Accounting Associate

Major Duties

·         Collate and analyze data using preset tools, methods, and formats. Involves working independently.

·         Help others get the most out of data management systems by providing support and advice.

·         Create a local document management system for an office or department.

·         Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.

·         Monitor and analyze data using established finance systems and protocols.

·         Extract and combine data to generate standard reports.

·         Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.

·         Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. 

·         Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.

Skills, Abilities, Knowledge

·         Computer Skills

·         Data Collection and Analysis

·         Data Control

·         Verbal Communication

·         Compliance Management

·         Numerical Skills

·         Planning and Organizing

·         Assessment

·         Costing and Budgeting

Specific Position Requirements

·         The Accounts Payable Associate is responsible for processing vendor invoices, maintaining accurate records, and supporting timely and accurate payments. 

·         This role works closely with Purchasing, Receiving, and Finance to resolve discrepancies and ensure compliance with company policies. Experience with SAP is strongly preferred.

Key Responsibilities

·         Process vendor invoices accurately and timely

·         Ensure three-way match between PO, goods receipt, & invoice

·         Investigate and resolve invoice discrepancies and vendor inquiries

·         Maintain vendor master data and ensure proper documentation

·         Prepare and process payment runs

·         Support month-end close activities, providing information to support accruals or reconciliations

·         Support audits by providing documentation and explanations as needed

·         Adhere to internal controls, company policies, and accounting procedures