Academic Affairs Assistant

Posting Details

Posting Detail Information

Student Requisition Number 2027121STP Job Title Academic Affairs Assistant Number of Positions Available 5 Funded by Federal Workstudy only No Description of Job Duties and Responsibilities

Position Overview

The Finish What You Started program is an initiative designed to engage former students with the opportunity to obtain their undergraduate degree from Fairmont State University. Through a review of academic records and supporting documentation, the program seeks to identify individuals who may be eligible for degree completion.

Academic Affairs is seeking detail-oriented, motivated student workers to support this initiative. The Academic Affairs Assistant will play an important role in researching academic histories, organizing former student records, and identifying former students who may benefit from alternative pathways to degree completion. This position provides a meaningful opportunity to contribute to student success while gaining valuable professional experience in research, higher education administration, and data-informed decision-making.

Key Responsibilities

Academic Records Review and Research

• Review academic transcripts, student files, and supporting documentation to identify former students who may be candidates for degree completion.
• Organize and evaluate academic records to identify completed coursework, earned credits, and potential eligibility for the RBA program.
• Conduct online research using publicly available information to help determine whether former students may have completed an undergraduate degree at another institution.
• Document research findings and maintain accurate, organized records of potential candidates.

Program Support and Recommendations

• Categorize and prioritize student files based on established program criteria and degree completion potential.
• Prepare summaries of findings and provide preliminary recommendations to the RBA Coordinator for further review.
• Identify missing information or documentation that may require additional investigation.
• Assist with tracking program progress, maintaining spreadsheets, and preparing reports.
• Collaborate with Academic Affairs staff to support the overall implementation and success of the Finish What You Started initiative.

Confidentiality and Professionalism

• Maintain strict confidentiality when handling student academic records and personally identifiable information.
• Follow university policies and applicable FERPA requirements related to student privacy and data protection.
• Use approved university systems and procedures when reviewing, documenting, and sharing information.
• Exercise professionalism, sound judgment, and attention to detail when conducting research and preparing recommendations.

Minimum Qualifications

• Currently enrolled undergraduate student in good academic standing.
• Strong organizational skills and exceptional attention to detail.
• Ability to analyze information, identify patterns, and draw logical conclusions.
• Proficiency in Microsoft Excel, Word, and other Microsoft Office applications.
• Strong online research skills and ability to evaluate the reliability of publicly available information.
• Ability to work independently, manage multiple tasks, and meet deadlines.
• Demonstrated professionalism, discretion, and ability to handle confidential information responsibly.
• Interest in higher education administration, student success, research, or related fields.

Notes to Applicant

To apply for this position please visit https://www.fairmontstatejobs.com/postings/12123 and not to this posting. For questions about the position please contact Trish.DeNoon@fairmontstate.edu

Student Appointment Length Academic Year Base Hourly Rate $12 Quicklink for Posting https://www.fairmontstatejobs.com/postings/12128

Department/Supervision

Department Academic Affairs Employment Location Main Campus Position will report to (title) Executive Assistant to the Provost

Recruitment/Advertising

Anticipated Hire Date 11/16/2026 Job Posting Date 11/04/2026 Job Close Date

Supplemental Questions

Required fields are indicated with an asterisk (*).