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Our materials and technologies are required for the electric vehicle, green energy, consumer electronics, and defense industries, and our battery grade lithium and tech metals are needed for chipsets, semiconductors, and 5G. We have also developed the United States' first rare earth and critical minerals processing facility and we own the only scalable, sintered neo-magnet manufacturing system in the Western Hemisphere.

Executive AssistantWho we are:We are on a mission to become a leading supplier of critical materials that enable the green energy and technology revolution. Our materials and technologies are required for the electric vehicle, green energy, consumer electronics, and defense industries, and our battery grade lithium and tech metals are needed for chipsets, semiconductors, and 5G.We have a substantial interest in the Round Top, Heavy Rare Earth, Lithium and Critical Minerals deposit in West Texas. We have also developed the United States' first rare earth and critical minerals processing facility and we own the only scalable, sintered neo-magnet manufacturing system in the Western Hemisphere. By developing this fully integrated, US-based "mine-to-magnet" critical mineral supply chain, we are poised to become the leading domestic supplier to these industries.What you can expect:At USA Rare Earth, we are pioneers and problem solvers, technologists and team players. Together, we:Build Solutions : If our task was a simple one, it would already be done. We are creative and solution-oriented, and we think outside the box to solve important problems. We know that a range of expertise and technologies is needed for success, and we work across sectors and alongside customers to deliver world-class solutions in sustainable ways.Deliver Quality : When we do things, we do them well. We believe that top-tier quality leads to industry competitiveness and we hold ourselves to the highest quality standards. We move fast when executing, but safety, quality, and excellence always come first.Lead responsibly : We have a responsibility to the planet, our consumers, our country, and each other. We put safety at the center of all we do, take accountability for our actions, incorporate sustainable practices in our processes and act with the financial best interest of our investors and consumers in mind.Win Together : Establishing a rare earth magnet supply chain is a big undertaking - and getting there is a team effort. We communicate openly, work together and challenge each other in pursuit of our goals. With every step we take we learn and get better.Job Summary:We are seeking a highly organized and proactive Executive Assistant to support the SVP of Manufacturing at a dynamic and growing manufacturing organization.This role combines traditional executive support with a critical coordination function for onsite customer engagements. The position is responsible for optimizing executive effectiveness while ensuring the seamless planning and execution of high-visibility customer visits and internal operational interactions.The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing priorities in a fast-paced, plant-oriented environment.Key ResponsibilitiesExecutive Support<ul><li>Manage a complex executive calendar, aligning meetings with operational and strategic priorities</li><li>Coordinate meetings, including agendas, materials, and follow-up actions</li><li>Arrange domestic and international travel, including site visits and leadership engagements</li><li>Prepare presentations, reports, and briefing materials for operational and executive reviews</li><li>Track key deliverables and action items to support execution of manufacturing priorities</li></ul>Customer & Site Visit Coordination<ul><li>Lead end-to-end coordination of onsite customer visits, ensuring a professional, well-orchestrated experience</li><li>Develop detailed agendas and align internal stakeholders across manufacturing, engineering, EHS, and operations</li><li>Manage all visit logistics, including access, safety requirements, PPE, meeting space, and materials</li><li>Serve as a central coordination point during visits, ensuring smooth execution and schedule adherence</li><li>Capture outcomes and coordinate follow-up actions post-visit</li></ul>Cross-Functional Coordination<ul><li>Serve as a liaison between the SVP and internal stakeholders across manufacturing and corporate functions</li><li>Support planning and execution of plant visits, audits, and leadership meetings</li><li>Assist with onboarding coordination for key manufacturing personnel</li><li>Contribute to process improvements related to administrative and coordination activities</li></ul>Qualifications<ul><li>Bachelor's degree or equivalent experience required</li><li>5+ years of executive support experience, preferably at the C-suite level</li><li>Demonstrated experience coordinating high-visibility meetings or customer engagements</li><li>Strong organizational, project management, and communication skills</li><li>Ability to manage multiple priorities with professionalism and sound judgment</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and related tools</li><li>Ability to work onsite at the Stillwater manufacturing facility 2-3 days per week, with flexibility based on business needs</li><li>Ability to travel as needed (approximately 10% or less) to support site visits, leadership meetings, or customer engagements</li></ul>Work EnvironmentThe work environment will be a mix of a typical office environment, a manufacturing floor and a constru. Noise level: Normal office and lab noises.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills required of personnel so classified. The reporting relationship may not reflect the most recent changes to the corporate reporting structure.USA Rare Earth proudly supports Equal Employment OpportunitiesUSA Rare Earth's policy is to provide equal employment opportunities to all applicants and will provide reasonable accommodations according to applicable federal, state, and/or local laws.For assistance applying for employment through this site due to disability, please contact Human Resources, hr@usare.com (ht@usare.com) , to discuss reasonable accommodations.Department: Corporate

USA Rare Earth

Executive Assistant

Administrative Skills

Alternative Energy

Clean Technologies

Communication Skills

Cross-Functional

Detail Oriented

Executive Assistant Skills 

Green Business

Leadership

Logistics Management

Manage Agenda

Manufacturing

Manufacturing Systems

Microsoft Office

Mineral Processing

Multitasking

Onboarding

Operational Audit

Operational Strategy

Organizational Skills

Physical Demands

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Process Improvement

Project/Program Management

Quality Metrics

Safety Training

Safety/Work Safety

Supply Chain

Team Player

Willing to Travel

IRecruitee

Assist compliance committees with meeting scheduling, drafting letters, safe record keeping, scanning documents, taking minutes of meeting, or recording meetings, disseminate training documentation. Schedule service calls, car maintenance, and maintain adequate supply of office materials, business cards, signs and identification, equipment, refreshments for meetings, etc.

This position provides administrative assistance to leadership and all other office personnel in University Research Compliance (URC)Executive Administrative Assistant<ul><li>Provides administrative support to the Assistant Vice President for Research Compliance and other office personnel</li><li>Support and manage the day-to-day operation of the Assistant Vice President for Research Compliance, including his/her daily schedule</li><li>Secures appointments and schedule meetings with the University administration, faculty, staff, students, etc. on behalf of the Assistant Vice President for Research</li><li>Ensures administrative actions are completed appropriately and timely within the division of University Research Compliance.</li><li>Secure Assistant Vice President for Research signature for all needed documents and ensures delivery to necessary recipients</li><li>Provide hospitality measures within the URC office including guest relations</li><li>Copying/scanning/shredding of requested documents for Assistant Vice President for Research Compliance.</li></ul>General Office Support<ul><li>Serve as primary contact with other administrative offices, college research offices, and external constituencies in regards to administrators' calendars.</li><li>Maintaining the facility and vehicles for cleanliness and organization.</li><li>Schedule service calls, car maintenance, and maintain adequate supply of office materials, business cards, signs and identification, equipment, refreshments for meetings, etc.</li><li>Maintain a university purchasing card for small order purchases.</li><li>Assist URC staff with travel arrangements and reimbursements for all travel.</li><li>Maintain departmental records to include, but not limited to, emergency calling lists, departmental contact info, and division contact information.</li><li>Provide administrative support to a central administrative unit, to include complex calendar scheduling, scheduling meetings, managing.</li><li>Coordinate details of selected meetings for the office.</li><li>Maintain a high level of confidentiality and professionalism.</li><li>Assist with and organize activities and special projects as assigned.</li><li>Assist compliance committees with meeting scheduling, drafting letters, safe record keeping, scanning documents, taking minutes of meeting, or recording meetings, disseminate training documentation.</li></ul><h4>Required Qualifications</h4><ul><li>High School/GED (degree must be conferred on or before agreed upon start date)</li><li>Five years experience.Post-secondary education may substitute for years of required experience.</li><li>Skills, Proficiencies, and/or Knowledge:<ul><li>Independent and trustworthy person with the ability to handle confidential and sensitive information.</li><li>Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads.</li><li>Excellent written and verbal communication skills.</li><li>Proficient experience in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook.</li><li>Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through.</li><li>Proven ability to work independently.</li><li>Strong organization and prioritization skills.</li><li>Demonstrated ability to meet project deadlines.</li><li>Ability to anticipate needs, resourcefulness and responsiveness are essential.</li></ul></li></ul>

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Executive Assistant USA Rare Earth

Executive Administrative Assistant AS8154 The OSU/A&M System

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