Accounting Clerk

POSITION SUMMARY: The Accounting Clerk provides support to the Accounting Department by processing vendor invoices and expense reports, maintaining accurate financial records, reconciling vendor and customer accounts, and researching discrepancies.

This position assists with accounts payable and accounts receivable activities, general ledger reconciliations, customer credit applications, audit requests, month-end closing, and year-end 1099 preparation. The Accounting Clerk works closely with vendors, customers, and internal teams to ensure financial information is processed accurately and timely in accordance with company policies and accounting practices.

This position requires strong attention to detail, organization, communication, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Works with accounting department staff to keep our department and business running efficiently
• Reviews and assists vendor invoices including sorting invoices, scanning in SAP's invoice management system, and electronically filing additional back up to SharePoint or SAP
• Takes ownership in following-up on invoices to avoid delays in processing. Responsible for researching discrepancies and escalating issues to appropriate coworker or manager.
• Responds to all vendor/customer inquiries, reconciles vendor/customer statements, researches and corrects discrepancies, and assists with month end closing, maintains files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
• Creates new vendors in SAP following the departmental guidelines and procedures
• Compiling and processing components of customer credit applications
• Clears and reconciles assigned general ledger activity in SAP
• Compiles data from SAP on ad hoc basis
• Maintains vendor files, 1099 files, and communicates the status of vendor applications with other departments
• Uploads credit card data and clears corresponding accounts
• Assists in maintaining month-end schedules
• Assists AR and AP team with other projects and tasks as assigned
• Completes other tasks or projects as assigned by Director

Education and Experience:

• Education: High school diploma, G.E.D (accredited) or Junior College.
• Experience: 3 years work experience working in an accounting department
• Experience with month-end close and deadlines

Knowledge and Skills:

• Must have the ability to multi-task in a fast-paced environment
• Requires strong communication skills, both verbal and written
• Requires strong organizational skills, both analytical and problem solving
• Must be able to work independently and with a team, collaboration skills
• MS OFFICE products: Outlooks, Word, Excel, SAP, PowerBI
• EXCEL Pivot table, V-Lookups, Intermediate level with Excel and proficiency a must
• SAP experience preferred (not required)
• ERP transition experience preferred (not required)

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

• Regular computer use throughout the day, ability to sit for lengthy periods of time
• Ability to stand, walk, reach with hands/arms; balance, stoop or kneel
• Lift/push/pull/carry various objects of 5 lbs. frequently and 10 lbs. occasionally
• Stand and walk on hard surfaces, and go up and down stairs
• Ability to talk, see, and hear to interact with leadership, staff and associates
• The noise level in the work environment is usually moderate

Here at Van Marcke Trade Supply, we strive to bring only the best to our employees. Our comprehensive benefits package offers all Full-Time employee Medical, Dental, Vision and Life Insurance 100% paid for by Van Marcke for the employee.

Essential Job Duties are performed in adherence to Van Marcke Trade Supply standards, policies, and procedures, and to local, State and Federal laws and regulations. Reasonable accommodation may be made, if requested, to enable individuals with disabilities to perform essential functions of the job.

DISCLAIMER: This is not necessarily an exhaustive list of all the responsibilities, duties, skills, efforts, requirements or working conditions associated with the Accounting Clerk job title. While this is intended to be an accurate reflection of the current job, the management team reserves the right to revise the job description or to require that other or different tasks be performed as assigned.

The job description does not constitute a contract of employment and Van Marcke Trade Supply may exercise its employment-at-will right at any time.