Academic Coordinator

Position Title:

Academic Coordinator

Position Type:

Regular

About the Role:

To provide administrative support for the department chair/manager, faculty, and/or staff as well as manage the department office.

Academic and Student Support

• Provide administrative support for departmental academic programs and serve as a primary point of contact for students seeking information or assistance.
• Enter and maintain departmental course schedules and related academic information.
• Coordinate onsite and online examinations for the BSN program using designated testing software and systems.
• Support BSN clinical activities by coordinating clinical badging, electronic health record access, required documentation, and related student access needs.
• Assist students with routine questions and concerns and coordinate with appropriate University offices to support resolution of student issues.

Accreditation, Assessment and Reporting

• Compile, maintain, and organize departmental data and documentation for accreditation, assessment, program review, and other reporting requirements.
• Assist Department Chairs/Manager and faculty with preparation and maintenance of accreditation and assessment materials.
• Maintain accurate departmental records and supporting documentation.

Departmental and Administrative Coordination

• Provide administrative support to the Department Chairs/Manager, including calendar management, meeting coordination, preparation of materials, correspondence, and meeting minutes.
• Coordinate departmental events, meetings, and other activities.
• Maintain confidential student, personnel, and departmental records and correspondence.
• Serve as a liaison with other University departments and communicate effectively with students, faculty, staff, clinical partners, and members of the public.
• Maintain departmental webpages and assist with the department's social media presence.
• Coordinate maintenance of office equipment, supplies, and other departmental needs.

Budget, Purchasing and Travel Support

• Coordinate departmental budget activities, including monitoring expenditures, reconciling transactions, tracking fiscal needs, processing transfers and deposits, and assisting with accounts payable and receivable activities.
• Track expenditures and anticipated needs for laboratory supplies, equipment, student employment, and other departmental activities.
• Coordinate departmental purchasing and maintain appropriate documentation.
• Prepare and process departmental travel requests and expense reports.

Student Employment and Personnel Support

• Coordinate the hiring and administrative processing of departmental student employees.
• Assist with coordinating student worker assignments and departmental staffing needs.
• Process and maintain personnel-related paperwork and records while ensuring appropriate confidentiality.

Other Responsibilities

• Maintain knowledge of relevant University processes, procedures, systems, and deadlines necessary to support departmental operations.
• Perform other duties and special projects consistent with the responsibilities of the position.

Minimum Qualifications

• Bachelor's degree and 2 years of relevant experience.
• Experience providing administrative or academic program support.
• Strong organizational skills with the ability to coordinate multiple priorities and meet deadlines.
• Strong attention to detail and demonstrated ability to maintain accurate records and data.
• Effective written, verbal, and interpersonal communication skills.
• Ability to work effectively with students, faculty, staff, and other internal and external constituencies.
• Ability to appropriately handle confidential and sensitive information.
• Proficiency with Microsoft Office and the ability to learn University administrative and academic systems.

Preferred Qualifications

• Experience in higher education or an academic environment.
• Experience supporting academic programs, accreditation, assessment, or student services.
• Experience with budget administration, purchasing, academic scheduling, or student employment processes.
• Experience supporting nursing, health professions, or clinical education programs.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

• Must be proficient in Microsoft (MS) Office Functions, especially MS Word and Excel.
• Must have excellent communication skills.
• Strong understanding of financial and budgeting processes.
• Commitment to work effectively in informal and formal teams with individuals from various backgrounds to promote and foster an inclusive, supportive working environment.
• Previous experience with Workday and SAP preferred, but not required.

Posted Salary:

Minimum $19.04/hr

Work Environment & Physical Demands:

Indoor desk work