Accounting, Administrative Skills, Calendar Management, Call Monitoring, Catering Services, Communication Skills, Conference Management, Construction, Customer Experience, Customer Relations, Customer Support/Service, Data Entry, Detail Oriented, Documentation, Establish Priorities, Event Management, High Reliability, Logistics, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Operations Management, Order Picking/Packing, Order Supplies, Organizational Skills, Presentation/Verbal Skills, Safety Equipment, Spreadsheets, Telephone Skills, Time Management, Training/Teaching, Travel Planning, Writing Skills
Description
Columbia Safety & Supply keeps America's workers both safe and productive on the job. Founded in 2005, we are North America's premier outfitter of fall protection, safety equipment, and gear for at-height workers, industry, and construction. We exceed our customer's expectations, provide unmatched customer service and prompt delivery, and strive for continued innovation. Columbia Safety, named as an INC Magazine Best Workplace, is a fast-growth company headquartered in Columbia, MO with five locations nationwide.
The Administrative Assistant serves as the backbone of our daily office operations, providing comprehensive clerical and administrative support to ensure the team functions smoothly. This role is responsible for managing communications, organizing records, and executing daily tasks that keep our workplace efficient, organized, and welcoming
Key Responsibilities
- Data & Documentation: Assist with data entry, maintain electronic and physical filing systems, and help prepare basic documents, spreadsheets, or presentations.
- Office Coordination: Manage daily office operations, including handling incoming mail/packages, ordering office supplies, and maintaining a clean, organized workspace.
- Communication Support: Answer and direct phone calls, monitor general email inboxes, and greet clients or visitors with a professional demeanor.
- Scheduling & Logistics: Coordinate calendars, schedule meetings, book conference rooms, and arrange occasional travel or catering for the team.
- Data & Documentation: Assist with data entry, maintain electronic and physical filing systems, and help prepare basic documents, spreadsheets, or presentations.
- Team Assistance: Support various departments with ad-hoc administrative tasks, projects, or event planning as needed.
Skills Knowledge and Expertise
- Experience: 1–2 years of experience in an administrative support or customer-facing role (preferred, but willing to train the right candidate).
- Tech Savvy: Proficiency with Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace.
- Organization: Strong time-management skills with the ability to prioritize tasks and handle interruptions gracefully.
- Communication: Excellent verbal and written communication skills.
- Reliability: High level of discretion, professionalism, and attention to detail
Why it's great to build your career with us!
Columbia Safety features a stable and enjoyable work environment with a continually replicated upward growth pattern over the past 11 years.
As an organization, we live out our values every day and offer excellent benefits to our employees, including:
- Competitive salary with endless potential to grow in the organization
- Volunteer Paid Time off for contributing time and talent to 501c3 groups
- Philanthropic efforts via our Columbia Foundation include 100% match to charitable giving
- 401k with company match
- Health, ancillary and life insurance options
- Paid vacation with tenure-based increases
- Fresh food fridge with free snacks and an onsite gym
Our people and our teammates:
- Are strategically flexible and comfortable in our ever-changing, fast-paced environment
- Convey a can-do, positive attitude towards tackling problems
- Work hard and value self awareness, empathy, honesty and positivity
- Enjoy challenging projects, and have fun with our co-workers, who feel like our family
- Have a passion for delivering an unmatched experience to our clients, colleagues and business partners
Applications are being taken exclusively online for this role, we look forward to hearing from you!
This job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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Columbia Safety and Supply