26 - Superintendent Office Coordinator

26 - Superintendent Office Coordinator JobID: 11463 Position Type: Support Staff/Superintendent Office CoordinatorDate Posted: 11/11/2026Location: Administrative Service Center Closing Date: 11/17/2026 Additional Information: Show/HideIt is essential that all employees of Pueblo School District 60 understand our mission is to provide a high-quality education that assures each student the knowledge, skills, and dispositions to lead a life of purpose and impact. Employees support the community and thrive in connecting with our students by embracing the core values of the district, which state:We believe that the success of every student is our most important commitment.We believe that collaboration and engagement with our community, parents, staff, and students are essential to our success.We believe that we must act with integrity, celebrate diversity, and promote equity.We believe that each individual must be treated with dignity and respect.We believe that the social and emotional well being of our students is as important as their academic needs.We believe that it is our responsibility to provide a safe, positive, and supportive environment for our students and staffWe believe that our community heritage, traditions, and history should inform our response to future student and district needs.As we embrace these values and consider their impact, we will achieve our vision of being a high performing school district that inspires community confidence. Each employee plays a part, and that contribution should bring us closer to helping each student achieve their dreams. Job Title: Superintendent Office Coordinator Work Year: 220 daysDepartment: Superintendent's OfficeReports To: Superintendent of Pueblo School District 60Salary Range: APT Salary Schedule Column ABenefits: Fringe Benefits based on Schedule C BenefitsStatus: FLSA Status: Exempt SUMMARY OF FUNCTIONS:The Superintendent Office Coordinator provides high-level administrative and operational leadership in support of the Superintendent. Serving as a strategic partner and confidential advisor, the Coordinator exercises discretion and independent judgment in managing projects, analyzing information, and making recommendations that impact district operations. Key responsibilities include developing and overseeing administrative systems that ensure the efficiency and compliance of the Superintendent's office, preparing legal and policy-related documentation, and monitoring budget activities to support district priorities. The role requires independent decision-making in handling complex inquiries, resolving complaints, and managing sensitive and confidential matters on behalf of the Superintendent. The Office Coordinator also liaises with district leadership, staff, and external stakeholders to align office operations with organizational goals. Strong analytical, organizational, and communication skills are essential, as the position plays a critical role in advancing the effectiveness of district leadership.QUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. REQUIRED:Any combination of education, training, and/or experience equivalent to: AA Degree in Business Administration or related field, and five (5) years of progressively responsible administrative assistant experience supporting executive level managementEmployee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human ResourcesMust be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary PREFERRED:Bachelor's Degree in Business Administration, Public Administration, or related fieldDemonstrated experience in budget preparation, monitoring, and reportingExperience drafting and editing policy documents, reports, or presentations for executive audiencesProven ability to manage projects independently, including coordinating cross-departmental initiatives.Thorough knowledge of and experience with district and school operations and organization with working knowledge of the functions of other departments SKILLS AND KNOWLEDGE:Knowledge of principles and practices of executive-level administrative management, including project coordination, budget monitoring, and policy supportKnowledge of organization, functions, and operations of a public school district or comparable large organizationKnowledge of applicable federal, state, and local laws, regulations, and procedures related to education administration, personnel, records management, and confidentiality (e.g. FERPA)Knowledge of methods and techniques of preparing complex reports, correspondence, agendas, and presentations for executive audiencesKnowledge of Office management systems, including advanced proficiency with Microsoft Office Suite, Google WorkspaceSkills in exercising discretion and independent judgement on sensitive and confidential mattersExcellent written and verbal communication skills with the ability to prepare executive-level correspondence and presentationsStrong analytical skills for interpreting data, identifying trends, and preparing recommendations.Skills in problem-solving, conflict resolution, and responding to complaints or inquiries with professionalism and diplomacyAbility to maintain highly complex and complicated records, prepare reports, and ensure strict confidentialityAbility to adapt quickly to shifting priorities and emerging issues while maintaining accuracy and attention to detailsDemonstrate an excellent work attitude, with willingness to take responsibility for project completion and implementing initiative in reaching organization goalsAbility to anticipate executive needs and proactively manage priorities to support organizational goalsAbility to utilize interpersonal skills using tact, patience, and courtesy to maintain a professional and friendly environmentAbility to work independently with minimal supervision while exercising initiative, judgement, and accountabilityAbility to effectively handle multiple tasks simultaneously while maintaining accuracy and composure despite deadlines or time constraintsESSENTIAL JOB DUTIES AND RESPONSIBILITIES:The following statements of duties and responsibilities are intended to describe the general nature and level or work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position. This organization believes that every individual makes a significant contribution to our success. That contribution should not be limited to assigned responsibilities. Therefore, this position description is designed to define primary duties, qualifications and job scope but should not limit the incumbent nor the organization to the work identified. It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of the District's/department's goals. Actual duties, responsibilities, frequency, and percentages may vary depending upon building assignments and other factors.Serve as the Superintendent's chief administrative coordinator, exercising discretion and independent judgment in managing office operations, prioritizing issues requiring executive attention, and ensuring the Superintendent's time and focus align with district priorities.Manage the flow of communication and information on behalf of the Superintendent, analyzing inquiries and concerns, resolving matters independently when appropriate, and determining which require executive or leadership-level involvement.Research, compile, and analyze information related to district programs, policy issues, and operational initiatives; prepare executive-level reports, presentations, and recommendations to support decision-making.Coordinate preparation of contracts, legal documentation, inter-district agreements, and other sensitive records, ensuring compliance with district policy and regulatory requirements.Oversee and maintain the Superintendent's office budget, including tracking expenditures, monitoring fiscal activity, and preparing budgetary reports and forecasts.Plan, organize, perform, and evaluate administrative processes to improve efficiency, effectiveness, and compliance within the Superintendent's office, including communications and other staff; recommend and implement procedural enhancements.Act as liaison between the Superintendent and district leadership, school staff, community stakeholders, and external partners, representing the Superintendent's office with professionalism and diplomacy.Draft correspondence, reports, and communications on behalf of the Superintendent, independently responding to inquiries when appropriate and ensuring the Superintendent is fully briefed on emerging issues.Coordinate and manage logistics for Superintendent-led initiatives, special projects, conferences, and retreats, including strategic planning and professional development activities.Maintain and safeguard confidential information relating to personnel, legal matters, labor relations, and district operations.Anticipate organizational needs, emerging issues, and potential challenges, and proactively develop strategies or materials to support the Superintendent in addressing them.NON-ESSENTIAL DUTIES:Perform any and all other duties as assigned by the Superintendent or designee The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS:While performing the duties of this job, the employee is required to stand; walk; sit; use hands and fingers to handle or feel. The work requires the use of telephone and using fingers to operate computer keyboards. The employee is continually hearing and speaking to exchange information. The employee is required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. In a 9-hour workday, this job requires: R Rarely (Less than .5 hr per day) O Occasionally (.5 2.5 hrs per day) F Frequently (2.5 6 hrs per day) C Continually (6 9 hrs per day) NA Not Applicable Physical Requirements SittingContinuallyStationary StandingOccasionallyWalking (level surface)FrequentlyWalking (uneven surface)OccasionallyCrawlingNot ApplicableCrouching (bend at knees)OccasionallyStooping (bend at waist)OccasionallyTwisting (knees/waist/neck)OccasionallyTurn/PivotOccasionallyClimbing (stairs)RarelyClimbing (ladder)RarelyReaching overheadFrequentlyReaching extensionFrequentlyRepetitive use armsFrequentlyRepetitive use wristsFrequentlyRepetitive use hands graspingFrequentlyRepetitive use hands squeezingOccasionallyFine manipulationContinuallyUsing foot controlNot Applicable*Pushing/Pulling Maximum weight: 50 lbs.OccasionallyLifting Maximum weight: 50 lbs.OccasionallyCarrying Maximum weight: 50 lbs.Occasionally WORKING CONDITIONS:The noise level in the work environment is usually moderate. The work is performed in a typical office environment.Instructions for Applying: All applicants interested in and qualified for the posted position must submit an online application. Applications that are incomplete and/or not submitted will not be forwarded to the hiring administrator for review. The following will need to be uploaded with the application: current cover letter for the posted position; current resume; copy of transcripts conferring required degree; three current letters of reference (one of which must be from your current supervisor) and any other materials requested on the application. Please note: If hired, a new hire packet will be emailed and must be completed prior to processing. Fingerprints will be required for all employees of Pueblo School District 60 prior to your processing date. Pueblo School District No. 60 does not discriminate on the basis of race, creed, color, sex, sexual orientation, gender identity/expression, marital status, national origin, religion, ancestry, age, disability, need for special education services, genetic information, pregnancy or childbirth status, or other status protected by law in admission, access to, treatment or employment in its educational programs or activities. Additionally, a lack of English language skills is not a barrier to admission or participation in activities. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of Student Support Services, Andrew Burns, andrew.burns@pueblod60.org, Title IX Coordinator/Compliance Officer for complaints. This individual can be located at 315 West 11th Street, Pueblo, Colorado 81003, (719) 549-7100. Inquiries about Title IX can be directed to Pueblo School District No. 60's Title IX Coordinator/Compliance Officer named herein; the Assistant Secretary for Civil Rights of the Department of Education at (800) 421-3481, OCR@ed.gov; or both. Complaint procedures have been established for students, parents, employees, and members of the public. (Policy AC, AC-R-1, AC-R-2, AC-E-1, AC-E-2, AC-E-3). Si tiene alguna pregunta sobre esta información, por favor llame a la escuela de su niño.