ACCOUNTING ASSISTANT 2 - MINIMUM QUALIFICATIONS WAIVED

ACCOUNTING ASSISTANT 2 - MINIMUM QUALIFICATIONS WAIVED

Salary

$42,636.96 - $61,721.28 Annually

Location

Carson City

Job Type

Full-Time

Job Number

2026-04601

Department

ADMIN - DIVISION OF HUMAN RESOURCE MANAGEMENT

Opening Date

11/06/2026

Closing Date

11/13/2026 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

B

Salary Grade

25

Full Physical Address of Position (City, State, Zip)

Carson City, NV 89701

• Description
• Benefits
• Questions
• THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*

Job Summary

The Division of Human Resource Management is seeking a detail-oriented Accounting Assistant 2 to support the Central Payroll Unit in Carson City. This position is responsible for reviewing, auditing, and processing payroll and personnel transactions, maintaining accurate records, ensuring compliance with applicable laws and policies, and meeting critical biweekly payroll deadlines. The incumbent will assist with audit activities, prepare supporting documentation, and provide responsive, professional service to agency personnel by resolving payroll-related inquiries and communicating processing updates. Key duties include processing Net Pay Distribution and Employee Tax Parameter transactions, managing W-2 reprint requests, handling interrogatories and direct deposit return notices, distributing employee paychecks, and supporting Central Payroll administrative functions. The ideal candidate will possess strong organizational skills, attention to detail, sound judgment, and the ability to collaborate effectively in a fast-paced, deadline-driven environment.

Accounting Assistants supervise and participate in the performance of clerical accounting work in the maintenance of accounts and accounting records for State agencies.

Essential Qualifications

PER EXECUTIVE ORDER 2026-002, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31, 2026. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/

Two or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.

Additional Position Requirements:

• Fingerprinting and/or background check is required.
• Valid Drivers License is required upon appointment.

Preferred Qualifications:

• High school diploma or equivalent education.
• Data entry experience.
• Entering and auditing payroll transactions.

Job Duties

• Receive, review, verify, and process accounts payable and receivable documents.
• Receive payments, match payment to receivable due, and prepare receipts.
• Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation.
• Verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts.
• Balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records.
• Develop spreadsheets for tracking, organizing, and reporting account related data.
• Perform data input and record, organize, track, report, and verify financial information.
• Reconcile bank statements, identify exceptions, and resolve routine problems.
• Compose correspondence and provide financial, accounting data, and other information.
• Process budget and accounting documents by encoding accounting distribution data.
• Verify budget authority for expenditures, accuracy of billing claims, and authorized signatures.
• Transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and/or program financial accounting information.
• Assign a budgetary account code and post to revenue and receivable accounts.
• Maintain and monitor revenue and expenditure accounts and notify management when revenues fall below projected levels.
• Prepare and make daily deposits and balance monies, journals, and deposit forms.
• Reconcile internal accounting records and reports to Controller's reports and balance and prepare documents to make reconciliation.
• Serve as liaison with central pay center staff, investigate and correct errors, prepare time adjustment sheets, enter payroll data, and maintain related records.
• Access account information to respond to inquiries from clients or vendors.
• Perform related duties as assigned.

Knowledge, Skills, and Abilities

This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level.

Knowledge of:

• Applicable federal and State laws, regulations, and agency policies and procedures; accounts payable and receivable procedures.
• Clerical accounting and financial recordkeeping; applicable accounting codes.
• Payroll practices and procedures; tracking, organizing, and reporting accounting related data.

Ability to:

• Identify and apply established budgetary and financial recordkeeping requirements for the maintenance of accounts.
• Compile and summarize data for agency reports; distribute expenditures to subordinate accounts.
• Use established formulas to complete accounting documents and develop spreadsheets; prepare and process travel arrangements and claims.
• Recognize problems or discrepancies in payroll, accounts payable or accounts receivable data, and payroll coding, and resolve and make corrections.

Recruiter Contact Information: Jenn Trachet - jtrachet@admin.nv.gov

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.

Benefits include:

• Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees' Benefits Program (PEBP).

• Vacation: Accrual of three weeks of annual leave each year.

• Sick Leave: Accrual of three weeks of sick leave each year.

• Holidays: 12 paid holidays per year.

• Retirement: Participation in the Nevada Public Employees Retirement System (PERS). Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. For more information on how PERS service may impact Social Security benefits, visit the SSA publication.

• Deferred Compensation: The State offers a voluntary Deferred Compensation Program.

• No Nevada state income tax.

• Public Service Loan Forgiveness: Eligible due to public sector employment.

• Longevity Payments Eligibility: Employees who have received a performance rating of "standard" or better and have completed eight (8) or more years of continuous service are eligible for longevity pay.

Additional benefits may apply to employees covered under a Collective Bargaining Agreement (CBA), depending on their designated bargaining unit. For more information, visit the Labor Relations Unit (LRU).

For more details about your rights and responsibilities as a State of Nevada employee, please review the State of Nevada Employee Handbook (PDF).

• State Holidays The holiday schedule for State employees is established by the Legislature.

The following are legal holidays:

January 1.............................................. New Years Day

Third Monday in January.................. Martin Luther King, Jr.s Birthday

Third Monday in February................ Washington's Birthday

Last Monday in May........................... Memorial Day

June 19................................................ Juneteenth Day

July 4.................................................... Independence Day

First Monday in September.............. Labor Day

Last Friday in October....................... Nevada Day

November 11........................................ Veterans Day

Fourth Thursday in November........ Thanksgiving Day

Friday following the Fourth Thursday in November...................... Family Day

December 25........................................ Christmas Day

When January 1, June 19, July 4, November 11, or December 25 falls on a Saturday, the preceding Friday is the observed legal holiday. If these days fall on Sunday, the following Monday is the observed holiday. Eligibility for holiday pay is covered by the provisions of NAC 284.255

01

For my application to be considered, it must be complete, accurate, and truthful, including: Employment Information • Employment dates are accurate, with end dates for any past positions. • My current employer is included. • Contract work lists the contracting company as the employer. • Each position held at the same employer is listed separately with correct dates. Application Requirements • All required documents are attached (resume, transcripts, veteran documentation (if applicable) and any applicable licensure or certification) • I have not listed "see resume" or "refer to application" in any section. I understand that not completing the application as directed, unanswered questions, incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process.

• Yes
• No (NOTE: By answering no, I understand that my application may be disqualified from consideration.)

02

A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. Can you meet this requirement?

• Yes
• No

03

A valid drivers license is required at the time of appointment and as a condition of continuing employment. Can you meet this requirement?

• Yes
• No

04

Which of the following best describes your highest level of completed education? This must match the education section of your profile.

• High School Diploma or G.E.D. equivalent.
• High School Diploma or G.E.D. equivalent and have completed some college credits.
• Associate's Degree.
• Bachelor's Degree.
• Master's Degree or higher.
• None of the above

05

For each degree you have earned or are currently pursuing, list the degree type, area of study, and the total number of units or credits completed (if the degree is still in progress). If you do not have any degrees, enter N/A.

06

How many years of experience of data entry do you possess? This experience is preferred. Your answer will be compared to the work history information on your application to determine if you meet minimum qualifications.

• I do not possess this experience
• Less than 1 year
• More than 1 year to less than 2 years
• More than 2 years to less than 4 years
• More than 4 years to less than 6 years
• 6 or more years.

07

Describe your experience with data entry. For each position where you gained this experience, please use the following format: 1. Employer Name 2. Job Title 3. Dates of Employment 4. Detail of Experience. If you do not possess this experience, please enter N/A. Note: The work experience section of your application must include all relevant job duties. The positions listed below will be compared to the work experience section and will be utilized to evaluate qualifications.

08

How many years of entering and auditing payroll transactions do you possess? This experience is preferred. Your answer will be compared to the work history information on your application to determine if you meet minimum qualifications.

• I do not possess this experience
• Less than 1 year
• More than 1 year to less than 2 years
• More than 2 years to less than 4 years
• More than 4 years to less than 6 years
• 6 or more years.

09

Describe your experience entering and auditing payroll transactions. For each position where you gained this experience, please use the following format: 1. Employer Name 2. Job Title 3. Dates of Employment 4. Detail of Experience. If you do not possess this experience, please enter N/A. Note: The work experience section of your application must include all relevant job duties. The positions listed below will be compared to the work experience section and will be utilized to evaluate qualifications.

Required Question

Employer State of Nevada (NV)

Address See Above for Agency Information

See Above for Posting Location, Nevada, 89701

Website https://nvjobs.nv.gov