Accounting Coordinator

Accounting Coordinator

Location: North Carolina | Employment: Full time | Classification: Nonexempt

Pay: $20.00-$24.00 per hour, DOE | Reports to: Managing Director

Position Summary

Fortis Security Inc. is seeking a detail-oriented Bookkeeper to support our growing business. This position will handle day-to-day accounts payable and accounts receivable, prepare payroll for review, and ensure transactions and payroll entries are recorded accurately in QuickBooks. The role is well suited to an entry- to mid-level candidate with a foundation in bookkeeping who is organized, reliable, and comfortable meeting recurring deadlines.

Key Responsibilities

• Accounts payable: Review and enter vendor invoices, confirm coding and approvals, prepare payments for authorization, and reconcile vendor statements.
• Accounts receivable: Prepare and send client invoices, apply payments, maintain accurate customer balances, and follow up on outstanding invoices and billing questions.
• Payroll preparation: Collect and review timekeeping records and approved payroll changes, follow up on discrepancies, and prepare payroll information for review and submission through the company's payroll provider.
• Payroll bookkeeping: Record payroll journal entries in QuickBooks, including wages, employer taxes, deductions, benefits, and payroll liabilities. Reconcile entries to payroll reports and confirm payments are recorded correctly.
• Bookkeeping and reconciliation: Maintain accurate QuickBooks records and reconcile bank and credit card accounts. Research discrepancies and bring unresolved items to the Managing Director.
• Reporting and records: Maintain organized invoices, receipts, payroll reports, and supporting records. Assist with month-end close and prepare routine AP, AR, and account balance reports.
• Coordination: Work with People & Culture, Operations, Managing Director, CEO, and outside accounting support to resolve questions while protecting confidential employee and financial information.

Qualifications

• High school diploma or equivalent required; bookkeeping or accounting coursework is helpful. A college degree is not required.
• Prior bookkeeping, accounts payable, accounts receivable, or payroll support experience preferred; approximately one to three years is helpful.
• Working knowledge of QuickBooks and an understanding of basic bookkeeping, account coding, and reconciliations.
• Comfort using spreadsheets, including Microsoft Excel or Google Sheets, and organizing electronic records.
• Strong attention to detail, basic math skills, and the ability to identify and follow up on discrepancies.
• Ability to manage recurring deadlines, communicate clearly, and handle confidential information with discretion.

Preferred Experience

• Experience preparing payroll information and recording payroll journal entries.
• Familiarity with hourly employee timekeeping and payroll systems.
• Experience supporting a service-based business or working with multiple client accounts.

Schedule and Work Environment

This is a full-time position based in North Carolina, with a typical Monday through Friday daytime schedule. The role involves computer-based work, regular communication with internal teams and outside contacts, and recurring payroll and billing deadlines. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of the position.

Benefits

Health insurance and paid time off are available subject to company policies, plan terms, and eligibility requirements.

Equal Employment Opportunity

Fortis Security Inc. is an equal opportunity employer and considers qualified applicants without regard to any status protected by applicable law.

This description outlines the primary responsibilities of the position. Related duties may be assigned as business needs evolve.