Accounting Clerk - On-Site

SUMMARY:

Our associates deliver a higher standard of business services to support medical care and behavioral health care. We maintain professionalism, integrity, and commitment as we solve problems and make lives easier.

ESSENTIAL FUNCTIONS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Process weekly payment of vendor invoices.
• Complete AP closing process.
• Review, process, and upload medical supply invoices.
• Prepare balance sheet reconciliations as required.
• Correspond with vendors and respond to inquiries in a timely manner.
• Obtain tax id number/W-9 from all vendors.
• Receive, review, and enter vendor invoices into the accounting system accurately and promptly in a high-volume environment.
• Code invoices to the correct general ledger of accounts, departments, and locations.
• Route invoices to budget owners for approval and follow-up on pending approvals.
• Prepare weekly payment runs by check, ACH, or wire.
• Set up and maintain vendor master records, including W-9s, remittance details and payment terms.
• Verify any change to vendor banking information independently to prevent payment fraud.
• Answer vendor inquiries about payment status and resolve account issues professionally.
• Reconcile vendor statements and follow up on past-due or unapplied items.
• Reconcile the AP subledger to the general ledger every month.
• Maintain and review the AP aging report and flag issues to management.
• Collect W-9s, track 1099-reportable vendors and prepare annual 1099 filings.
• Keep AP records organized and audit-ready and provide documentation for audits.
• Assist in the completion of the month-end process.
• Assist with the review of Employee Expense reports and Credit Card charges.
• Maintain AR Daily and ensure accuracy with contract information.
• Request and maintain Certificates of Insurance.
• Miscellaneous projects or reports as required by management.
• Prepare various financial reports as needed.
• Receive, sort, and forward incoming mail.
• Handle ADP Reconciliations.
• Deposit checks.
• Responsible for copying, filing, scanning, and shredding various Claims Department documents.
• Provide administrative assistance and support with letters, Strategic Plan Manuals, reports, presentations, etc. as needed.
• Demonstrate commitment and dedication to providing administrative support and guidance in the development and deployment of initiatives designed to solve problems and make lives easier.
• All other duties as assigned.

BENEFITS:

• Referral program
• 401(k)
• Health insurance
• Vision insurance
• Dental insurance
• Professional Development
• Paid Time Off
• Disability Insurance

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor's degree in related field or equivalent experience required.
• Minimum 2 years related experience required.
• Strong Microsoft Office, Internet, and Email Skills required.
• Strong Excel Skills required.
• Sage Intaact and/or ADP Workforce experience a plus.