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Job Description We're looking for an Office Manager/Executive Assistant to provide a broad range of administrative, executive support, and business operation services for Innovation & Partnerships Office (IPO) leadership and staff. Our missionspans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow.

YEAR

Company Description Join us and make YOUR mark on the World!Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability. Our missionspans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact. Job Description We're looking for an Office Manager/Executive Assistant to provide a broad range of administrative, executive support, and business operation services for Innovation & Partnerships Office (IPO) leadership and staff. Under limited direction, you will perform diverse and complex assignments requiring initiative, independent judgment, discretion, and follow-through in a fast-paced environment with frequent interruptions and competing priorities. You will serve as a key point of contact for the office and coordinate activities involving internal and external stakeholders in support of partnership, agreement, and intellectual property functions. This position may offer a hybrid schedule, which includes the flexibility to work from home one or moredays per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization.This position will be filled at eitherlevel based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level. You will<ul><li>Coordinate office business and administrative processes, interpret and apply established procedures, and identify and resolve routine to moderately complex administrative issues. </li><li>Manage and coordinate complex calendars and commitments for the IPO Director, independently determining priorities, resolving scheduling conflicts, and ensuring alignment with office and organizational needs. </li><li>Serve as a primary administrative point of contact for the office, assessing and responding to inquiries, determining appropriate actions, gathering and disseminating information, and ensuring timely follow-up and resolution of administrative matters. </li><li>Identify opportunities to improve administrative processes, tools, and workflows to enhance office efficiency and effectiveness. </li><li>Initiate, format, proofread, edit, and finalize a variety of documents and communications, including correspondence, memoranda, itineraries, agendas, reports, presentations, forms, and other business materials that may be sensitive or time-critical. </li><li>Coordinate domestic and international travel arrangements and itineraries; prepare and process related expense, reimbursement, payment, membership, and clearance transfer requests. </li><li>Organize and execute internal meetings, external visits, workshops, and special events, including scheduling, attendee coordination, agenda preparation, room arrangements, badging, tours, hospitality, information distribution, and day-of logistics. </li><li>Track, prioritize, and coordinate a variety of office actions and requests, ensuring accuracy, timeliness, and compliance with applicable policies and procedures. </li><li>Review and maintain office records, files, and shared administrative resources to ensure consistency and compliance with Laboratory requirements and established business practices. </li><li>Provide backup coverage and cross-team support to other Deputy Director for Science and Technology (DDST) administrative personnel as needed. </li><li>Perform other duties as assigned. </li></ul>Additional job responsibilities, at the A01.2 level<ul><li>Independently perform a full range of advanced and complex executive support assignments with minimal direction. </li><li>Coordinate high-visibility meetings, visits, and events involving senior leaders, external partners, and multi-organization participants. </li><li>Anticipate administrative needs, identifying issues in advance, and independently recommend and implement solutions. </li><li>Lead administrative projects, office process improvements, or special assignments. </li><li>Serve as a resource or mentor to other administrative staff. </li></ul> Qualifications <ul><li>Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.</li><li>Experience coordinating work activities and multi-faceted internal processes in a business, operational, scientific, or technical environment involving internal and external stakeholders. </li><li>Experience supporting and representing a manager. Experience representing an office or organization to diverse internal and external contacts. </li><li>Experience managing calendars, meetings, travel, and office logistics while balancing multiple priorities. </li><li>Experience preparing, editing, and finalizing business correspondence, reports, presentations, or related documentation. </li><li>Demonstrated organizational skills, attention to detail, flexibility, and ability to independently follow through on assignments. </li><li>Demonstrated effective verbal, written, and interpersonal communication skills. </li><li>Demonstrated judgment, tact, discretion, and ability to handle sensitive matters appropriately. </li><li>Demonstrated problem-solving skills and ability to anticipate, identify, and resolve administrative issues. </li><li>Advanced proficiency with Microsoft Office applications and experience using collaboration tools such as Microsoft Teams, Webex, OneDrive, and SharePoint. </li></ul>Additional qualifications at the A01.2 level<ul><li>Advanced experience providing administrative and executive support in a business, operational, scientific, or technical environment. </li><li>Advanced experience coordinating multiple work activities and multi-faceted administrative processes with minimal direction. </li><li>Advanced experience supporting managers or office leadership with complex calendars, high-visibility meetings, travel, and sensitive or time-critical matters. </li><li>Experience leading administrative projects, process improvements, or special office initiatives. </li><li>Demonstrated ability to research, interpret, and apply organizational policies and procedures to administrative activities. </li><li>Expert proficiency with Microsoft Office applications and strong working knowledge of collaboration and business systems used to support office operations. </li></ul>Qualifications We Desire<ul><li>Familiarity with LLNL policies, procedures, administrative practices, and business systems. </li><li>Knowledge of LLNL business applications and processes such as LEAP, TIME, EAM, LTRAIN, ePay, and Concur. </li><li>Experience supporting an organization involved in external partnerships, agreements, technology transfer, intellectual property, or related business activities. </li><li>Experience coordinating visits, events, or meetings involving outside organizations or senior stakeholders. </li><li>Associate degree in a related field. </li></ul>Pay Range$82,140 - $100,608 Annually for the A01.1 level $94,560 - $115,728 Annually for the A01.2 level This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. Additional Information #LI-Hybrid Position InformationThis is a Career Indefinite position, open to Lab employees and external candidates. Why Lawrence Livermore National Laboratory?<ul><li>Included in 2026Best Places to Work by Glassdoor! </li><li>FlexibleBenefits Package </li><li>401(k) </li><li>Relocation Assistance </li><li>Education Reimbursement Program </li><li>Flexible schedules (*depending on project needs) </li><li>Our values - visit </li></ul>Security ClearanceThis position requires a Department of Energy (DOE) Q-level clearance.If you are selected, wewill initiate a Federal background investigation to determine if youmeet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship. Pre-Employment Drug TestExternal applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor. Wireless and Medical DevicesPer the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the useand/or possession ofmobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area whereyou are not permitted to have a personal and/or laboratory mobile devicein your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices. Ifyou useamedical device, whichpairs with a mobile device,you must still follow the rules concerningthe mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities requireseparate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings. How to identify fake job advertisementsPlease be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond. To learn more about recruitment scams: Equal Employment OpportunityWe are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws. Reasonable AccommodationOur goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. CaliforniaPrivacy NoticeThe California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitlesjob applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

Lawrence Livermore National Laboratory

Office Manager/Executive Assistant - Innovation & Partnerships Office

Administrative Skills

Business Operations

Business Practices

Business Processes

Business Services

Business Solutions

Business Writing

Calendar Management

Communication Skills

DOE-Q (Top Secret Restricted Data)

Detail Oriented

Documentation

Editing

Establish Priorities

Event Management

Executive Assistant Skills 

Follow Through

Identify Issues

Intellectual Property (IP)

Interpersonal Skills

Leadership

Logistics

Maintain Compliance

Mentoring

Microsoft Office

Microsoft Product Family

Microsoft SharePoint

Multitasking

Office Management

Operational Support

Organizational Skills

Problem Solving Skills

Procedure Development

Process Improvement

Proofreading

Record Keeping

Regulatory Compliance

Reimbursement

Research Skills

Security Clearance

Time Management

Travel Planning

United States Citizen

WebEx

Willing to Travel

Writing Skills

IRecruitee

Paid Sick Days

Parking

Performance Bonus

Professional Development

401K

Subsidized Commuting

Employee Referral Program

Flexible Spending Accounts

Employee Events

Retirement / Pension Plans

Transportation Allowance

Vehicle Allowance

Work From Home

Merchandise Discounts

Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. Under general supervision by the program's President, oversee the day-to-day office operations of an active union serving almost one thousand faculty.

This position is an Executive Assistant level position. Under general supervision by the program's President, oversee the day-to-day office operations of an active union serving almost one thousand faculty. Serve members in a timely and professional manner. Work with union leadership and campus employees to carry out confidential tasks related to contractual matters. Assist in event planning and projects as needed. Work with general direction and minimal supervision. Must be able to prioritize projects to ensure deadlines are met and regular duties are accomplished. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: Required Skills & Experience • Customer service & public relations principles • Google Workspace & Microsoft Office (Docs, Outlook, Excel) • Adobe Express & Adobe Sign • Recordkeeping & office management practices • Strong organizational & timemanagement skills • Ability to interpret policies & union procedures • Sound judgment & independent decisionmaking • Basic bookkeeping/accounting support • Excellent written & verbal communication • Relationship building with internal/external stakeholders • Techsavvy: social media, Zoom, web tools • Event/meeting scheduling & minutetaking Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

We are a staffing agency helping individuals find jobs and employers fill open positions.
Based in Atlanta, Insight Global is a premier provider of employment and staffing solutions to Fortune 1000 customers across the United States and Canada. We provide long-term contract, short-term contract, temporary-to-permanent, direct placement, and enhanced staffing services. Insight Global specializes in placing contract job seekers into Information Technology, Accounting and Finance, Engineering (non-IT), and Government jobs.
Since our inception in 2001, we have experienced unprecedented growth within our industry, rapidly expanding from an Atlanta-based start-up to one of the most successful staffing firms in America.
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Insight Global

Part-Time Executive Assistant

Accounting

Adobe Product Family

Bookkeeping

Customer Support/Service

Dental Insurance

Microsoft Excel

Microsoft Outlook

Presentation/Verbal Skills

Public/Media/Press/Analyst Relations

Social Media

Vision Plan

OTHER

Facilitate badging for groups and individuals, as well as access processes and/or approvals in coordination with internal organizations such as the Foreign Visits and Assignments Office, Central Clearance, Security Awareness, Office of Investigative Services (OIS), Protective Force Division (PFD), and other Security Organization elements. North Wind Services (NWS) is actively seeking individuals who can contribute to national security within the science, technology, and engineering fields as part of our supplemental labor team at vital federal research and development installations supporting the Department of Energy.

Secretary III – Security Access Specialist (NWS 00886)North Wind Services (NWS) is actively seeking individuals who can contribute to national security within the science, technology, and engineering fields as part of our supplemental labor team at vital federal research and development installations supporting the Department of Energy. NWS has an established history of contributing to the success of their customer's mission. Available employment opportunities may range from administrative and logistical support to advanced technical positions. Qualified applicants must be a US citizen, at least 18 years of age, and able to meet pre-employment requirements including any required physicals, drug screen, and/or background investigation to satisfy clearance requirements from the Department of Energy. Successful candidates will be employees of NWS, a premier government contractor charged with employing highly-motivated and well-qualified personnel who can advance the missions of the Lawrence Livermore National Laboratory in Livermore, CA. Though employed by NWS, the employee will take day-to-day direction from technical personnel employed directly by the research laboratories. Pay, benefits, Human Resource, and Employment Management functions are provided by NWS. The Operations and Business Directorate has an opening in the Security Organization's Information and Personnel Security Division for a Secretary III - Security Access Specialist to work in the Badge Office Section of the Personnel Security Group. Under limited supervision, the successful candidate will be working in a team atmosphere requiring a great degree of flexibility, discretion, and tact in a demanding environment to facilitate access to Lawrence Livermore National Laboratory (LLNL). The successful candidate will perform a full range of moderately difficult task-oriented functions with multiple components with conflicting priorities, following standard policies and procedures. The successful candidate will solve problems of moderate scope and complexity, assists with the implementation of new techniques and procedures, and ensure compliance with established policies and procedures. This position requires a high level of  customer service experience in order to carry out duties in a manner corresponding with customer needs. The position requires interacting with all levels of personnel within the Laboratory as well as external to the Laboratory. The successful candidate reports to the Badge Office Section supervisor. The successful candidate will be required to pass various on-site training modules to pursue work assignments. This position requires full-time on-site presence due to the nature of the work.   Essential Duties - Collaborate with other Badge Office staff members to provide a high level of customer service to facilitate access to LLNL for employees, non-employees, and visitors. - Receive, review, and ensure accurate data entry on various types of badge and access requests. Verify appropriate authorization on requests for access; grant or deny access based on established criteria and update the access control system to enable or restrict access into limited and special limited areas. - Conduct face-to-face and/or electronic interactions with diverse customer base to gather and input data and ensure that appropriate badging and access approvals are in place prior to issuing badges. - Troubleshoot and resolve moderately complex security access control issues related to badge issuance with LLNL requesters, employees and visitors to the Laboratory. - Maintain accurate and detailed information in the badging database and other databases, used to process and issue badges for visitors and employees. - Facilitate badging for groups and individuals, as well as access processes and/or approvals in coordination with internal organizations such as the Foreign Visits and Assignments Office, Central Clearance, Security Awareness, Office of Investigative Services (OIS), Protective Force Division (PFD), and other Security Organization elements. - Serve as resource to individuals internal and external to the Laboratory on Department of Energy (DOE) and LLNL badging policies and procedures. - Perform all assignments in accordance with ES&H, security, and business practice requirements and policies.Marginal Duties - Provide assistance to other areas within the Personnel Security Division as needed. Essential Skills, Knowledge, and Abilities - Experience in a fast-paced, high-volume customer service environment utilizing effective customer service skills to maintain positive relationships with employees, clients and Laboratory service departments.  - Demonstrated ability to function effectively and collaboratively in a team environment and be self-motivated.  - Demonstrated verbal and written communication and interpersonal skills necessary to interact tactfully and effectively with a diverse group of personalities and disciplines and to maintain productive work relationships.  - Experience exercising a high degree of discretion, mature judgment, diplomacy and tact in handling issues of a sensitive nature.  - Demonstrated attention to detail with accurate typing and proofreading skills.  - Demonstrated ability to anticipate, identify, and resolve problems of moderate scope and complexity.  - Demonstrated prioritization and organization skills, and experience working in a multi-task environment of rapidly changing priorities, deadlines and frequent interruptions.  - Intermediate to advanced personal computer experience utilizing word processing software and intermediate to advanced administrative experience and skills. Desired Skills, Knowledge, and Abilities - Knowledge of Security Organization policies and procedures.  - Familiar with software applications such as MS Excel, FileMaker Pro and PowerPoint. Special Requirements Pre-Placement Medical Exam: A job-related pre-placement medical examination may be required.   Pre-employment drug test: External applicants selected for this position will be required to pass a post-offer, pre-employment drug test.  Anticipated Government Clearance Level: Q (position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing. North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave, and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline 1-208-528-8714 for assistance. North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.

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Office Manager/Executive Assistant - Innovation & Partnerships Office Lawrence Livermore National Laboratory

Part-Time Executive Assistant Insight Global

Secretary III – Security Access Specialist (NWS 00886) North Wind Group

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