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This role is ideal for a professional who thrives in a fast-paced environment, enjoys managing complex projects, and wants to contribute to a mission-driven organization focused on improving patient outcomes nationwide. Shared Medical Services is a leading provider of mobile imaging services dedicated to delivering high-quality patient care and innovative healthcare solutions.

Contracts Executive AssistantLocation: Cottage Grove, WI Schedule: Full-Time, On-Site | Potential for hybrid after trainingJoin an Employee-Owned Healthcare Company Making a DifferenceShared Medical Services is seeking a highly organized and detail-oriented Contracts Executive Assistant to support our Legal and Corporate Compliance operations. This role is ideal for a professional who thrives in a fast-paced environment, enjoys managing complex projects, and wants to contribute to a mission-driven organization focused on improving patient outcomes nationwide.As an employee-owned company, every team member plays an important role in our continued success. We offer a collaborative culture, growth opportunities, and exceptional benefits designed to support both your professional and personal well-being.What You'll DoIn this role, you will support the organization’s legal, compliance, and contract administration functions across the full contract lifecycle.Responsibilities Include:<ul><li>Draft, review, and manage a variety of agreements including:
	<ul style="list-style-type:circle"><li>Service Agreements</li><li>Leases</li><li>Non-Disclosure Agreements (NDAs)</li><li>Business Associate Agreements (BAAs)</li><li>Proposals and addenda</li></ul></li><li>Maintain and update contract lifecycle management systems</li><li>Track contractual deadlines, obligations, renewals, and compliance milestones</li><li>Support corporate compliance activities and vendor management processes</li><li>Coordinate cross-departmental communication regarding new and ongoing business</li><li>Serve as a liaison between Legal, Corporate departments, and remote Sales teams</li><li>Assist Business Development with contract proposals and supporting documentation</li><li>Support Requests for Proposal (RFPs), bids, and reporting requirements</li><li>Maintain organized digital and physical contract records and files</li><li>Perform additional administrative and compliance-related duties as assigned</li></ul>What We're Looking ForQualifications:<ul><li>Bachelor’s degree in Business Administration, Legal Studies, Paralegal Studies, or related field — or equivalent experience</li><li>Experience supporting contracts, legal operations, compliance, or executive administration preferred</li></ul>Skills & Abilities:<ul><li>Strong proficiency with Microsoft Office applications including Word, Excel, Outlook, Access, and NetSuite</li><li>Familiarity with AI-assisted technologies and effective prompting practices</li><li>Exceptional organizational and project management abilities</li><li>Strong written and verbal communication skills</li><li>Ability to manage multiple priorities with accuracy and professionalism</li><li>High level of discretion, attention to detail, and confidentiality</li><li>Team-oriented mindset with the ability to work effectively across departments and leadership levels</li></ul>Why Join Shared Medical Services?We Offer a Competitive Benefits Package Including:<ul><li>Medical, Dental, and Vision Insurance</li><li>Company-Paid Life Insurance</li><li>Company-Paid Short-Term & Long-Term Disability</li><li>Flexible Spending Accounts (Medical & Dependent Care)</li><li>401(k) and Roth IRA with 4% Company Match</li><li>Employee Stock Ownership Plan (ESOP) — Become an Owner in the Company</li><li>Paid Time Off and Holidays</li><li>Opportunities for Professional Growth and Development</li></ul>About Shared Medical ServicesShared Medical Services is a leading provider of mobile imaging services dedicated to delivering high-quality patient care and innovative healthcare solutions. We believe our employees are our greatest asset, and as an employee-owned organization, we are committed to fostering a collaborative, supportive, and rewarding workplace.Apply today and become part of a company where your contributions truly matter.

Shared Medical Services

Contracts Executive Assistant

Administrative Skills

Artificial Intelligence (AI)

Backend as a Service (BaaS)

Business Administration

Business Development

Communication Skills

Contract Management

Contract Requirements

Corporate Compliance

Detail Oriented

Documentation

Equipment Maintenance/Repair

Executive Assistant Skills 

Flexible Spending Accounts

Healthcare

Leadership

Legal

Microsoft Access Database

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft Word

Multitasking

NetSuite

New Drug Application

Non-Disclosures

Organizational Skills

Paralegal

Patient Care

Presentation/Verbal Skills

Project/Program Management

Request for Proposals (RFP)

Sales

Team Player

Time Management

Vendor/Supplier Management

Writing Skills

clearcompany

Compensation: • Salary Range: $50,000 – $60,000 • Paid Time Off (PTO) • Learning & Development Opportunities Responsibilities: • Serve as the operational right hand to the agent, managing day-to-day business activities and ensuring nothing falls through the cracks. You'll be in charge of managing schedules, making meeting arrangements, organizing our database, and making sure administrative tasksin the office run smoothly.

YEAR

Are you interested in a versatile role with leadership opportunities? We're hiring a professional and proactive executive assistant to support our lead agent. You'll be in charge of managing schedules, making meeting arrangements, organizing our database, and making sure administrative tasksin the office run smoothly. Applicants should love planning, organizing, and diving into new challenges! This position is built around three core pillars: database management, marketing, and operations. We are looking for someone who is solutions-oriented, takes ownership, and consistently goes above and beyond. Someone who understands that great systems are a competitive advantage, not just a checklist. Compensation: • Salary Range: $50,000 – $60,000 • Paid Time Off (PTO) • Learning & Development Opportunities Responsibilities: • Serve as the operational right hand to the agent, managing day-to-day business activities and ensuring nothing falls through the cracks. • Protect the agent's time by handling administrative, operational, and occasional personal support so the agent can stay focused on revenue-generating activities. • Deliver an exceptional client experience by managing communication, follow-up, and support throughout every stage of the client journey. • Own and maintain the CRM/database, including lead tracking, client records, follow-up management, and relationship-building touchpoints. • Coordinate and execute marketing initiatives across social media, events, print campaigns, and client engagement efforts while maintaining a consistent brand presence. • Oversee showing and field operations, including scheduling, communication, coordination with showing partners, and ensuring a seamless client experience. • Support transaction and business operations by managing contracts, timelines, reporting, expense tracking, and communication through closing. • Build and improve systems, processes, and organizational structure to increase efficiency, scalability, and overall business performance. Qualifications: • Exceptional organizational skills with strong attention to detail and follow-through. • Proactive and resourceful mindset with the ability to anticipate needs and solve problems independently. • Tech-savvy, including comfort with CRM systems, social media platforms, and learning new tools quickly. • Ability to multitask, prioritize effectively, and thrive in a fast-paced, high-expectation environment. • Excellent written and verbal communication skills with a professional, client-focused approach. • High level of discretion, professionalism, and confidence working with strong personalities and sensitive information. • Passion for delivering exceptional customer service and building positive client relationships; real estate experience or licensing is a plus. Compensation: $50,000 - $60,000• Serve as the operational right hand to the agent, managing day-to-day business activities and ensuring nothing falls through the cracks. • Protect the agent's time by handling administrative, operational, and occasional personal support so the agent can stay focused on revenue-generating activities. • Deliver an exceptional client experience by managing communication, follow-up, and support throughout every stage of the client journey. • Own and maintain the CRM/database, including lead tracking, client records, follow-up management, and relationship-building touchpoints. • Coordinate and execute marketing initiatives across social media, events, print campaigns, and client engagement efforts while maintaining a consistent brand presence. • Oversee showing and field operations, including scheduling, communication, coordination with showing partners, and ensuring a seamless client experience. • Support transaction and business operations by managing contracts, timelines, reporting, expense tracking, and communication through closing. • Build and improve systems, processes, and organizational structure to increase efficiency, scalability, and overall business performance. Compensation: $50,000-$60,000 per year

Joanne DelPizzo – Homes Around Madison at Stark Company Realtors

Executive Assistant

Business Operations

Calendar Management

Campaigns

Customer Experience

Customer Relations

Customer Relationship Management (CRM)

Customer Relationship Management (CRM) Systems

Customer Support/Service

Database Administration

Database Marketing

Diving

Establish Priorities

Expense Reports

Expense Tracking

Follow Through

Licensing

Problem Solving Skills

Process Improvement

Real Estate

Schedule Development

Social Media

Social Media Marketing

IRecruitee

OTHER

BODYROK is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a senior leader with a primary focus on business operations, administrative execution, and organizational efficiency. You will play a critical role in ensuring day-to-day business priorities are executed seamlessly while supporting broader operational initiatives.

BODYROK Executive Assistant - Milwaukee/Madison, WI Company: BODYROK Location: WI (Madison/Milwaukee Area) Schedule: Full-time in Person Compensation: $80,000 annually, based on experience About the Role BODYROK is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a senior leader with a primary focus on business operations, administrative execution, and organizational efficiency. This role is ideal for a high-performing early-career professional who thrives in a fast-paced, entrepreneurial environment. You will play a critical role in ensuring day-to-day business priorities are executed seamlessly while supporting broader operational initiatives. What You’ll Do Business & Administrative Support (Primary Focus) <ul><li>Manage day-to-day administrative needs, including calls, follow-ups, and email correspondence </li><li>Organize and maintain inboxes to ensure clear communication and prioritization </li><li>Prepare, update, and manage spreadsheets and trackers (Excel/Google Sheets proficiency required) </li><li>Assist with financial organization, banking coordination, and expense tracking </li><li>Manage calendar and coordinate internal and external meetings </li><li>Set up and oversee Zoom meetings, agendas, and follow-up materials </li><li>Prepare documents, reports, and materials for meetings and ongoing projects </li><li>Support operational workflows, process tracking, and cross-functional coordination </li><li>Maintain organized digital systems and continuously improve efficiency across tasks </li></ul>Operations & Project Support <ul><li>Track key initiatives and ensure deadlines and priorities are met </li><li>Conduct research to support business decisions, vendors, and partnerships </li><li>Coordinate logistics across business priorities and special projects </li><li>Support light HR and administrative functions as needed </li><li>Assist in managing expenses, receipts, and reporting </li></ul>Secondary Support (As Needed) <ul><li>Coordinate select personal or household scheduling to ensure overall efficiency </li><li>Assist with vendor coordination and service appointments </li><li>Support occasional logistical needs related to the executive’s day-to-day operations </li></ul>Who You Are <ul><li>Highly organized with exceptional attention to detail </li><li>Proactive and able to anticipate needs </li><li>Strong communicator with the ability to manage multiple priorities </li><li>Comfortable working with spreadsheets, email, and scheduling tools </li><li>Discreet, trustworthy, and professional </li><li>Resourceful, solution-oriented, and execution-focused </li><li>Positive attitude with a strong willingness to take ownership </li></ul>Preferred Qualifications <ul><li>Bachelor’s degree or equivalent experience preferred </li><li>Strong proficiency in Excel or Google Sheets </li><li>Previous experience in an administrative, operations, or support role preferred </li><li>Interest in business operations, startups, or high-growth environments </li><li>Based in the Madison/Milwaukee Area </li></ul>Why This Role This is an opportunity to work closely with leadership in a high-growth environment, gaining direct exposure to business operations, financial coordination, and strategic execution. The role offers strong learning potential and the ability to develop into a long-term position with increasing responsibility. Flexible work from home options available.

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Contracts Executive Assistant Shared Medical Services

Executive Assistant Joanne DelPizzo – Homes Around Madison at Stark Company Realtors

BODYROK Executive Assistant - Hartland, WI BODYROK

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