Accounting Coordinator

Accounting Coordinator
Position Description
 

ABOUT US  Gavnat Public Insurance Adjusters is a market leading public insurance adjusting firm that specializes in commercial building and homeowner association property damage claims. As one of the largest and fastest growing firms in the country, Gavnat focuses entirely on representing property owners who have experienced catastrophic events due to storm, fire, water damage, natural disaster, or other adverse events. Gavnat’s state licensed and certified public adjusters assess damage, estimate renovation costs, and work with insurance companies to expedite the claim settlement process. ABOUT THE ROLE  Gavnat Public Insurance Adjusters is seeking to hire an Accounting Coordinator.  Reporting to the Controller, the Accounting Coordinator will be a key member of a strong accounting and finance team while providing best practices and supporting multiple locations as we expand across the country.

Position Summary
The Accounting Coordinator is responsible for supporting daily accounting operations by maintaining financial records, processing transactions, reconciling accounts, and assisting with month-end and year-end financial reporting. This position works closely with the accounting team and other departments to ensure accurate and timely financial information while maintaining compliance with company policies and accounting standards.

Essential Duties and Responsibilities
Accounts Payable

• Process vendor invoices and ensure appropriate approvals are obtained.
• Prepare and process payments by check, ACH, wire transfer, and company credit card.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records and supporting documentation.
• Support year-end activities including 1099 preparation.

Accounts Receivable

• Generate and distribute customer invoices.
• Monitor customer accounts and assist with collections activities.
• Apply cash receipts and reconcile customer account balances.
• Research and resolve billing discrepancies.

General Accounting

• Prepare journal entries and maintain supporting documentation.
• Reconcile bank accounts, credit card accounts, and general ledger accounts.
• Assist with month-end, quarter-end, and year-end closing activities.
• Maintain fixed asset records and depreciation schedules as assigned.

Accounting Coordinator Position Description - continued

Administrative Support

• Respond to vendor, customer, and employee inquiries regarding accounting transactions.
• Maintain accounting databases and filing systems.
• Assist with special projects and process improvement initiatives.
• Provide backup support for other accounting functions as needed.

Qualifications
Education

• Associate’s degree in Accounting, Finance, Business Administration, or related field required.
• Bachelor's degree is desirable.

Experience

• 2+ years of accounting, bookkeeping, accounts payable, accounts receivable, or related experience preferred.
• Experience with ERP and accounting software systems preferred.

Knowledge, Skills, and Abilities

• Understanding of accounting principles and financial reporting.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience with accounting software and ERP systems.
• Experience with Sage/Intacct and Concur desirable.
• Strong attention to detail and organizational skills.
• Ability to analyze information and resolve discrepancies.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• High level of integrity and confidentiality.
• Self-motivated, independent and strong work ethic.

Work Location and Compensation Information

• Work to be performed onsite at the Gavnat Corporate office to facilitate teamwork, collaboration and relationship building.
• Compensation: Salary of $65 - $70k (Commensurate with Experience) plus 10% annual bonus
• Exempt (Salaried Position)

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