Accounts Payable / Accounts Receivable Specialist

Job Title: Accounts Payable / Accounts Receivable Specialist
Department: Accounting
Reports To: Controller / Office Manager

Position Summary

The Accounts Payable / Accounts Receivable Specialist is responsible for managing vendor payments, customer receivables, account reconciliations, and other accounting functions to ensure accurate and timely financial transactions. This position requires strong attention to detail, organizational skills, and the ability to work effectively in a fast-paced environment.

Essential Duties and Responsibilities

Accounts Payable

• Process and enter vendor invoices accurately and timely.
• Match invoices to purchase orders and supporting documentation.
• Verify approvals and account coding before payment processing.
• Prepare and process check runs and electronic payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records and required documentation.
• Respond to vendor inquiries regarding invoices and payments.
• Assist with month-end closing activities.

Accounts Receivable

• Process customer payments, deposits, and account adjustments.
• Monitor outstanding receivables and follow up on past-due accounts.
• Reconcile customer accounts and investigate discrepancies.
• Maintain accurate customer account records.
• Assist with collection efforts and payment arrangements.
• Prepare and verify daily deposits.
• Support internal departments with account-related questions.
• Assist with month-end receivable reconciliations.

General Accounting Responsibilities

• Maintain organized accounting records and supporting documentation.
• Assist with account reconciliations and audit requests.
• Support month-end and year-end closing processes.
• Ensure compliance with established accounting procedures and internal controls.
• Work with multiple departments to resolve accounting issues.
• Maintain confidentiality of financial and employee information.
• Perform additional duties as assigned.

Qualifications

• High school diploma or GED required; associate degree in Accounting, Finance, or a related field preferred.
• Previous accounts payable, accounts receivable, bookkeeping, or accounting experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with accounting software and computerized accounting systems preferred.
• Strong communication and problem-solving abilities.
• Ability to work independently and manage multiple priorities.

Physical Requirements

• Ability to sit, stand, and work at a computer for extended periods.
• Ability to occasionally lift and carry up to 20 pounds.
• Ability to communicate effectively in person, by phone, and electronically.

Benefits

• Competitive compensation
• Health, dental, and vision insurance
• Paid time off
• Retirement savings plan
• Opportunities for growth and advancement

Equal Opportunity Employer