UNKNOWN

FEED

Ability to: type/keyboard accurately at a rate of 40 net words per minute; as applicable to specific positions, take dictation at a rate of 80 words per minute; understand and interpret laws, ordinances, rules and regulations; plan, organize and carry out a broad range of secretarial functions; learn and effectively use word processing and other software applications; summarize and brief materials; deal tactfully and effectively with employees and the public; work harmoniously with others. These classes differ from the Clerk-Stenographer and Office Operations Assistant classes in that the Clerk-Stenographer and the Office Operations Assistant classes perform clerical work in support of an office function and may incidentally perform various secretarial tasks.

<h5>Job Title </h5><p>Secretarial Clerk </p><h5>Description </h5><p><strong>IMPORTANT: SR-14 (Appointment may be made at any rate within the salary range from $4,054, SR-14C to $4,221, SR-14D, per month at which appropriate qualified employees can be verified.)</strong> Provides secretarial, clerical and routine administrative services to the head of a division or office in a department or agency; may service a board or commission; may supervise lower level clerical staff; and performs other related duties as required. Distinguishing Characteristics: These classes include positions which involve the performance of secretarial services as a primary work assignment along with clerical and routine administrative services for the head of a division or office in a department or agency. Responsibilities may also include providing secretarial and clerical support services to a board or commission. These classes differ from the Clerk-Stenographer and Office Operations Assistant classes in that the Clerk-Stenographer and the Office Operations Assistant classes perform clerical work in support of an office function and may incidentally perform various secretarial tasks. Grade Level Standards: Grade I: This class is distinguished by its responsibility for providing secretarial services to the head of a division or office in a department or agency having moderately intense managerial functions and coordinative requirements by reason of the staff size and/or variety and diversity of functions. </p><h5>Examples of Duties </h5><p>The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position. </p><ul><li>Organizes and coordinates matters that require executive attention; </li><li>Searches files and assembles background materials and information for executive action or decisions; </li><li>Summarizes and briefs materials; </li><li>Gives information to the public or others based upon the knowledge of departmental functions, organization, regulations and the superior's thinking and attitude; </li><li>Reads incoming correspondence and other material, screens out those which can be disposed of personally or routed to other personnel for action; </li><li>Answers routine correspondence independently and writes letters from general oral and written instructions; </li><li>Keeps the supervisor's calendar and schedules and adjust appointments and conferences; </li><li>Arranges dates and places for meetings and notifies those who are to attend; </li><li>May take and transcribe dictation of letters, reports and other materials; </li><li>May attend board or commission meetings and take and transcribe minutes of proceedings; </li><li>May prepare agendas, notices and minutes of hearings and/or meetings for distribution; </li><li>Establishes and maintains files of confidential correspondence, reports, minutes and other materials; </li><li>May supervise clerical employees by scheduling, assigning and reviewing their work; </li><li>May keep records of expenditures and assist in budget preparation; </li><li>Performs other duties as assigned. </li></ul><h5>Minimum Qualification Requirements </h5><p>Training and Experience: A combination of education and experience substantially equivalent to graduation from high school including or supplemented by course work in typing or keyboarding and: Grade I: three (3) years of secretarial, stenographic or substantive clerical experience. License Requirement: A current typing or keyboarding proficiency certificate from an authorized agency with a minimum speed of 40 net words per minute must be presented at the time of filing. Possession of a valid motor vehicle driver's license (equivalent to State of Hawaii Type 3) as applicable to the position. Knowledge of: Business English/ spelling, arithmetic; general and special office practices and procedures as they relate to operations; the operation and operational maintenance of various office machines and equipment including a personal computer; secretarial principles and practices; principles and practices of supervision. Ability to: type/keyboard accurately at a rate of 40 net words per minute; as applicable to specific positions, take dictation at a rate of 80 words per minute; understand and interpret laws, ordinances, rules and regulations; plan, organize and carry out a broad range of secretarial functions; learn and effectively use word processing and other software applications; summarize and brief materials; deal tactfully and effectively with employees and the public; work harmoniously with others. Physical Requirement: Persons seeking appointment to a position in this class must meet health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light </p>

GovernmentJobs.com

Secretary I (SR-14)

Administrative Skills

Board Meeting

Budgeting

Calendar Management

Conferences

Customer Support/Service

Diversity

English Language

Equipment Maintenance/Repair

File Maintenance

Interpret Regulations

Meeting Minutes

Office Equipment

PC (Personal Computer) Systems

People Management

Record Keeping

Regulations

Stenography

Typing

Word Processing

Writing Skills

IRecruitee

FULL_TIME

YEAR

Alpha Excavation, founded in 2007 by Maui native Jason with just one piece of equipment, has grown into a full-service construction company specializing in Heavy Civil Construction, Water Well Drilling, Underground Utilities, Concrete, and Renewable Energy. Proactively coordinate and facilitate networking and engagement opportunities for the CEO locally, nationally, and internationally, maintaining strong connections within relevant industries and communities.

<p>Alpha Excavation, founded in 2007 by Maui native Jason with just one piece of equipment, has grown into a full-service construction company specializing in Heavy Civil Construction, Water Well Drilling, Underground Utilities, Concrete, and Renewable Energy. Known for exceptional production, quality, and customer service, Alpha Inc. has built a strong reputation as a dependable partner across Hawaiʻi. Committed to sustainability, we leverage cutting-edge technology and a collaborative approach to deliver customized, high-quality projects that meet diverse client needs. Beyond construction, we actively contribute to Hawaiʻi’s progress through renewable energy initiatives and critical infrastructure development.</p><p>The <b>Executive Assistant</b> will operate as a key partner to the CEO, providing seamless support in all aspects of their day-to-day activities. This role requires a sharp strategic mindset, exceptional organizational skills, and the ability to operate independently, anticipating the CEO’s needs and optimizing their time and impact. As the right hand to the CEO, you’ll ensure their focus remains on high-priority strategic initiatives by managing time, communications, and external relationships at an elite level.</p><p><b>What You’ll Do</b></p><ul><li>Act as the primary point of contact on behalf of the CEO, managing relationships with high-profile stakeholders and other executive-level contacts.</li><li>Oversee, prioritize, and respond when necessary to CEO’s emails with a tailored ranking system, ensuring critical communications receive prompt attention while filtering and delegating as appropriate.</li><li>Manage executive briefings, provide context and preparation materials for daily agendas, attend high-level meetings to capture and distribute actionable insights, and ensure follow-through on strategic decisions.</li><li>Maintain a strategic and organized calendar for the CEO, managing requests with precision and serving as a gatekeeper.</li><li>Arrange travel itineraries and high-profile event engagements, including accommodations, transport, and detailed agenda management to maximize productivity and visibility for the CEO.</li><li>Collaborate with the internal communications team to manage PR-related initiatives and press interactions.</li><li>Attach photos to all contacts with brief descriptions to facilitate recognition and relationship-building.</li><li>Take the lead on select projects, working cross-functionally with departments to track milestones and support timely completion.</li><li>Proactively coordinate and facilitate networking and engagement opportunities for the CEO locally, nationally, and internationally, maintaining strong connections within relevant industries and communities.</li><li>Maintain the highest level of confidentiality and discretion, particularly in sensitive, strategic, or personal matters related to the CEO and company operations.</li></ul><p><b>Who You Are</b></p><ul><li>Minimum of 5 years supporting C-suite executives, preferably a CEO.</li><li>Exceptional organizational, interpersonal, and communication skills; adept at multitasking and maintaining a high level of discretion and confidentiality.</li><li>Strong proficiency in email management systems, Microsoft Office Suite, Google Workspace, and task management tools.</li><li>Highly proactive, adaptable, and able to anticipate the needs of the CEO.</li><li>Professional, confident, and an excellent relationship builder.</li></ul><p><b>Benefits</b></p><ul><li>401(k) Plan with Employer Match: 100% match on contributions up to 3% of your salary.</li><li>Comprehensive Health Insurance: Includes medical, dental, and vision coverage.</li><li>Life Insurance: Short-term and long-term coverage to protect your family’s future.</li></ul><p>Powered by JazzHR</p>

Writing Jobs in Wailuku, HI

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Writing Jobs in Wailuku, HI

Secretary I (SR-14) GovernmentJobs.com

Sr Executive Assistant Zak Human Solutions

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