Accounting Manager

Accounting Manager

The Accounting Manager is responsible for overseeing all accounts receivable and accounts payable functions to ensure the accurate and timely processing of customer invoices, collections, vendor payments, cash applications, and account reconciliations. This role provides leadership and direction to the AR/AP team while maintaining strong internal controls, optimizing cash flow, and fostering positive relationships with customers, vendors, and internal stakeholders.

The Accounting Manager serves as a key operational leader within the accounting department, focusing on transaction processing, working capital management, process improvement, and team development. This position requires strong experience with NetSuite ERP, accounts receivable and payable operations, collections management, and staff leadership.

Essential Duties and Responsibilities

• Manage and oversee all accounts receivable and accounts payable functions, ensuring the accurate and timely processing of customer invoices, cash receipts, vendor invoices, payment disbursements, and account maintenance activities.
• Monitor accounts receivable aging, collection efforts, and customer payment trends; work proactively with customers and internal stakeholders to resolve payment issues, reduce past-due balances, and improve cash flow performance.
• Oversee accounts payable operations, including invoice approvals, payment scheduling, vendor account management, and resolution of invoice discrepancies while maintaining strong vendor relationships.
• Review and analyze receivable and payable aging reports, cash activity, and departmental performance metrics; provide regular reporting and recommendations to leadership regarding working capital and process improvements.
• Serve as the primary subject matter expert for NetSuite AR/AP functions, ensuring data accuracy, maintaining customer and vendor records, and identifying opportunities to improve workflows, reporting, and automation.
• Develop, implement, and maintain departmental policies, procedures, and internal controls to ensure compliance with company standards and support efficient, accurate transaction processing.
• Recruit, train, coach, and develop AR/AP team members, establish performance expectations, conduct evaluations, and promote cross-training and succession planning initiatives.
• Collaborate with sales, customer service, operations, procurement, logistics, and finance teams to resolve billing, collection, payment, and account-related issues while supporting overall business objectives.
• Support internal and external audits by maintaining accurate documentation, responding to audit requests, and ensuring compliance with established financial procedures and controls.
• Lead continuous improvement initiatives focused on increasing operational efficiency, improving customer and vendor experiences, reducing processing errors, and enhancing overall departmental performance.

Qualifications

Education and Experience

• Bachelor's degree in Accounting, Finance, or related field.
• 5-8+ years of progressive accounting experience.
• 2-5+ years of accounting leadership or supervisory experience.
• Experience leading accounting staff and managing departmental priorities.
• Advanced experience using NetSuite ERP in a corporate accounting environment.
• Multi-entity and multi-location accounting experience.
• Experience with financial audits and internal controls.

Knowledge, Skills, and Abilities

• Advanced knowledge of GAAP and financial reporting principles.
• Advanced proficiency with NetSuite ERP.
• Strong understanding of accounts payable and accounts receivable
• Advanced Microsoft Excel skills, including pivot tables, lookups, formulas, and financial analysis tools.
• Strong analytical, problem-solving, and decision-making abilities.
• Excellent organizational and project management skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong leadership, coaching, and team-building skills.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive financial information.

Working Conditions & Physical Requirements

• Work is performed primarily in a professional office environment.
• Requires prolonged periods of sitting, typing, and working on a computer.
• Occasionally required to lift, carry, or move office materials weighing up to 20 pounds.
• May be required to work additional hours during month-end, year-end, audit periods, or special projects to meet business needs.

Core Competencies

• Financial Acumen
• Leadership & People Development
• Strategic Thinking
• Business Partnership
• Accountability
• Process Improvement
• Attention to Detail
• Analytical Problem Solving
• Change Management
• Communication & Collaboration
• Integrity & Ethics
• Results Orientation