Position: Accounting Admin
Pay Rate: $23.00/hour
Location: Stockton, CA
Schedule: MondayFriday | 7:00 AM4:00 PM
Employment Type: Full-Time
Position Summary
We are seeking an organized, dependable, and detail-oriented Accounting Admin to support daily accounting and office operations. This position will assist with accounts payable, accounts receivable, billing, data entry, customer and vendor communication, and general administrative responsibilities while maintaining accurate and organized records.
The ideal candidate has previous administrative or accounting experience, strong attention to detail, and the ability to manage multiple responsibilities in a fast-paced office environment.
Duties and Responsibilities
Assist with Accounts Payable (AP) and Accounts Receivable (AR) functions.
Process invoices, payments, receipts, and other accounting documentation.
Perform accurate data entry and maintain financial, customer, and vendor records.
Assist with billing, collections, and account reconciliation.
Review accounting documentation for accuracy and identify missing or incorrect information.
Enter and update information in accounting and office systems.
Respond professionally to customer and vendor inquiries by phone and email.
Communicate with internal departments, customers, and vendors to research and resolve questions or discrepancies.
Maintain organized electronic and physical files, reports, and accounting documentation.
Assist with timekeeping, payroll documentation, and related administrative paperwork.
Prepare routine reports and assist with tracking outstanding items.
Support daily office operations and administrative tasks.
Maintain confidentiality when handling employee, customer, vendor, and financial information.
Assist with special projects and additional administrative or accounting responsibilities as assigned.
Qualifications
1+ year of administrative and/or accounting experience preferred.
Experience with AP/AR, billing, invoicing, collections, or data entry preferred.
Strong attention to detail and commitment to accuracy.
Excellent organizational and time-management skills.
Professional written and verbal communication skills.
Basic to intermediate proficiency with Microsoft Office, including Excel, Outlook, and Word.
Ability to accurately enter, review, and maintain financial and administrative records.
Ability to communicate professionally with customers, vendors, and internal departments.
Strong follow-through and problem-solving skills.
Ability to handle confidential information professionally.
Ability to prioritize multiple responsibilities and meet deadlines in a busy office environment.
Ability to work independently while effectively supporting a team.
Experience with accounting software such as QuickBooks is a plus.