Accounting Coordinator / Bookkeeper

POSITION DESCRIPTION

Perform complex, technical and professional accounting and reporting activities which
includes: program / cost center operating revenue and expense processing, staff payroll
and benefit processing, maintaining fiscal files, employee files, lease agreements,
reconciling major fund accounts, preparing detailed reports and financial documents,
performing revenue analysis and reconciling data to the general ledger. Employees at
this level are required to be fully trained in all procedures related to the assigned area of
responsibility, will receive minimal instruction or assistance as new or unusual situations
arise, will have full knowledge of the operating procedures and policies of the finance /
accounting department work unit.

DUTIES & RESPONSIBILITIES –

Under the supervision of the Finance / Accounting
Director, the incumbent's essential job duties may include, but are not limited to the
following:
1. Perform accounting work related to maintaining a variety of accounts and general
ledgers; prepare monthly financial reports and special reports relating to the
progress of assigned accounts.
2. Perform payroll processing, accounting and reporting on time; prepare required tax
forms and statements including quarterly and annual payroll reports to state and
federal reporting agencies.
3. Perform and monitor the processing of all employee benefits to ensure compliance
with agency policies, procedures and regulatory requirements. Work with benefit
providers to resolve specific employee concerns. Provide individual assistance to
employees with benefit concerns and questions.
4. Monitor purchase orders, contracts and agreements; ensure funds are collected;
ensure that funds are being deposited to the correct account.
5. Maintain and reconcile a variety of ledgers, reports and accounting records;
prepare and post journal entries to record revenues, transfers, expenditures,
adjusting and year-end closing entries. Monitor and update general ledger account
structure and statement formatting as changes are implemented.
6. Allocate interest earnings to designated funds, maintain and reconcile data to the
general ledger, enter investment data into the computer.
7. Conduct internal audits including petty cash audits; coordinate external petty cash
audits with Property Managers.
8. Receive, review and process purchase orders, purchase requisitions, Section 8
landlord / tenant rent / utility allowance payment requests and other related
documentation for completeness and compliance with financial policies,
procedures, and contractual requirements.
9. Perform calculations on invoices to determine correct amounts, code, verify and
electronically enter accounts payable data for check processing.
10. Follow-up on vendor statement discrepancies and serve as liaison between
departments and vendors in the resolution of billing problems and inquiries.
11. Prepare, distribute, and report calendar year-end tax information to vendors,
employees, landlords and the IRS or SSA.
12. Prepare worker's compensation reports for submission the agency's insurance
carrier, maintain files, and monitor claims for final resolution. Coordinate claims
with payroll processing and employee benefit eligibility.
13. Maintain accounting records in a manner that complies with and facilitates annual
financial audits. Supply auditors with requested financial data in a timely and
cooperative manner.
14. Provide administrative assistance in support of the finance / accounting department
work unit, prioritize, coordinate, and assure the accuracy of assigned work.
15. Respond to the processing of staff and tenant information in a confidential and
professional manner at all times.
16. Generate specialized reports and prepare general correspondence as instructed.
17. At all times, maintain a respectful and helpful attitude toward all residents, other staff,
and the general public.
18. Perform related duties and responsibilities as assigned.
19. Perform human resource duties including onboarding and termination of
employees, and communications with benefit providers and employees.
20. Collect and deposit money from laundry equipment throughout the county.
21. Support or back up the Accounting Coordinator's position.

KNOWLEDGE & ABILITIES

Knowledge of:
• Advanced governmental accounting principles and practices
• Principles and practices of budgeting
• Sound principles and practices of financial auditing requirements
• Principles and procedures related to accounts payable and accounts receivable
• Knowledge and understanding of employee benefits principles, practices,
procedures, and documentation
• Automated financial management systems
• Advanced principles of math (percentages, fractions and decimals)
• Modern office procedures, office equipment and computer applications related to the
work
• Techniques for dealing with a variety of individuals from various socio-economic,
cultural and ethnic backgrounds, in person and over the telephone
Ability to:
• Prepare, organize, analyze, and maintain complex accounting, payroll and financial
records and files
• Develop and implement accounting system modifications
• Apply Federal, State, and local laws and regulations pertaining to accounting and
payroll procedures
• Understand, interpret, and communicate the Agency's policies, procedures, rules
and regulations
• Utilize computer software, including agency specific applications, to gather data,
compile information and produce reports and implement tracking systems
• Be decisive, solve problems and prioritize work issues
• Understand and carry out oral and written instructions
• Communicate clearly and concisely, both orally and in writing
• Maintain effective interpersonal skills for interacting with others and maintaining
cooperative working relationships with supervisors, co-workers, and business
associates

MINIMUM JOB REQUIREMENTS -

Any combination of the following experience and
education that would provide the required knowledge and abilities is qualifying. Must
possess a valid driver's license and be able to be insured for operating HALC owned
vehicles and/or provide personal transportation as needed to perform duties.
• Five years of increasingly complex technical accounting experience in the
maintenance of financial and related statistical records. Proficiency in Word and
Excel;
• Education equivalent to completion of the twelfth grade supplemented by an
Associates Degree (or higher) in a field related to the duties and responsibilities
specified.

WORKING CONDITIONS AND PHYSICAL EFFORT

• Office environment working with computers. The noise level in the work
environment is usually quiet.

• Must possess mobility to work with computers and standard office equipment,
stamina to maintain attention to detail despite interruptions, strength to occasionally
lift and/or move up to 10 pounds, vision to read printed materials and a computer
screen and hearing and speech to communicate in person and over the telephone.

COMPENSATION –

The level of compensation for this position will be:

1. Commensurate with the incumbent's qualifications and experience and;
2. Based on a wage rate comparability schedule and;
3. Subject to annual funding pro-rations imposed by HUD.Perform complex accounting and reporting activities which include operating revenue and expense processing, maintaining fiscal files, reconciling major accounts, preparing detailed reports and financial documents, and reconciling to the general ledger. The ideal candidate will have knowledge of general accounting practices and possess an Associates degree in accounting. A valid Driver's License and the ability to pass a background check, including a drug screening will be required. Willing to train the right candidate.