["Document Clerk","Document Clerk"]

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Document Clerk

Contract: Riverside, California, US

Salary Range: 28.00 - 35.00 | Per Hour

Job Code: 370506

End Date: 2026-08-23
Days Left: 23 days, 3 hours left

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Job Title: Document/Records Clerk

Location: Riverside, CA 92501

Duration: 6 months

Pay Range: $28/hr - $35/hr

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, (paid time , paid sick and safe time , hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable)

Assignment

• The team supports a portfolio of transportation and infrastructure projects, including planning, environmental clearance, design, and construction activities. Work is performed in a collaborative, in-office environment alongside the client, ensuring alignment with project requirements, standards, and procedures.
• The Document Controls Team is responsible for managing project records throughout their lifecycle, including document intake, organization, distribution, storage, retrieval, and archiving within the Electronic Document Management System (EDMS).
• The team ensures that project documentation is accurate, accessible, and maintained in accordance with established standards, retention policies, and audit requirements.
• As part of an ongoing records management initiative, the team is undertaking a focused effort to review, verify, and digitize archived project documentation to ensure completeness, quality, and compliance.

Position Summary

• The Temporary Administrative Specialist will support a focused records management initiative involving the review, verification, and digitization of archived project files.
• This role is responsible for ensuring physical project records are accurately captured, organized, and maintained within the organization's Electronic Document Management System (EDMS), Laserfiche, and shared platforms such as SharePoint.
• This is a task-driven assignment requiring strong attention to detail, organization, and the ability to perform repetitive, quality-focused document review work with minimal supervision.

Key Responsibilities

Physical Archives/EDMS

• Retrieve and track assigned archival boxes using a shared tracking system
• Perform inventory and categorization of physical project records
• Will require lifting of archive boxes up to 50lb
• Verify that all documents exist the agency's EDMS or associated digital storage (hard drives/CDs)
• Conduct page-by-page quality reviews to ensure:
• • Completeness of records
  • Legibility and proper orientation
  • No missing, cut-off, or distorted content
• Identify gaps, missing records, or quality issues in digital files
• Scan physical documents or pages that are missing from the EDMS
• Upload and correctly index documents into Laserfiche
• Maintain accurate tracking of work status, issues, and resolutions in Excel
• Coordinate retrieval of supplemental digital records (e.g., external hard drives) when needed
• Prepare boxes for final disposition (retention or shredding) once review is complete
• Communicate progress and completion status to project lead
• Perform other administrative and project-related tasks as assigned by supervisor

Digital File Organization / As-Built Support

• Review and organize digital project files in SharePoint and network folders
• Clean up and standardize folder structures for consistency and ease of access
• Create and maintain centralized folders for key deliverables, including As-Builts
• Locate and consolidate project records stored across multiple platform locations
• Apply consistent file naming and organization standards
• Coordinate with project teams to locate missing or incomplete records
• Perform other administrative and project-related tasks as assigned by supervisor

Deliverables / Assignment Focus

• Complete verification of assigned archival boxes
• Ensure all records are:
• • Digitized
  • Accurate and complete
  • Properly stored in EDMS or hard drive
• Maintain a fully updated tracking log documenting progress and issue resolution
• Prepare materials for final disposition in accordance with retention procedures
• Support implementation of a centralized As-Built document library, ensuring records are complete, organized, and easily accessible

Required Qualifications

• 2+ years of administrative, records management, or document control experience
• Experience working with electronic document management systems (EDMS)
• Strong proficiency in MS Excel and MS Office
• Exceptional attention to detail and accuracy
• Ability to review large volumes of documents systematically and consistently
• Strong organizational and time-management skills
• Effective written and verbal communication skills
• Ability to work independently with minimal oversight

Preferred Qualifications

• Experience with Laserfiche, agency's electronic document management system
• Background in engineering, construction, or project-based document environments
• Familiarity with archive management or records audits

Work Environment

• Primarily office-based with physical handling of archive boxes and documents
• Will require lifting of up to 50lb archive boxes
• Repetitive, detail-oriented work requiring sustained focus

Job Requirement

• Documentation
• Record
• Document Management System
• EDMS

Reach Out to a Recruiter

• Recruiter
• Email
• Phone
• SHAKTHIKANNAN KONAR
• shakthikannan.konar@collabera.com
• 9737345512

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