Accounting Assistant

Job title: Administrative Budget Assistant
Location: Los Angeles, CA 90033 (Temporary, hybrid)
Duration: Dec 2, 2026 – March 31, 2027
Pay rate: 27.70

• Important Assignment Information:
  • This is a temporary assignment with a scheduled unpaid winter recess.
  • The last working day before the recess is December 18, 2026.
  • The anticipated return date is January 4th, 2027.
  • Candidates must understand that they will not be paid during this holiday and recess period, which may cause financial hardship.
  • Start Date: Dec 2, 2026 — associated leave-of-absence date
  • Chance to Extend: Department will assess as we near closer to the return date of the LOA

• Position Summary

• Client is seeking a reliable, dependable, self-motivated, and responsible Administrative Budget Assistant.
• The Administrative Budget Assistant will support the Senior Operations Manager by performing a variety of accounting and administrative duties, including processing financial transactions, reconciling invoices and vendor statements, supporting accounts payable and accounts receivable activities, and maintaining accurate financial records.

Key Responsibilities

• Assist with the preparation, monitoring, and reconciliation of the department's billing system for collecting revenue from services provided to researchers.
• Process financial transactions in Workday and department software, including purchase requisitions, invoices, credits, and other billable transactions.
• Reconcile vendor statements and process invoices for payment.
• Support accounts payable and accounts receivable activities, ensuring accurate and timely processing.
• Monitor departmental billing and assist with resolving financial discrepancies.
• Maintain accurate financial records and related documentation.
• Provide administrative support, including document management and correspondence with researchers.
• Assist with audits and respond to internal and external financial inquiries.
• Perform other related duties as assigned or requested.

Required Qualifications

• Knowledge of accounting principles, financial transactions, accounts payable and accounts receivable, and accurate recordkeeping.
• Experience reconciling invoices and vendor statements, processing payments and credits, and resolving discrepancies.
• Ability to use bookkeeping or accounting applications, databases, and spreadsheets to process transactions and maintain financial records.
• Education: Associate's degree, or a combination of education and experience equivalent to the minimum education requirement.

Preferred Qualifications

• Experience working with university accounting systems or financial processes, policies, and controls in a university or academic research environment.
• Experience processing purchase requisitions, invoices, credits, and other financial transactions in Workday or a comparable system.
• Ability to assist with research-related financial records and respond effectively to internal and external financial questions.