Employee Referral Program

Employee Events

Military Leave

Paid Sick Days

Parking

Performance Bonus

Professional Development

UNKNOWN

FEED

This position supports the Group President, assists the Marketing Director with event coordination, and manages a range of office administration responsibilities. This role supports executive leadership and marketing initiatives while providing administrative assistance across multiple departments.

STS Component Solutions is hiring a part-time Executive Assistant in Palm City, Florida. This role supports executive leadership and marketing initiatives while providing administrative assistance across multiple departments. If you are organized, dependable, and comfortable managingconfidential projects in a fast-paced environment, we encourage you to apply. Position Summary The Executive Assistant provides clerical and administrative support to executive leadership and internal departments. This position supports the Group President, assists the Marketing Director with event coordination, and manages a range of office administration responsibilities. Educational Background & Experience <ul><li>High School Diploma required; college preferred </li><li>Knowledge of administrative and clerical procedures </li><li>Knowledge of computers and relevant software applications </li><li>Basic understanding of customer service principles and practices </li></ul>General Qualifications, Knowledge, Skills & Abilities <ul><li>Good verbal and written communication skills </li><li>Customer service oriented </li><li>Detail oriented with strong organizational skills </li><li>Reliable and dependable with the ability to work on confidential projects </li><li>Resourceful and able to work autonomously </li><li>Ability to take initiative and demonstrate follow-through </li><li>Comfortable multitasking and prioritizing in a fast-paced environment </li><li>Strong attention to detail, accuracy, and timeliness </li></ul>Nature of Work <ul><li>Provide clerical and administrative support to all departments as needed </li><li>Assist the Global Events Coordinator with events throughout the year </li><li>Support the Group President on various projects and tasks </li><li>Assist employees with planning and coordinating company travel </li></ul>General Responsibilities <ul><li>Prepare correspondence and documents </li><li>Receive and sort mail and deliveries </li><li>Organize conference and meeting room bookings </li><li>Monitor, maintain, and order office supplies </li><li>Support the organization on administrative projects and duties </li><li>Assist in coordinating business travel and conference registrations </li><li>Assist the Marketing Director with company events and conferences </li><li>Provide administrative support to the Group President </li><li>Oversee office projects across the organization </li><li>Coordinate and monitor facility maintenance </li><li>Perform other duties as assigned </li></ul>Desired Characteristics <ul><li>Excellent communication and organizational skills </li><li>Strong customer service skills </li><li>Strong follow-up and follow-through abilities </li><li>Ability to build and maintain effective working relationships </li><li>High level of attention to detail </li></ul> About STS Component Solutions STS Component Solutions is a global aircraft parts distribution company and a key division of STS Aviation Group. We provide OEM and PMA parts distribution services to commercial and military operators worldwide. Our team is committed to delivering reliable supply chain solutions that support safe and efficient aircraft operations. STS Component Solutions is an Equal Opportunity Employer. #IndeedSTS

STS Technical Services is a Top 100 Staffing Firm that’s partnered with some of the largest names in the aerospace, manufacturing, defense and industrial industries.
Our professional recruitment teams put talented individuals to work at client locations all over the world, and we have hundreds of exciting career opportunities for you to explore!

STS Technical Services

Executive Assistant (Part-Time)

Administrative Skills

Aviation Industry

Communication Skills

Computer Software

Conference Management

Conferences

Customer Support/Service

Detail Oriented

Distribution Services

Establish Priorities

Event Management

Executive Assistant Skills 

Facilities Management

Facilities and Maintenance

Follow Through

High School Diploma

Leadership

Mail Processing

Marketing

Military

Multitasking

OEM (Original Equipment Manufacturer)

Order Supplies

Organizational Skills

Plan Meetings

Prepare Correspondence

Presentation/Verbal Skills

Project Tracking

Supply Chain

Travel Industry

Travel Planning

Writing Skills

IRecruitee

We work with utilities across the country to solve our nation's energy infrastructure challenges, from designing new transmission and distribution systems, upgrading and managing installation of the latest smart meter technologies, and integrating renewable energy sources onto the grid. Founded in 1945, Pike is a leading provider of construction, repair and engineering services for electric and gas utilities, as well as telecommunications companies with a growing portfolio of turnkey renewable projects.

Job Description Position Summary As the Executive Assistant you will provide administrative support to the President of Pike Electric, LLC in addition to the Florida Division, and will report to the President. This job is on-site in Palm Beach Gardens, Florida. Essential Functions: <ul><li>Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, events, and travel arrangements. </li><li>Prepare and distribute meeting materials, such as agendas, minutes, and reports, ensuring accuracy. </li><li>Maintain confidentiality, discretion, professionalism and exercise sound judgment in handling sensitive information. </li><li>Oversee daily office operations to ensure an organized, efficient, and professional environment. </li><li>Order and maintain inventory of office supplies and ensure adequate stock levels. </li><li>Coordinate events, meetings, and team engagement initiatives. </li><li>Support onboarding logistics and general employee experience within the office. </li><li>Assist operations team with administrative needs such as maintaining and updating trackers, weekly/monthly reports, coordinating occasional travel arrangements, and processing invoices. </li><li>Collaborate cross-functionally to ensure alignment and timely execution of operational priorities </li><li>Demonstrated superior communication in both written and verbal forms, including the accurate use of grammar, composition, editing, and proofreading. </li><li>Proven ability to conduct daily business with a professional demeanor and commitment to diversity and equality. </li></ul>Minimum Requirements: <ul><li>Three (3) years of experience as an Executive Assistant or in a similar administrative role. </li><li>Advanced proficiency in Microsoft Office, including, Outlook, Word, PowerPoint and Excel (VLOOKUP, Pivot tables & charts). </li><li>Proven ability to thrive in a fast-paced environment while prioritizing tasks and managing multiple projects or deadlines. </li><li>Proven organizational and time-management abilities. </li><li>Experience with travel coordination and expense reporting. </li></ul>Physical Demands: While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands and fingers to handle, feel, or operate objects, tools or controls; reach with hands and arms. Work Environment: While performing the duties of this job, the employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work). The employee may be subject to one or more of the following atmospheric conditions that affect the respiratory system of the skin: fumes, odors, dust, mists, gases, or poor ventilation. Our Benefits: <ul><li>401(k) with company match </li><li>Life insurance, and short-term and long-term disability </li><li>Paid time off, paid holidays, and family and medical leave </li></ul> If this sounds like you, come join the PIKE family. About Us Founded in 1945, Pike is a leading provider of construction, repair and engineering services for electric and gas utilities, as well as telecommunications companies with a growing portfolio of turnkey renewable projects. We work with hundreds of utility clients across the country, and we continuously expand our offerings to supply our customers with the ideas, technology, experience, workforce and equipment to perform any job. "Essential" is the one word that sums up who we are, the work we do and what our people mean to us. Each of our employees plays a critical role in ensuring that infrastructure systems are up and running when people and businesses need them. Pike is a family-oriented workplace with a strong culture of safety, collaboration, innovation and exceptional customer service. Equal Employment Opportunity Pike Enterprises, LLC, is an equal opportunity employer. About the Team Electric We work with utilities across the country to solve our nation's energy infrastructure challenges, from designing new transmission and distribution systems, upgrading and managing installation of the latest smart meter technologies, and integrating renewable energy sources onto the grid.

Pike Corporation

Executive Assistant

Alternative Energy

Billing

Calendar Management

Construction

Cross-Functional

Diversity

Editing

Electrical Utility

Emerging Technology

Expense Reports

Inventory Management

Logistics

Maintenance - Electrical

Maintenance Services

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Onboarding

Physical Demands

Pivot Chart

Pivot Tables

Project/Program Management

Proofreading

Systems Administration/Management

Telecommunications Industry

Time Management

Vlookups

Hire Recruits

OTHER

This role is critical to the internal functioning of the business, handling essential administrative, HR, and operational tasks that allow the owner and team to stay focused on growth, projects, and execution. This is a hybrid role combining elements of executive support and office management, ideal for someone who enjoys bringing structure, organization, and clarity to a fast-growing environment.

<h2>Administrative Assistant</h2><h3>Luxury Landscape Architecture Firm</h3>Hybrid | Jupiter, FLSupport the Team. Protect the Process. Keep Operations Running Smoothly.M. Hudson Design is seeking a highly organized, dependable Administrative Assistant to support company operations and leadership. This role is critical to the internal functioning of the business, handling essential administrative, HR, and operational tasks that allow the owner and team to stay focused on growth, projects, and execution.This position is ideal for someone who is detail-oriented, discreet, and proactive, and who takes pride in managing behind-the-scenes responsibilities such as payroll support, HR administration, employee onboarding and offboarding, insurance renewals, and executive calendar and email management. This is a non-client-facing role focused entirely on internal systems, processes, and team support.<hr/><h2>About M.Hudson Design</h2>M. Hudson Design is a rapidly growing, high-end residential landscape design and construction management firm serving South Florida. With over 25 years of professional design experience, the company is known for delivering thoughtful, refined outdoor environments through strong leadership, clear processes, and disciplined execution.Our culture is built on core values that guide how we work internally and how we grow as a team: Communication, Empathy, Discipline, Greatness, Collaboration, Rightness, Simplicity, and Kindness.As we scale, we believe that strong systems, organized operations, and reliable internal support are essential. When the foundation is solid, our creative and leadership teams can focus on doing their best work and continuing to elevate the business. <hr/><h2>The Role</h2>As an Administrative Assistant, you will play a key role in managing the back end of the business while directly supporting the owner with calendar, email, and priority management. This is a hybrid role combining elements of executive support and office management, ideal for someone who enjoys bringing structure, organization, and clarity to a fast-growing environment.You will be entrusted with confidential information and responsible for coordinating internal processes that directly impact operational efficiency. As the company continues to grow, this role has the potential to evolve into a full-time Executive Assistant or senior administrative leadership position.This is a detail-driven role with meaningful responsibility and long-term growth potential. <hr/><h2>Key Responsibilities</h2><ul class="list-disc pl-8"><li>Manage the owner’s calendar, email, priorities, and internal scheduling to improve time management and focus</li><li>Support payroll administration, including hours tracking, documentation, and coordination with external payroll providers</li><li>Assist with basic HR responsibilities, including employee onboarding and offboarding, personnel records, and internal documentation</li><li>Manage insurance policies and renewals (general liability, workers’ compensation, auto, etc.) and maintain compliance records</li><li>Track and coordinate business license renewals, certifications, and required filings</li><li>Maintain organized digital filing systems for internal records, contracts, HR files, and operational documentation</li><li>Prepare internal reports, documents, and administrative materials as needed</li><li>Support leadership with day-to-day administrative, organizational, and operational tasks</li><li>Help improve internal systems, processes, and workflows as the company continues to grow</li></ul> <hr/><h2>Who This Role Is For</h2>This role is ideal for someone who:<ul class="list-disc pl-8"><li>Enjoys creating order and structure</li><li>Is proactive and anticipates needs</li><li>Communicates clearly and professionally</li><li>Thrives in a fast paced, detail oriented environment</li><li>Takes ownership and accountability seriously</li><li>Values kindness, teamwork, and consistency</li></ul><hr/><h2>Qualifications</h2><h3>Required</h3><ul class="list-disc pl-8"><li>Prior administrative or executive assistant experience</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>High attention to detail and follow through</li><li>Comfort with technology and learning new systems</li></ul><h3>Preferred</h3><ul class="list-disc pl-8"><li>Experience supporting sales or professional services teams</li><li>Familiarity with CRM or project management tools</li><li>Experience in design, construction, or luxury services environments</li><li>Proficiency in Microsoft Office and Google Workspace</li></ul><hr/><h2>Compensation and Benefits</h2>Competitive hourly or salaried compensation based on experience Health, dental, and vision insurance Paid time off Hybrid work flexibility- After 90 days Supportive and respectful team culture Opportunity for growth as the company scales<hr/><h2>Equal Opportunity Employer</h2>M. Hudson Design is committed to building a diverse and inclusive workplace. All qualified applicants are encouraged to apply.<hr/><h2>How to Apply</h2>If you are organized, dependable, and ready to support a high end design firm, complete the application on this page and submit all requested information.Thank you for your interest in M. Hudson Design.

M.Hudson Design, Inc.

Administrative Assistant/Office Manager

Construction Design

Construction Management

Customer Relations

Customer Relationship Management (CRM)

Design Services

Documentation

Email Management/Administration

Insurance

Maintain Compliance

Office Management

Operational Support

Operations Processes

Payroll Administration

Payroll Management

Process Management

Professional Services

Project Execution

Project Management Software

Record Keeping

Reporting Skills

Sales Support

System Operations

WorkWolf

Greets patients warmly and professionally, stating name and role, and clearly communicates each step of the care/interaction as appropriate Works collaboratively with colleagues and site management to ensure a positive experience and timely resolution for all patient interactions and inquiries whether in person, by phone or via electronic messaging. Demonstrates communication skills: using appropriate vocabulary and grammar when obtaining and conveying information to patients, physicians, nurses, and staff at various levels; in person, over the phone, in writing, and in electronically sent messages.

Position Summary: We have an exciting opportunity to join our team as a Secretary I - Intake/Scheduler (FGP) - Palm Beach Gardens, Florida. The Faculty Group Practice Sec I will perform a variety of front-end administrative tasks to support practice operations including greeting patients, answering calls, scheduling patient appointments and other administrative duties as needed.Job Responsibilities:<ul><li class="MsoListParagraphCxSpFirst">Schedules appointments for visits, treatments, and procedures. Reviews appointment confirmation responses and manages waitlists. Communicates to patients on upcoming scheduled visits, including instructions, preparation, and forms,</li><li class="MsoListParagraphCxSpMiddle">Obtains authorizations for services as needed. Answers calls and takes messages.  Addresses questions or routes messages to appropriate contact in a clear and timely manner. Handles faxes and mail.</li><li class="MsoListParagraphCxSpMiddle">Prepares standard letters and forms as needed.</li><li class="MsoListParagraphCxSpMiddle">Administrative Physician and Practice Support</li><li class="MsoListParagraphCxSpMiddle">Demonstrates knowledge of the organization's patient experience expectations and Service Standards and incorporates them in to the performance of duties.</li><li class="MsoListParagraphCxSpMiddle">Supports patient access activities (i.e. greets patients, collects information, answers questions, requests for assistance are directed to proper individual, etc.).</li><li class="MsoListParagraphCxSpMiddle">Answers phones and screens incoming calls. Provides information, take messages, or redirects calls to the appropriate person.</li><li class="MsoListParagraphCxSpMiddle">Maintains cooperative and professional relationships with physicians, nurses, and office staff.</li><li class="MsoListParagraphCxSpMiddle">Exercises skill in prioritizing assignments in order to complete work in a timely manner when there are changes in workload, assignments, pressures of deadlines, competitive requirements, and/or a heavy workload.</li><li class="MsoListParagraphCxSpMiddle">Demonstrates communication skills: using appropriate vocabulary and grammar when obtaining and conveying information to patients, physicians, nurses, and staff at various levels; in person, over the phone, in writing, and in electronically sent messages.</li><li class="MsoListParagraphCxSpMiddle">Participates in training staff in registration and office policies and responsibilities.</li><li class="MsoListParagraphCxSpMiddle">May assist, provide guidance and/or train less senior staff.</li><li class="MsoListParagraphCxSpMiddle">Reviews all assigned in-basket messages and patient emails before routing to the appropriate provider which includes staff messages, appointment notifications, etc.</li><li class="MsoListParagraphCxSpMiddle">Provides patients with non-clinical instructions for any upcoming appointments/procedures.</li><li class="MsoListParagraphCxSpMiddle">Promotes the use and sign-up of MyChart.</li><li class="MsoListParagraphCxSpMiddle">Follows scanning guidelines and best practices for importing outside documents- results, records, forms, etc. </li><li class="MsoListParagraphCxSpMiddle">Reviews the waitlist periodically and ensures patients are being called and offered appointments. </li><li class="MsoListParagraphCxSpMiddle">Responsible for rescheduling patients when physicians are out or blocking their schedules. </li><li class="MsoListParagraphCxSpMiddle">Organizes and distributes mail and faxes.</li><li class="MsoListParagraphCxSpMiddle">Has a general knowledge of the practice/physician specialty including conditions and treatments and scheduling scripts. </li><li class="MsoListParagraphCxSpMiddle">Manages the physician's calendars including creating and sending calendar invites.  </li><li class="MsoListParagraphCxSpMiddle">Releases medical records in accordance of HIPAA and FGP ROI procedures.</li><li class="MsoListParagraphCxSpMiddle">Documents disclosures in Epic and fulfills requests within a 10 day timeframe. </li><li class="MsoListParagraphCxSpMiddle">Processes incoming and outgoing documents via paper and electronic records.</li><li class="MsoListParagraphCxSpMiddle">Scans, uploads and forwards appropriate information within EPIC. </li><li class="MsoListParagraphCxSpMiddle">Completes forms legibly and accurately. Forwards areas requiring clinical information to LPN, RN or Licensed Provider.  </li><li class="MsoListParagraphCxSpMiddle">Secures appropriate signatures and forwards documents/forms to correct destination. </li><li class="MsoListParagraphCxSpMiddle">Follows up with the physician on any outstanding messages related to patient care.</li><li class="MsoListParagraphCxSpMiddle">Answers patient questions to ensure understanding and patient satisfaction, or refers them to more senior level staff. </li><li class="MsoListParagraphCxSpMiddle">Maintains confidentiality on matters to which they are privileged. Refers all questions/queries related to medical diagnosis or treatment to RN/provider. Refers Surgical and Infusion scheduling to Senior Medical Secretary.</li><li class="MsoListParagraphCxSpMiddle">Prepares routine memoranda letters, labels, routine manuscripts, correspondence and other documents as needed. </li><li class="MsoListParagraphCxSpMiddle">Reviews work for accuracy and completeness.  Receives prescription refill requests, locates requested prescription in EMR, and tasks RN, LPN, or Provider to evaluate, set up and/or process for renewal.</li><li class="MsoListParagraphCxSpMiddle">Communicates with pharmacies and patients to clarify prescription questions and/or concerns, related to patient demographic, insurance, and status information. Refers questions related to prescription information to RN/LPN/Provider.</li><li class="MsoListParagraphCxSpMiddle">Initiates and follows-up on pre-authorizations and appeals and arranges peer-to-peer communication when require. Responsible for Patient, Referral and Authorization work queues.  </li><li class="MsoListParagraphCxSpMiddle">Obtains and documents referrals received in EPIC.</li><li class="MsoListParagraphCxSpMiddle">Collaborates with other NYU Langone sites to ensure seamless continuation of care.</li><li class="MsoListParagraphCxSpMiddle">Remains current on latest best practices, policies and protocols (including workflow updates, FOCUS trainings, and job-related tasks).</li><li class="MsoListParagraphCxSpMiddle">Maintains cleanliness of both personal and patient space, including waiting areas and restocks supplies as needed. </li><li class="MsoListParagraphCxSpMiddle">Communicates with patients, providing all scheduling instructions, clarification, updates on status or changes and answering related questions for any upcoming appointments/procedures. Communicate with patients regarding status of referrals and/or authorization.</li><li class="MsoListParagraphCxSpLast">Assists with the completion of special projects, reports and activities. Ensures requested and related information is accurate and complete. Brings any problems or questions to supervisor attention. </li></ul>Patient Experience and Access<ul><li class="MsoListParagraphCxSpFirst">Serves as NYU Langone Health Faculty Group Practice Brand Ambassador by upholding the NYULH Mission, vision and values and promoting excellence in the patient experience, during every encounter. Drives consistency in every patient and colleague encounter by embodying the core principles of our FGP Service Strategy CARES (Connect, Align, Respond, Ensure, and Sign-Off)</li><li class="MsoListParagraphCxSpMiddle">Greets patients warmly and professionally, stating name and role, and clearly communicates each step of the care/interaction as appropriate Works collaboratively with colleagues and site management to ensure a positive experience and timely resolution for all patient interactions and inquiries whether in person, by phone or via electronic messaging.   Proactively anticipates patient needs, and participates in service recovery by applying the LEARN model (Listen, Empathize, Apologize, Resolve, Notify), and escalates to leadership as appropriate.</li><li class="MsoListParagraphCxSpMiddle">Shares ideas or any observed areas of opportunity, to improve patient experience and patient access, with appropriate leadership. (i.e. ways to optimize provider schedules, how to minimize delays, increase employee engagement, etc.)</li><li class="MsoListParagraphCxSpMiddle">Partners with Patient Access Center and Central Billing Office team members to support collaboration and promote positive patient experience.</li><li class="MsoListParagraphCxSpMiddle">Takes a proactive approach in ensuring that practice staff are fully versed in the Access Agreement gold standard principles.</li><li class="MsoListParagraphCxSpLast">Performs other related duties as needed by providers and supervisor.  </li></ul> Minimum Qualifications: To qualify you must have a High School Diploma. Excellent organizational, interpersonal and verbal and written communications skills and strong customer service orientation required. Basic knowledge of word processing, spreadsheet, database and Internet applications required. Light, accurate keyboarding skills required. Ability to complete multiple tasks efficiently and thrive in a team work environment which pursues a positive patient care experience.Preferred Qualifications: Preferred Qualifications:Intermediate knowledge of computer-based scheduling and appointment programs strongly preferred.Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone Florida provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Langone Florida is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online. View <a href="https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf" rel="nofollow">Know Your Rights: Workplace discrimination is illegal</a>." Required Skills Required Experience

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Writing Jobs in Stuart, FL

Executive Assistant (Part-Time) STS Technical Services

Executive Assistant Pike Corporation

Administrative Assistant/Office Manager M.Hudson Design, Inc.

Secretary I - Intake/Scheduler (FGP) - Palm Beach Gardens, Florida NYU Langone Health

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