board & Governance Coordination<ul><li>Coordinate Board of Directors meetings and materials preparation.</li><li>Support the development of board reports, including Mission and Program Updates, Operations, and Risk and Challenge reporting.</li><li>Maintain board records, documentation, and follow-up actions to ensure effective governance and communication.</li></ul>Operations & Program Coordination<ul><li>Serve as a liaison between the Executive Director and internal team members to ensure alignment, communication, and follow-through across initiatives.</li><li>Track key initiatives, deliverables, and deadlines across programs and partnerships while supporting coordination of cross-functional meetings and stakeholder convenings.</li><li>Assist with logistics for convenings, webinars, and statewide engagements.</li></ul>External Relations & Stakeholder Engagement<ul><li>Serve as a first point of contact for external partners, including government, healthcare, nonprofit, and philanthropic stakeholders.</li><li>Coordinate stakeholder outreach, meeting scheduling, and communications while supporting partnership development through organized materials, engagement tracking, and timely follow-up.</li></ul>Administrative & Organizational Excellence<ul><li>Maintain organized systems for documents, communications, and workflows to support operational efficiency.</li><li>Support expense tracking, travel coordination, and administrative processes while ensuring confidentiality and professionalism in handling sensitive information.</li></ul>Requirements:<ul><li>Bachelor's degree or equivalent experience required. Minimum of 5 years of experience supporting senior executives, preferably within healthcare, public health, nonprofit, or government settings.</li><li>Dem</li></ul>

Acenda Health

Executive Assistant

Alliance/Partner Management

Behavioral Health

Board Meeting

Communication Systems

Documentation

Editing

Expense Tracking

Follow Through

Government

Healthcare

Logistics

Nonprofit

Operational Strategy

Pediatrics

Process Management

Project/Program Coordination

Psychiatry and Mental Health

Public Health

Public/Media/Press/Analyst Relations

Quality Management

Quality of Life

Record Keeping

Risk

Systems Maintenance

Team Player

Travel Planning

Webinar

Broadbean

HOUR

Laurel, New Jersey location: order/stock supplies, manage mail, serve as primary point of contact for internal/external stakeholders. Excel in a fast-paced environment requiring multitasking, exceptional organization, attention to detail, professionalism, and sound judgment amid ambiguity.

<div style="text-align:justify">Job Summary: Provide high-level administrative support to a renewable energy leadership team. Excel in a fast-paced environment requiring multitasking, exceptional organization, attention to detail, professionalism, and sound judgment amid ambiguity.</div><div style="text-align:justify">Essential Duties:</div><ul><li style="text-align:justify">Manage calendars, schedule appointments and meetings.</li><li style="text-align:justify">Prepare presentation materials for board and other meetings.</li><li style="text-align:justify">Coordinate travel arrangements including hotel, air, and car reservations.</li><li style="text-align:justify">Prepare, code, and submit expense reports via Workday in a timely manner.</li><li style="text-align:justify">Provide office support at Mt. Laurel, New Jersey location: order/stock supplies, manage mail, serve as primary point of contact for internal/external stakeholders.</li><li style="text-align:justify">Coordinate sensitive reports and materials such as budgets, board documents, and highly confidential correspondence.</li><li style="text-align:justify">Prepare and maintain confidential files, statistical records, correspondence, and office forms.</li><li style="text-align:justify">Answer and initiate email/telephone inquiries; refer to supervisor or departments as needed.</li><li style="text-align:justify">Prepare special reports and summaries as required.</li><li style="text-align:justify">Perform other administrative duties and projects as directed.</li></ul><div style="text-align:justify">Basic Qualifications and Skills:</div><ul><li style="text-align:justify">High School Diploma or GED required; formal education beyond secondary level (administrative or business) highly recommended.</li><li style="text-align:justify">2-4 years of related experience required.</li><li style="text-align:justify">Proven experience interacting effectively with executives including corporate officers and directors.</li><li style="text-align:justify">Demonstrated project management and administrative skills including typing, filing systems, office equipment, and processes.</li><li style="text-align:justify">Prior experience in a confidential environment with professional demeanor required.</li><li style="text-align:justify">Knowledge of PC-based applications required: Outlook, Word, Excel, PowerPoint; Workday experience preferred.</li><li style="text-align:justify">Strong organizational skills and detail-oriented mindset.</li><li style="text-align:justify">Experience with board meeting preparation and interaction with Board of Directors.</li><li style="text-align:justify">Ability to work independently in a fast-paced environment with limited supervision.</li><li style="text-align:justify">Demonstrated ability to work under time constraints and be available as needed.</li></ul>

Macpower Digital Assets Edge Private Limited

Administrative Skills

Alternative Energy

Budgeting

Calendar Management

Car Reservation

File Maintenance

High School Diploma

Mail Processing

Microsoft Excel

Microsoft Outlook

Microsoft Word

Office Equipment

Order Supplies

Project/Program Management

Reporting Skills

Typing

jobdiva

Overview:
We are authentic, professional providers of fun, focused on building a Great Place To Work For All by staying true to our mission: “Life’s a Party, We’re Makin’ It Fun!” and “So Much Fun It’s Scary!” At Spencer’s and Spirit, we do the right thing always-integrity, fairness, respect, and transparency are our foundation. You will find our culture to be inclusive, passionate, resilient, and one that values differences and embraces all.  One Team / One GoalWe are leaders and owners of our business success. Whether it’s developing new and exclusive costumes, quality testing products, or implementing technology solutions, our teams understand the value of working collaboratively to embrace change through innovation, curiosity, and thoughtfulness.  We offer a comprehensive benefits package that includes:<ul><li style="margin:0in 0in 0in 0.5in">Flexible work environment</li><li style="margin:0in 0in 0in 0.5in">Career advancement</li><li style="margin:0in 0in 0in 0.5in">Competitive base salary </li><li style="margin:0in 0in 0in 0.5in">Bonus opportunity</li><li style="margin:0in 0in 0in 0.5in">Vacation, Personal, Sick and Holiday pay</li><li style="margin:0in 0in 0in 0.5in">Medical, Dental, Vision, Disability, Life and AD&D insurance</li><li style="margin:0in 0in 0in 0.5in">401k with a company match</li><li style="margin:0in 0in 0in 0.5in">30% merchandise discount</li></ul>

Responsibilities:
We are seeking a highly organized, proactive, and polished Executive Administrator to serve as a strategic partner to the President and provide backup support to the CEO’s Executive Assistant as needed. This role requires a high-performing individual who thrives in a fast-paced, high-visibility environment and operates with urgency, professionalism, and sound judgment. The ideal candidate is a self-starter who anticipates needs, manages competing priorities effectively, and remains calm under pressure while supporting executive leadership at the highest level. This is a central, highly visible role within the organization, requiring the ability to manage, influence, and contribute to a wide range of company initiatives and executive priorities. The ideal candidate is flexible, solutions-oriented, and comfortable providing thoughtful, constructive input when needed. The individual in this role must also be comfortable representing the President and CEO when necessary, demonstrating strong executive presence, professionalism, and sound decision-making. Exceptional organizational skills, strong communication, and the ability to handle confidential information with discretion are essential. This role requires flexibility, including occasional evenings, weekends, and extended hours as needed. Key Responsibilities: Executive Support (President & CEO Backup)  <ul style="margin-top:0in"><li style="margin-bottom:0in">Manage complex, ever-changing calendars for the President; provide seamless backup support for the CEO as needed  </li><li style="margin-bottom:0in">Prioritize competing demands, ensuring alignment with business priorities and executive focus areas  </li><li style="margin-bottom:0in">Prepare agendas, briefing materials, and follow-ups for key meetings and leadership discussions  </li></ul>Meeting & Event Coordination  <ul style="margin-top:0in"><li style="margin-bottom:0in">Coordinate internal and external meetings, to include leadership, board-related, and cross-functional sessions  </li><li style="margin-bottom:0in">Manage logistics end-to-end: scheduling, materials, catering, and on-site coordination  </li><li style="margin-bottom:0in">Prepare executives with relevant documents and context in advance </li><li style="margin-bottom:0in">Collaborate cross-functionally with internal departments to support business objectives and ensure seamless operations </li></ul>Travel & Expense Management  <ul style="margin-top:0in"><li style="margin-bottom:0in">Plan and manage detailed travel, including itineraries, accommodations, and transportation </li><li style="margin-bottom:0in">Handle expense reporting accurately and timely</li></ul>Communication & Stakeholder Management  <ul style="margin-top:0in"><li style="margin-bottom:0in">Serve as a point of contact for internal leaders and external partners on behalf of the President and CEO </li><li style="margin-bottom:0in">Manage sensitive communications with professionalism and urgency  </li><li style="margin-bottom:0in">Help streamline communication flow across leadership teams  </li></ul>Operational & Project Support  <ul style="margin-top:0in"><li style="margin-bottom:0in">Create and maintain executive-level PowerPoint presentations, reports, and business documents with strong attention to detail and professionalism</li><li style="margin-bottom:0in">Assist with special projects, cross-functional initiatives, and executive-level deliverables </li><li style="margin-bottom:0in">Manage and support the corporate goals process by coordinating meetings, discussion points, and key takeaways/action items</li><li style="margin-bottom:0in">Support invoice processing and administrative workflows as needed  </li></ul>Confidentiality & Executive Presence  <ul style="margin-top:0in"><li style="margin-bottom:0in">Handle highly sensitive and confidential information with discretion  </li><li style="margin-bottom:0in">Operate with strong judgment when engaging across all levels of the organization  </li></ul>Team & Culture Support  <ul style="margin-top:0in"><li style="margin-bottom:0in">Coordinate team communications, events, and key engagement moments  </li><li style="margin-bottom:0in">Help drive organization and structure within the executive team </li></ul>

Qualifications:
<ul><li>5+ years of experience supporting senior executives, preferably at the C-level (CEO, President, EVP, etc.) </li><li>Proven ability to thrive in a fast-paced, high-pressure corporate environment </li><li>Exceptional multitasking, organizational, and time-management skills </li><li>Strong sense of urgency with the ability to pivot quickly and re-prioritize competing demands </li><li>Self-starter with the ability to work independently and proactively </li><li>Excellent written and verbal communication skills </li><li>Strong problem-solving abilities and attention to detail </li><li>Ability to maintain professionalism and composure under pressure </li><li> High level of discretion, confidentiality, and executive maturity </li><li>Advanced proficiency in PowerPoint and other Microsoft Office Suite programs </li><li>Comfortable leveraging AI tools and technology to improve efficiency, organization, communication, and workflow management </li><li>Experience working with BI tools, reporting platforms, and executive-level business data preferred.  </li><li>Quick learner with the ability to adapt to new systems, tools, technologies, and evolving business needs </li></ul> The pay range reflects the potential base salary range for this role. Individual base pay is determined by various factors such as relevant experience and skills, and the scope and responsibilities of the position.

Pay Range:
$95,000 - $110,000

Spencer's and Spirit Halloween

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Executive Administrator UNAVAILABLE

Executive Assistant Acenda Health

Executive Assistant Macpower Digital Assets Edge Private Limited

Executive Administrator Spencer's and Spirit Halloween

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