Academic Writing, Administrative Skills, Calendar Management, Conferences, Database Administration, Defibrillator, Educational Administration, Emergency Response, Equipment Maintenance/Repair, Event Management, Executive Assistant Skills , Healthcare Reimbursement, Mail Processing, Medications, Needs Assessment, Office Management, Organizational Skills, Prescription Drugs, Protective Services, Record Keeping, Secondary School, Training/Teaching, University/School Policies, Writing Skills
Divine Savior Holy Angels High School (DSHA) is a Catholic college preparatory high school for young women that excels at developing the whole person. Sponsored by the Sisters of the Divine Savior and grounded in their mission to make known the goodness and kindness of Jesus Christ, we develop our students into capable young women of faith, heart and intellect who accept the gospel call to live lives that will make a difference.
We are proud to announce that we were recognized as one of the 2025 Top Workplaces to work in Milwaukee and invite applications from highly motivated and qualified individuals for this role.
Job Title:
Academic Administrative Assistant
Compensation:
We offer a competitive hourly wage approximately $21-$31 per hour based on experience, plus a generous benefits package, including but not limited to health, dental, and vision insurance, tuition discount, education reimbursement, generous paid time off package, 403(b) retirement plan match, etc.
Job Start-End Date:
As soon as possible
Application Closing Date:
This posting will remain active until the position is filled.
Work Hours:
Work hours are 8:00 a.m. - 4:30 p.m. Monday-Friday, occasional evenings for events, or as otherwise assigned.
Job Summary:
The Academic Administrative Assistant is the assistant to the Academic Dean and Dean of Student Affairs provides a wide variety of project based, administrative, event planning, office management and clerical support. This position also interacts extensively with the internal and external community on a daily basis. In this role, the Academic Administrative Assistant is a key ambassador for DSHA and is essential in the daily running of DSHA and long-term planning.
This is a regular full-time 100% FTE, non-exempt, year-round position.
How to Apply:
Interested individuals must complete the online application at www.dsha.info/careers and include resume, cover letter, three professional references, and salary expectations. Visit www.dsha.info to learn more about Divine Savior Holy Angels High School. Only applicants to be interviewed will be contacted.
Responsibilities/Essential Duties:
- Creates a safe and welcoming atmosphere for all outside guests and students and staff.
- Provides administrative support to the DSHA the Academic Dean and Dean of Student Affairs. Maintains all their calendars, record keeping and daily scheduling.
- Assumes responsibility for various projects as delegated by the Executive Assistant to the President and Principal, Academic Dean, and Dean of student affairs: Maintains website calendar, Safeguarding All Gods Children coordinator, Maintains all Archdiocese database reports annually.
- Takes lead role in coordination and hospitality for a number of DSHA functions, including parent teacher conferences, in-services, check in day, Honors Nights, TSC faculty meetings, teacher appreciation week, Back to school Night, Professional Development days, and other school-based initiatives.
- Coordinates and schedules all bus transportation for school days and field trips for faculty, campus ministry and current students. Maintains data bases for MPS, Menomonee Falls School District, Hamilton School District and Elmbrook School District.
- Responsible for maintenance of the TSC mailroom.
- Assists the Executive to the President and Principal with Baccalaureate/Graduation planning and implementing.
- Lead or backup for the security card access system which includes keycards, door programming and bell system
- Prepares and updates a variety of materials to include handbooks, resource guides and calendars, the school directory, and the master schedule.
- Prepares the mail for the DSHA.
- Assists the academic administration with agendas and communication for the Curriculum, Instruction, and Assessment Committee and other committees.
- Compose correspondence for the academic administration to edit and approve as assigned.
- Coordinates with the Sister's of Divine Savior (SDS) Community House to reserve space for specific functions.
- Regular, predictable attendance.
- Completes other duties as assigned.
Security
- Provides for campus security by allowing visitors to sign in and directing them as necessary to the correct person or department in accordance with our safety and security plan.
- Responds to the security system, ensuring that all entrants have identified themselves and stated their business in accordance with our safety and security plan.
- Manages the parking pass permits/system. Maintains all databases for current drivers and works with security officer for daily lot checks and emergency situations.
- Provides support to security which includes reviewing past camera footage, communication through walkie talkies, monitoring cameras during the school day, and overall security needs.
- Secures the main office at the end of the day.
Medical
- Admits students to the student health room and assists with the determination of student needs. Calls parents or emergency numbers as needed.
- Dispense non-prescribed medications in accordance with school policy.
- Provides support as part of the Emergency Response team.
- Maintains all AED machines at DSHA and SDS reception area.