Academic Program Manager - Virtual Exchange & Global Learning - (Temp)

Academic Program Manager- Virtual Exchange & Global Learning (TEMP)

Institute of International Business- Robinson College of Business

Georgia State University

Georgia State University's J. Mack Robinson College of Business is located in the heart of Atlanta, a global city with a diverse international business ecosystem. The university is expanding its global footprint through partnerships and collaborative learning opportunities worldwide.

Robinson is seeking an Academic Program Manager- Virtual Exchange & Global Learning to coordinate activities supported by the Aspen Institute/Stevens Initiative grant, Entrepreneurship and Innovation for Impact, and related global learning programs.

WHAT MAKES GSU A GREAT PLACE?

• A knowledge-sharing organization that works collaboratively with diverse partners.

• Professional development opportunities and mentorship.

• A collegial work environment.

• A growing international engagement portfolio of partnerships and signature programs.

WHAT WILL YOU DO:

The Academic Program Manager will coordinate the day-to-day implementation of virtual exchange and global learning initiatives and serve as the central operational contact for faculty, students, international partners, vendors, and university administrative offices. Working closely with the Principal Investigator (PI), the position will support program delivery, partner communication, student engagement, assessment, grant reporting, and financial administration.

DUTIES AND RESPONSIBILITIES INCLUDE:

• Coordinate planning, scheduling, delivery, and follow-up for Global Exchange Dialogues (GExD), including live Zoom sessions and asynchronous Padlet-based activities; manage registrations, communications, attendance, session materials, and participant support.

• Support course-based virtual exchange (VE) projects and related collaborative learning activities, working with faculty and staff across participating institutions to coordinate timelines, team formation, orientation, communications, and deliverables.

• Serve as a primary operational liaison with ESCA School of Management (Morocco), Nile University (Egypt), and South Mediterranean University/Mediterranean School of Business (Tunisia); maintain responsive communications, shared calendars, and action-item tracking.

• Coordinate special grant-supported initiatives, including the Global Innovation Challenge, faculty development activities, and expansion of virtual exchange to additional Georgia State units and University System of Georgia institutions, as assigned.

• Recruit or assist with selection, onboard, train, assign work to, and supervise graduate assistants; monitor workloads, deadlines, deliverables, and performance, including coordination with partner-institution assistants where appropriate.

• Maintain accurate program records, participant rosters, activity logs, partner contacts, schedules, assessment data, and supporting documentation; help administer surveys, organize student feedback, and track progress against grant targets.

• Compile quantitative and qualitative information and assist the PI in drafting semiannual progress reports, sponsor updates, program summaries, and other grant deliverables; support evidence collection and quality checks.

• Coordinate purchasing, vendor quotations, purchase requests, service agreements, invoices, and payment follow-up in accordance with Georgia State procurement, contracting, and sponsor requirements; liaise with authorized university offices for approvals.

• Maintain grant budget tracking worksheets, monitor expenditures and commitments against approved budget categories, reconcile records with university financial reports, flag discrepancies or timing risks, and assist with rebudget and extension documentation under PI and grants-office direction.

• Coordinate meetings, agendas, minutes, travel-related administration when needed, shared files, project calendars, and follow-up actions for the PI and collaborating teams.

• Work closely with Robinson International Engagement, the Office of International Initiatives, relevant teaching and learning units, grants administration, and other university partners to support program quality, continuity, and sustainability.

• Support evaluation, process improvement, and documentation of scalable models and resources for future virtual exchange and global learning activities.

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. Job duties and responsibilities may change at the discretion of the employee's direct supervisor.

Minimum Requirements:

• Master's degree in business or related fields, and at least two years of related experience, or an equivalent combination of education and experience, subject to Georgia State University classification requirements.

Preferred Requirements:

• Experience coordinating international education, virtual exchange, global learning, academic programs, or externally funded projects.

• Experience with grant administration, budget tracking, purchasing, vendor coordination, and institutional financial procedures.

• Experience supervising student employees or graduate assistants across multiple teams.

• Strong project management, organizational, written communication, interpersonal, and customer service skills.

• Attention to detail; ability to work independently, meet deadlines, and manage concurrent priorities.

• Proficiency in Microsoft Word, Excel, PowerPoint, Teams/Zoom, shared file systems, and online collaboration or survey platforms.

• Experience working with diverse international partners and across time zones.