Accounting Assistant

POSITION DESCRIPTION Perform a variety of general clerical, accounting and bookkeeping duties including: process outgoing mail, accept and process program receipts; prepare bank deposits; generate and maintain tenant accounting records and reports, and respond to inquiries from tenants and the general public.  DUTIES & RESPONSIBILITIES – Under the supervision of the Finance / Accounting Director, the incumbent's essential job duties may include, but are not limited to the following: Perform a variety of general clerical duties including processing outgoing and incoming mail, maintaining files and records, answering the telephone, operating standard office equipment and ordering office supplies. Prepare mailings of all vendor and landlord payments, and rent notices in a timely and accurate manner. Collect and process program receipts, process monthly statements and reports.  Process tenant charges, payments, monthly statements, and reports for assigned area of responsibility, assuring the accuracy and correctness of all transactions. Prepare vacated tenant debt information for subsequent collection, including the ongoing maintenance of debt record databases and debtor files. Receive and respond to questions and complaints from tenants and the general public relating to assigned area of responsibility, review problems encountered with supervisory personnel. Prepare files for legal action; coordinate with attorney and track legal cases.  Respond to the processing of staff and tenant information in a confidential and professional manner at all times. Generate specialized reports and prepare general correspondence as instructed. Provide administrative assistance in support of the finance / accounting department work unit, prioritize, coordinate and assure the accuracy of assigned work. At all times, maintain a respectful and helpful attitude toward all residents, other staff, and the general public. Perform related duties as assigned. Collect and deposit money from laundry equipment throughout the county. Support and/or back up the Accounting Technician's position.