Accounting Coordinator

\t\t \t\t \t\t\t

\t\t\t\t

\t\t\t\t\t \t\t\t\t

\t\t\t

\t\t \t

\t

\t

\t\t \t\t \t\t

\t\t

\t\t\t \t\t\t

Accounting Coordinator

\t\t\t

\t\t\t\t \t\t\t\t\t \t\t\t\t\t

\t\t\t\t\t\tEdward Waters University \t\t\t\t\t

\t\t\t\t\t

\t\t\t\t\t

\t\t\t\t\t\tin \t\t\t\t\t\tJacksonville, FL \t\t\t\t\t

\t\t\t\t \t\t\t

\t\t\t

\t\t\t \t\t\t \t\t\t\t\t

\t\t\t\t\t\t \t\t\t\t\t\t \t\t\t\t\t\t\tApply Now \t\t\t\t\t\t \t\t\t\t\t \t\t\t\t\t\t\t \t\t\t\t\t\t\t\t \t\t\t\t\t\t\t\t \t\t\t\t\t\t\t\t\t \t\t\t\t\t\t\t\t \t\t\t\t\t\t\t \t\t\t\t\t\t

\t\t\t\t\t\t \t\t\t\t\t\t\t \t\t\t\t\t\t\t\t \t\t\t\t\t\t\t \t\t\t\t\t\t \t\t\t\t\t \t\t\t\t\t

\t\t\t\t \t\t

\t\t

\t\t

\t\t\t

\t\t\t\t \t\t\t\t

\t\t\t\t

\t\t\t\t\t

\t\t\t\t\t\t

\t

\t\tType: \t\tFull-Time \t\t

\t\t \t\t \t\t\t\tPosted: \t\t\t\t21 days ago \t\t\t\t

\t\t\t \t\t\tApplication Due: \t\t\tOpen Until Filled \t\t\t

\t\t

\t\t \t\tCategory: \t\t \t\t\t \t\t\t\tBusiness and Financial Services \t\t\t \t\t \t\t

\t\t \t\t \t

\t \t\t\t\t\t

\t\t\t\t\t \t\t\t\t\t \t\t\t\t\t

\t\t\t\t\t\t \t\t\t\t\t\t

\t\t\t\t\t\t\t \t\t\t\t\t\t\t \t\t\t\t\t\t

\t\t\t\t\t

Position Summary

The Accounting Coordinator provides high-level executive administrative support to the Vice President of Campus Operations and Facility along with Finance, Administration, and Business Innovation while coordinating the University\s purchasing and procurement activities. This position serves as the primary administrative liaison for the Division and plays a critical role in ensuring the efficient operation of procurement processes, contract administration, and compliance with institutional policies and applicable federal regulations, including 2 CFR Part 200 (Uniform Guidance).

This position also review and managed the Contracts / RFP process while assisting departments with procurement planning, manages vendor relationships, and ensures procurement activities comply with institutional policies and federal funding requirements.

Purchasing and Procurement Responsibilities (50%)

Purchasing Operations

• Coordinate procurement of goods, equipment, services, and professional services.
• Review purchase requests for completeness, available funding, and policy compliance.
• Prepare and process purchase orders.
• Monitor procurement transactions from initiation through payment.
• Ensure purchasing activities comply with University policies and delegated authority levels.
• Assist departments with procurement planning and purchasing strategies.
• Research vendors and obtain quotations.
• Negotiate pricing and delivery schedules when appropriate.

Competitive Solicitations

Develop, coordinate, and administer competitive procurement processes including:

• Requests for Proposals (RFPs)
• Invitations to Bid (ITBs)
• Requests for Qualifications (RFQs)
• Requests for Information (RFIs)

Responsibilities include:

• Manage vendor questions and issue addenda.
• Coordinate proposal receipt and secure proposal handling.
• Coordinate award recommendations.
• Maintain complete procurement files.

Federal Procurement Compliance (2 CFR Part 200)

• Ensure procurement activities comply with 2 CFR Part 200 Uniform Guidance.
• Determine appropriate procurement methods based on federal procurement thresholds.
• Maintain documentation supporting:
• Independent cost estimates
• Price analysis
• Procurement history
• Competitive procurement
• Contract administration
• Verify vendors are not suspended or debarred.
• Ensure compliance with federal conflict-of-interest requirements.
• Maintain procurement documentation for audits.
• Assist departments with grant-funded purchasing.
• Coordinate procurement activities funded through federal grants and contracts.

Vendor & Contract Administration

• Coordinate vendor onboarding.
• Maintain vendor files and procurement records.
• Collect and review:
• W-9 forms
• Certificates of Insurance
• ACH Enrollment Forms
• E-Verify Certifications
• Conflict of Interest Statements
• Debarment Certifications
• Track contract expiration dates.
• Coordinate renewals and amendments.
• Assist with contract routing and execution.

Financial & Administrative Support (45%)

• Assist with budget preparation and monitoring.
• Maintain procurement and financial reports.
• Prepare purchasing reports and spend analyses.
• Assist with annual financial and procurement audits.
• Maintain procurement metrics and performance reports.
• Support strategic sourcing initiatives.
• Assist with inventory records as assigned.

Other Duties (5%)

• Assist with emergency purchasing.
• Participate in special projects.
• Support capital construction procurement activities.
• Perform other duties assigned by the Vice President.

Required Knowledge, Skills, and Abilities

• Knowledge of executive office administration.
• Excellent organizational and time management skills.
• Ability to maintain confidentiality and exercise discretion.
• Strong customer service and interpersonal skills.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities simultaneously.
• Knowledge of purchasing principles and procurement best practices.
• Working knowledge of competitive procurement processes.
• Knowledge of 2 CFR Part 200 Uniform Guidance procurement standards.
• Ability to prepare and administer Requests for Proposals (RFPs), Invitations to Bid (ITBs), Requests for Qualifications (RFQs), and Requests for Information (RFIs).
• Knowledge of contract administration.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Experience using ERP systems such as Ellucian Colleague, Banner, Workday, Oracle, or similar financial software.

Minimum Qualifications

• Associate\s degree in Business Administration, Public Administration, Finance, Supply Chain Management, Office Administration, or a related field. Bachelor\s degree preferred.
• Minimum of three (3) years of progressively responsible executive administrative support experience.
• Minimum of two (2) years of purchasing or procurement experience.
• Experience supporting senior executives.
• Experience preparing formal procurement documents.
• Experience administering Requests for Proposals (RFPs) or competitive solicitations.
• Experience working with confidential financial information.

Preferred Qualifications

• Bachelor\s degree in Business Administration, Finance, Public Administration, Supply Chain Management, or related field.
• Five (5) years of executive administrative and procurement experience.
• Experience in higher education or public sector procurement.
• Experience administering federal grant-funded procurements.
• Working knowledge of 2 CFR Part 200 Uniform Guidance.
• Experience with Board of Trustees administration.
• Experience with construction and capital project procurement.

Core Competencies

• Procurement Administration
• Competitive Solicitation Development
• RFP, Management
• Contract Administration
• Federal Procurement Compliance (2 CFR Part 200)
• Vendor Management
• Budget Coordination
• Communication
• Customer Service
• Confidentiality and Professional Judgment
• Project Management
• Organization and Attention to Detail

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Ability to occasionally lift up to 25 pounds.
• Ability to travel across campus to attend meetings and vendor site visits.

Working Conditions

Work is performed primarily in a professional office environment with frequent interaction with executive leadership, faculty, staff, vendors, contractors, and auditors

Key Areas of Responsibility

Responsibility

Percentage

Purchasing & Procurement Coordination

50%

Finance & Administrative Support

45%

Other Duties

5%

Position Overview

The successful candidate will function with dotted line duties for the Vice President\s Campus Operations and Facilities while serving as the division\s procurement coordinator. The role requires exceptional organizational skills, sound judgment, professionalism, and the ability to independently manage executive operations alongside institutional purchasing activities.

\t\t\t\t\t

\t\t\t\t\t \t\t\t\t\t\t

\t\t\t\t\t\t\t \t\t\t\t\t\t\tEdward Waters University values Diversity and is an Equal Opportunity Employer. \t\t\t\t\t\t

\t\t\t\t\t \t\t\t\t\t\t\t

\t\t\t\t\t\t\t

\t\t\t\t\t\t\t\t \t\t\t\t\t\t \t\t\t\t\t\t\tApply Now \t\t\t\t\t\t \t\t\t\t\t \t\t\t\t\t\t\t \t\t\t\t\t\t\t\t \t\t\t\t\t\t\t\t \t\t\t\t\t\t\t\t\t \t\t\t\t\t\t\t\t \t\t\t\t\t\t\t \t\t\t\t\t\t

\t\t\t\t\t\t \t\t\t\t\t\t\t \t\t\t\t\t\t\t\t \t\t\t\t\t\t\t \t\t\t\t\t\t \t\t\t\t\t \t\t\t\t\t\t\t

\t\t\t\t\t\t

\t\t\t\t\t \t\t\t\t\t

\t\t\t\t\t\t

Related Searches:

\t\t\t\t\t\t

\t\t\t\t\t\t\t \t\t\t\t\t\t\t\t * \t\t\t\t\t\t\t\t\t \t\t\t\t\t\t\t\t\t\tBusiness and Financial Services \t\t\t\t\t\t\t\t\t \t\t\t\t\t\t\t\t

\t\t\t\t\t\t\t \t\t\t\t\t\t

\t\t\t\t\t

\t\t\t\t

\t\t\t\t \t\t\t

\t\t\t \t\t\t \t\t\t\t \t\t\t \t\t

\t\t \t\t \t\t\t \t\t

\t\t

\t\t

\t\t