Accountant & People Admin

Apply

Description

Location: Orlando, FL 32819

Type: Full-time | Onsite 5 days/week

Reports to: Controller

Compensation: $60,000 $70,000 based on experience

About the Opportunity

All In One Accounting is conducting this search on behalf of our client, a growing construction company based in Orlando, FL. Our client is building out their back-office function and looking for a hands-on Staff Accountant & People Ops Administrator to join their lean team of two reporting directly to the Controller.

This is a great opportunity for someone with 23 years of accounting experience who is ready to take real ownership, grow their skills across accounting and HR administration, and build toward a Controller-track career. Youll be a key part of bringing financial operations fully in-house and helping establish the processes and systems that support the companys continued growth.

What Youll Own (Accounting - 80%)

Accounts Payable + Vendor Management

Own AP intake and processing: coding, approvals, vendor communication, and documentation

Maintain clean vendor/subcontractor files and consistent controls

Build a predictable weekly AP rhythm and reduce fire drills

Payroll Support (ADP)

Coordinate payroll inputs and cutoffs (time, changes, deductions) for ~40 employees

Support payroll processing with ADP and resolve issues quickly and accurately

Track and process employee changes that impact payroll and benefits

Bank Feeds + Reconciliations (QBO)

Manage transaction hygiene: receipts, coding rules, approvals, and follow-ups

Monthly bank and credit card reconciliations with clean supporting schedules

Month-End Close Support

Execute close checklist items, supporting schedules, and reconciliations

Help produce timely month-end financials with fewer surprises

Construction Ops Finance Support (Procore + QBO)

Support job-costing workflow and ensure proper coding and visibility

Partner with Project Managers to keep cost data clean and actionable (training provided)

What Youll Own (HR Admin / People Ops - 20%)

This is operational HR administration, not HR strategy.

Onboarding logistics: paperwork, checklists, file setup, systems access, and first-week readiness

Offer letter and admin support: templates, e-sign, and document collection

Benefits and admin coordination: employee changes, enrollments, and vendor coordination

Maintain employee files, acknowledgements, compliance items, and key dates

Automation & Process Improvement

This role isnt just about maintaining the status quo our client wants someone who actively looks for ways to improve the work:

Standardize intake, naming conventions, and documentation

Create SOPs, checklists, and recurring task cadences (AP, payroll, close, onboarding)

Help improve reporting visibility across the team

Tech Stack

Payroll: ADP

Accounting: QuickBooks Online (QBO)

Operations/Job Costing: Procore (integrated with accounting workflow)

What Were Looking For

Required

23 years of accounting operations experience

Strong AP, reconciliations, and month-end support fundamentals

Experience supporting or coordinating payroll runs (ADP experience a plus)

High ownership, accuracy, and deadline discipline you close loops

Tech-forward: comfortable learning systems quickly

Strong communicator with vendors, colleagues, and leadership

Bachelors degree in accounting or a related field

Preferred

QBO experience (bank rules, recurring transactions, reporting)

Procore exposure or construction/job-costing familiarity

HR admin experience (onboarding or benefits coordination)

Experience documenting processes or improving workflows

What Success Looks Like (First 90 Days)

AP is predictable, clean, and current no vendor surprises

Payroll support runs smoothly with clean cutoffs and minimal corrections

Reconciliations are timely and month-end close stays on schedule

Onboarding is consistent and documented

You implement 23 workflow improvements that reduce manual work

Compensation & Growth

Salary: $60,000 $70,000 based on experience

Full benefits package

High visibility and real responsibility with a clear path into senior accounting or Controller-track work

Salary Description

$60,000 - $75,000