SCOPE AND PURPOSE OF POSITION Responsible for assisting in the daily, weekly, & monthly accounting tasks of the company in accordance with GAAP. Performing accounts receivable and month-end close activities, variance and pricing analysis, maintaining pricing records, and assisting in financial reporting. TASKS OF THE POSITION - Daily cash application for all MAI locations (GLA, GSA, IA, NAA)
- Issue invoices to external customers
- Audit automated invoices in QAD
- Prepare and analyze AR aging for all external customers for all MAI companies. (No collection calls required)
- AR Projections for cash flow for all MAI customers. Intercompany invoicing between all MAI locations
- Audit and Analyze pricing and pricing discrepancies during cash application
- Positive Pay for all MAI Companies
- Issue International Wires
- Reconcile and audit retroactive pricing for Accounts Receivable & Accounts Payable
- Floor Stock Transactions
- Audit Scrap Transactions every month for Accounting Accuracy and proper approvals
- Audit UNP-RCT/UNP-ISS inventory transactions for Accounting Accuracy and proper approvals
- Accrue missing sales prices and pricing discrepancies
- Revalue and Reconcile Monthly Inventory Balances
- Accrue Missing inventory prices and pricing discrepancies
- Assist with daily Cash flows and report cash balances daily
- Bank Reconciliations for all MAI companies
- Assist in collaborating with plant management and others to create annual budget and quarterly forecasts
- Assist in maintaining cash flow forecast to predict working capital needs
- Month-end close for all A/R functions
- Prepare and enter journal entries related to pricing and accounts receivable
- Payroll Journal Entries
- Fixed Asset Depreciation Reconciliation
- Balance Sheet Reconciliations
- Cycle Count Audits
- Pricing backup
- Participate, and support 5S, Kaizen, Quick Hits, Six Sigma and other related Continuous Improvement events
- Other duties as assigned.
KNOWLEDGE/SKILLS/ABILITIES - General Accounting Knowledge
- Bachelor's Degree in Accounting or Finance preferred
- Be able to manage several tasks and projects at any given time
- Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Knowledge of QAD - MRP a plus but not required
- Attention to detail
- Accurate Data Entry Skills
- Must be able to research account codes and validate for accuracy
- Excellent Written and Oral Communication Skills
- Maintain an open line of communication
- Ability to work with Excel to analyze and interpret data and deliver reports on request
- Ability to find and resolve accounting issues
- Ability to meet and exceed deadlines.
- Follow all company policies, including ISO 9001 2008/ISO 14000 and QOS adherence (where applicable) and MAI Companies'
- Create accounting procedures that comply with the state laws for the company and aim at reducing the cost for the company
- Ability to interface with other departments as needed
JOB REQUIREMENTS - Safety apparel (PPE) and uniform mandatory.
- Must be able to continuously lift 30 to 75 lbs. and occasionally carry a distance of 30 to 50 feet.
- Work daily assigned shift to up to and including Saturdays, shutdown days, and holidays as required per the customer.
- Supervise and support all company policies including ISO 9001 2008/ISO 14000 and QOS adherence (where applicable) and MAI Companies' (GLA, GSA, IA) Associate Handbook and Safety Manual
- 80%/20% split between Finance/Accounting & Pricing
- Office/Desk work 95%
- 5% Production Environment
- 5% Travel required
- Critical Thinking
QUALIFICATION (EDUCATION / TRAINING) - Bachelor's Degree in accounting or finance
- Knowledge of general accounting procedures
- Knowledge of QAD a plus but not required
- 0-3 years of accounting experience
- Efficient 10-Key Ability
- Proficient Microsoft experience (Excel, PowerPoint)
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