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Description
Location: Orlando, FL 32819
Type: Full-time | Onsite 5 days/week
Reports to: Controller
Compensation: $60,000 $70,000 based on experience
About the Opportunity
All In One Accounting is conducting this search on behalf of our client, a growing construction company based in Orlando, FL. Our client is building out their back-office function and looking for a hands-on Staff Accountant & People Ops Administrator to join their lean team of two reporting directly to the Controller.
This is a great opportunity for someone with 23 years of accounting experience who is ready to take real ownership, grow their skills across accounting and HR administration, and build toward a Controller-track career. Youll be a key part of bringing financial operations fully in-house and helping establish the processes and systems that support the companys continued growth.
What Youll Own (Accounting - 80%)
Accounts Payable + Vendor Management
Own AP intake and processing: coding, approvals, vendor communication, and documentation
Maintain clean vendor/subcontractor files and consistent controls
Build a predictable weekly AP rhythm and reduce fire drills
Payroll Support (ADP)
Coordinate payroll inputs and cutoffs (time, changes, deductions) for ~40 employees
Support payroll processing with ADP and resolve issues quickly and accurately
Track and process employee changes that impact payroll and benefits
Bank Feeds + Reconciliations (QBO)
Manage transaction hygiene: receipts, coding rules, approvals, and follow-ups
Monthly bank and credit card reconciliations with clean supporting schedules
Month-End Close Support
Execute close checklist items, supporting schedules, and reconciliations
Help produce timely month-end financials with fewer surprises
Construction Ops Finance Support (Procore + QBO)
Support job-costing workflow and ensure proper coding and visibility
Partner with Project Managers to keep cost data clean and actionable (training provided)
What Youll Own (HR Admin / People Ops - 20%)
This is operational HR administration, not HR strategy.
Onboarding logistics: paperwork, checklists, file setup, systems access, and first-week readiness
Offer letter and admin support: templates, e-sign, and document collection
Benefits and admin coordination: employee changes, enrollments, and vendor coordination
Maintain employee files, acknowledgements, compliance items, and key dates
Automation & Process Improvement
This role isnt just about maintaining the status quo our client wants someone who actively looks for ways to improve the work:
Standardize intake, naming conventions, and documentation
Create SOPs, checklists, and recurring task cadences (AP, payroll, close, onboarding)
Help improve reporting visibility across the team
Tech Stack
Payroll: ADP
Accounting: QuickBooks Online (QBO)
Operations/Job Costing: Procore (integrated with accounting workflow)
What Were Looking For
Required
23 years of accounting operations experience
Strong AP, reconciliations, and month-end support fundamentals
Experience supporting or coordinating payroll runs (ADP experience a plus)
High ownership, accuracy, and deadline discipline you close loops
Tech-forward: comfortable learning systems quickly
Strong communicator with vendors, colleagues, and leadership
Bachelors degree in accounting or a related field
Preferred
QBO experience (bank rules, recurring transactions, reporting)
Procore exposure or construction/job-costing familiarity
HR admin experience (onboarding or benefits coordination)
Experience documenting processes or improving workflows
What Success Looks Like (First 90 Days)
AP is predictable, clean, and current no vendor surprises
Payroll support runs smoothly with clean cutoffs and minimal corrections
Reconciliations are timely and month-end close stays on schedule
Onboarding is consistent and documented
You implement 23 workflow improvements that reduce manual work
Compensation & Growth
Salary: $60,000 $70,000 based on experience
Full benefits package
High visibility and real responsibility with a clear path into senior accounting or Controller-track work
Salary Description
$60,000 - $75,000