Accounting Manager

Dreisbach has been serving our customers with the pride and integrity of a family-owned company for over 50 years. The tradition of excellence that was started by the companys founders is reflected by our deeply rooted commitments to superb customer service, reliability, innovation, agility and quality of our employees. We offer customized cold supply chain solutions to meet our customers individual needs.

Were looking for an experienced Accounting Manager to join our team.

The Accounting Manager is responsible for overseeing the companys accounting operations, financial reporting, and internal controls. This role serves as both an accounting leader and a systems owner, ensuring the accuracy, integrity, and efficiency of automated accounting processes while maintaining full compliance with GAAP, tax, and regulatory requirements.

The Accounting Manager maintains the highest level of confidentiality in handling private, proprietary financial reports, payroll data, tax information, family trust records, and LLC financial affairs. This position manages multiple entities, including corporate books, family trusts, and a portfolio of LLCs, requiring exceptional organizational skills, discretion, and the ability to navigate complex, multi-entity accounting structures.

Salary Range: 130K-160K

No third-party recruiters, please.

ESSENTIAL DUTIES & RESPONSIBILITIES

Accounting & Financial Reporting

• Oversee daily accounting operations including general ledger, accounts payable, accounts receivable, and bank reconciliation across multiple entities (corporate, family trusts, and LLCs)
• Manage month-end and year-end close processes
• Prepare and review monthly and annual financial statements for all entities
• Ensure accurate classification and recording of all transactions in accordance with GAAP
• Perform variance analysis and provide meaningful financial insights to senior management
• Process journal entries, adjustment entries, and reclassifications as needed for month-end and year-end close

Accounts Payable & Accounts Receivable Management

• Oversee daily AP operations, including invoice expense allocation, credit application reviews, stop-payment processing, and vendor inquiries
• Reconcile AP/AR subledgers to the general ledger monthly
• Review and approve invoice batches, payment runs (checks, ACH, wires) across multiple banking relationships
• Manage vendor accounts, including setup, W-9 collection, vendor master file maintenance, and dispute resolution
• Oversee AR collections process, review AR aging reports, and approve write-offs for bad debt and credit memos
• Coordinate annual 1099 preparation and IRS filing
• Manage specific vendor portals and payment processes
• Report unclaimed properties

Payroll & Benefits Accounting

• Review biweekly payroll registers and post payroll journal entries and tax entries to the GL for all entities
• Reconcile payroll liability accounts monthly and review payroll tax deposits
• Review quarterly payroll tax returns (941, state) and coordinate annual filings
• Perform monthly benefits cost allocations for 401(k), health insurance, dental, vision, life, and workers compensation
• Manage benefit cost allocations across entities
• Review vacation accrual report on a monthly basis

Tax Compliance & Coordination

• Coordinate the preparation of corporate, LLC, trust, and individual income tax returns
• Serve as primary contact with external CPA firm, gathering and providing all required financial information to support tax filings
• Calculate and file quarterly estimated tax payments for all entities
• Prepare and file property tax returns (Form 571-L) for multiple locations
• Manage tax extension filings and respond to tax notices from IRS, state, and local authorities
• File annual diesel fuel tax refund claims (Federal and California), unclaimed property reports, and business license renewals
• Complete tax organizers for family members and related trusts as required

Audit Support & Internal Controls

• Serve as primary point of contact for external auditors
• Coordinate staff to gather all required support documentation and respond to auditor inquiries
• Coordinate annual 401(k) audit including payroll data reconciliation with census data
• Manage 401(k) compliance testing, mandatory distributions, and forfeiture/unallocated plan asset account reviews
• Maintain and strengthen internal controls, ensuring compliance with company policies and regulatory requirements

Team Leadership & Staff Development

• Supervise, mentor, and develop accounting staff
• Set clear performance expectations and assign responsibilities based on expertise and workload
• Review and approve work prepared by staff, including system-generated outputs
• Provide training on accounting systems, automation tools, and evolving best practices
• Maintain a confidential, respectful, calm, and solution-oriented work environment
• Promote problem-solving discussions and encourage team engagement and professional growth
• Collaborate cross-functionally with Operations, HR, and IT teams

Budgeting & Strategic Support

• Assist with annual budgeting and forecasting for corporate and subsidiary entities
• Support management with ad-hoc financial analysis, cash flow management, and decision-making
• Lead continuous improvement initiatives to enhance accuracy, efficiency, and scalability of accounting operations
• Drive standardization and documentation of all accounting processes and procedures