Accounting Assistant

Description

Key Responsibilities

• Process semi-monthly payroll, including reviewing timecards, payroll changes, deductions, and supporting documentation
• Process accounts payable, including invoice entry, coding, approval routing, payment processing, and vendor record maintenance
• Prepare routine journal entries, reconciliations, and accounting schedules for daily and month-end functions
• Maintain fixed asset, prepaid expense, accrual, payroll, benefit, and other recurring accounting schedules
• Prepare routine securities transactions, public-fund reconciliations, and related reports and supporting documentation
• Prepare assigned Call Report and other regulatory reporting schedules
• Prepare payroll tax filings and related accounting support for review
• Assist with month-end close by completing reconciliations, recurring entries, and schedules within established deadlines
• Investigate and correct routine discrepancies, and communicate unresolved items for review
• Maintain organized financial records to support audits, examinations, and regulatory reporting
• Provide documentation and schedules for internal and external audits and examinations
• Maintain strict confidentiality of payroll, employee, vendor, and financial information
• Support compliance with internal policies and state and federal regulatory requirements
• Serve as backup for other accounting functions and assist with special projects as needed

Skills, Knowledge and Expertise

• High school diploma or equivalent required; Associate’s degree in Accounting, Business, Finance, or a related field preferred
• Experience in accounting, payroll, or office bookkeeping preferred
• Basic knowledge of accounting principles, practices, and terminology
• Strong attention to detail and commitment to accuracy
• Strong organizational and time-management skills, with the ability to manage recurring deadlines and multiple responsibilities
• Proficiency in Microsoft Office and accounting software
• Ability to work independently while knowing when to ask questions
• Team player who collaborates well with other departments
• Eagerness to learn and grow within the accounting function