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This role serves as a trusted partner to the executive team, managing priorities, communications, scheduling, and confidential business matters while helping ensure smooth execution of executive and organizational initiatives. Serve as a key administrative resource for the CEO in supporting family business and shareholder meetings, including meeting planning, preparation of materials, stakeholder communications, record retention, and follow-up on action items.

<div><h3>Description</h3></div><div>For more than 90 years, Standard Process Inc. has been a visionary leader in whole food nutrient solutions. Our whole food philosophy and mission to change lives extends far beyond our supplements to the very people we employ. This strong foundation has created an environment where our employees are seen as members of our family and are given the tools and resources to succeed, both personally and professionally.<h3>Position Overview</h3>Under the direction of the President & CEO of Standard Process, the Executive Administrative Assistant provides high-level administrative, organizational, and general support in a fast-paced manufacturing environment. This role serves as a trusted partner to the executive team, managing priorities, communications, scheduling, and confidential business matters while helping ensure smooth execution of executive and organizational initiatives.  This role directly supports the President & CEO along with the Vice President of Business Strategy.   The role indirectly supports all Vice Presidents where needed.<h3>Essential Functions</h3><ul><li>Manage complex calendars, meetings, travel, appointments, and other priorities for the President & CEO and Vice President of Business Strategy.</li><li>Provide high-level administrative and organizational support to executive leadership while assisting Vice Presidents as needed.</li><li>Coordinate and prepare for executive meetings, leadership meetings, board-related activities, and strategic planning sessions.</li><li>Screen, prioritize, and manage incoming communications, requests, and correspondence with professionalism and discretion.</li><li>Prepare reports, presentations, agendas, meeting materials, executive summaries, and other business documents for executive leadership.</li><li>Provide comprehensive administrative and logistical support to the CEO, including coordination of select personal and business-related matters to ensure efficient management of priorities and schedules.</li><li>Serve as a key administrative resource for the CEO in supporting family business and shareholder meetings, including meeting planning, preparation of materials, stakeholder communications, record retention, and follow-up on action items.</li><li>Draft and edit professional correspondence, communications, announcements, and presentation materials on behalf of executive leadership.</li><li>Track action items, deadlines, and other initiatives to ensure timely completion of commitments and deliverables.</li><li>Serve as a key liaison between executive leadership and internal/external stakeholders, including board members, customers, suppliers, and employees.</li><li>Coordinate communication across executive leadership, operations, manufacturing sites, and corporate functions to ensure effective information flow.</li><li>Build and maintain strong working relationships across all levels of the organization while exercising sound judgment and confidentiality.</li><li>Assist in preparing materials and coordinating logistics for customer visits, leadership presentations, executive events, and company functions.</li><li>Arrange and coordinate domestic and international travel, including itineraries, accommodations, transportation, and expense reporting.</li><li>Maintain confidential files, contracts, executive records, and sensitive business information with a high degree of discretion and accuracy.</li><li>Support planning and logistics for board meetings, leadership offsites, company events, and other executive-level activities.</li><li>Conduct research, gather data, and compile information to support executive decision-making and organizational initiatives.</li><li>Assist with coordinating executive projects, cross-functional initiatives, and organizational priorities in a fast-paced manufacturing environment.</li><li>Manage the donations budget and coordinate donation requests, including tracking approvals, communications, and related documentation.</li><li>Independently manage office priorities and administrative responsibilities with minimal supervision while adapting to shifting business needs.</li></ul><h3>Qualifications</h3>Education:<ul><li>Bachelor’s degree preferred</li></ul>Experience:<ul><li>5–10+ years of executive administrative support experience, preferably supporting C-level executives</li><li>Experience in manufacturing, industrial, or privately held organizations strongly preferred</li><li>Experience managing executive schedules and appointments</li><li>Experience handling travel coordination</li></ul>Specialized Knowledge and Skills:<ul><li>Exceptional organizational and time management skills.</li><li>Strong written and verbal communication abilities.</li><li>High level of professionalism, diplomacy, and confidentiality.</li><li>Ability to prioritize multiple responsibilities in a dynamic environment.</li><li>Strong attention to detail and follow-through.</li><li>Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).</li><li>Ability to work independently and anticipate executive needs.</li><li>Strong interpersonal skills and ability to interact confidently with senior leaders and external partners.</li></ul>Necessary Competencies:<ul><li>Executive Presence</li><li>Communication</li><li>Confidentiality & Discretion</li><li>Organizational Excellence</li><li>Problem Solving</li><li>Prioritization & Time Management</li><li>Adaptability</li><li>Relationship Building</li></ul><h3>Benefits Package</h3>We offer a comprehensive and competitive benefit package, which includes:<ul><li>Competitive salary and annual incentive program</li><li>Comprehensive health care and flexible benefit plan, including pet insurance</li><li>Company-matched 401(k) plan</li><li>Profit sharing plan</li><li>On-site childcare with highly accredited curriculum</li><li>Platinum WELCOA award-winning wellness program, including:
<ul><li>On-site 24x7 fitness center</li><li>Whole food court</li><li>On-site chiropractic care</li><li>On-site massage therapist</li><li>Personal trainer</li><li>Daily fitness classes</li><li>On-site life coach</li><li>$450 monthly Standard Process supplement allowance</li></ul></li><li>Paid vacation and holiday time</li><li>Educational assistance</li><li>Company hosted outings and events</li><li>Strong community involvement</li></ul>Apply today and become part of the Standard Process family!<h6>Standard Process understands the importance of diversity and believes in providing equal employment opportunity for all employees and applicants for employment.  Accordingly, all personnel decisions, including but not limited to hiring, compensation, promotions, training, benefits, termination, or other terms and conditions of employment, are made without regard to age, race, creed, color, disability, veteran status, marital status, sex, national origin, ancestry, arrest or conviction record, sexual preference, genetic information, or any other legally protected characteristic in accordance with law.</h6></div>

Standard Process Inc.

Executive Assistant

Administrative Skills

Board Meeting

Budget Management

Business Strategy

Business Support

C-Level Management

Calendar Management

Chiropractic

Coaching

Communication Skills

Cross-Functional

Data Collection

Decision Support

Detail Oriented

Documentation

Establish Priorities

Executive Assistant Skills 

Expense Reports

File Maintenance

Fitness

Follow Through

Funding

Interpersonal Skills

Leadership

Logistics

Manufacturing

Materials Planning

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Project/Program Coordination

Reporting Skills

Research Skills

Schedule Development

Strategic Planning

Time Management

Training/Teaching

Travel Planning

Willing to Travel

Writing Skills

OTHER

BODYROK is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a senior leader with a primary focus on business operations, administrative execution, and organizational efficiency. You will play a critical role in ensuring day-to-day business priorities are executed seamlessly while supporting broader operational initiatives.

YEAR

BODYROK Executive Assistant - Milwaukee/Madison, WI Company: BODYROK Location: WI (Madison/Milwaukee Area) Schedule: Full-time in Person Compensation: $80,000 annually, based on experience About the Role BODYROK is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a senior leader with a primary focus on business operations, administrative execution, and organizational efficiency. This role is ideal for a high-performing early-career professional who thrives in a fast-paced, entrepreneurial environment. You will play a critical role in ensuring day-to-day business priorities are executed seamlessly while supporting broader operational initiatives. What You’ll Do Business & Administrative Support (Primary Focus) <ul><li>Manage day-to-day administrative needs, including calls, follow-ups, and email correspondence </li><li>Organize and maintain inboxes to ensure clear communication and prioritization </li><li>Prepare, update, and manage spreadsheets and trackers (Excel/Google Sheets proficiency required) </li><li>Assist with financial organization, banking coordination, and expense tracking </li><li>Manage calendar and coordinate internal and external meetings </li><li>Set up and oversee Zoom meetings, agendas, and follow-up materials </li><li>Prepare documents, reports, and materials for meetings and ongoing projects </li><li>Support operational workflows, process tracking, and cross-functional coordination </li><li>Maintain organized digital systems and continuously improve efficiency across tasks </li></ul>Operations & Project Support <ul><li>Track key initiatives and ensure deadlines and priorities are met </li><li>Conduct research to support business decisions, vendors, and partnerships </li><li>Coordinate logistics across business priorities and special projects </li><li>Support light HR and administrative functions as needed </li><li>Assist in managing expenses, receipts, and reporting </li></ul>Secondary Support (As Needed) <ul><li>Coordinate select personal or household scheduling to ensure overall efficiency </li><li>Assist with vendor coordination and service appointments </li><li>Support occasional logistical needs related to the executive’s day-to-day operations </li></ul>Who You Are <ul><li>Highly organized with exceptional attention to detail </li><li>Proactive and able to anticipate needs </li><li>Strong communicator with the ability to manage multiple priorities </li><li>Comfortable working with spreadsheets, email, and scheduling tools </li><li>Discreet, trustworthy, and professional </li><li>Resourceful, solution-oriented, and execution-focused </li><li>Positive attitude with a strong willingness to take ownership </li></ul>Preferred Qualifications <ul><li>Bachelor’s degree or equivalent experience preferred </li><li>Strong proficiency in Excel or Google Sheets </li><li>Previous experience in an administrative, operations, or support role preferred </li><li>Interest in business operations, startups, or high-growth environments </li><li>Based in the Madison/Milwaukee Area </li></ul>Why This Role This is an opportunity to work closely with leadership in a high-growth environment, gaining direct exposure to business operations, financial coordination, and strategic execution. The role offers strong learning potential and the ability to develop into a long-term position with increasing responsibility. Flexible work from home options available.

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Executive Assistant Standard Process Inc.

BODYROK Executive Assistant - Hartland, WI BODYROK

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